[ALAC] Motion to amend the ALAC Rules of Procedure

Wed Oct 3 13:49:06 UTC 2018

Hi Alan,

Thank you for this, I have some minor edits (Typos) - I have added the edits in yellow and put the suggested words to be deleted in brackets

1.1The At-Large Community within ICANN is made up of accredited organizations referred to as At-Large Structures (ALSes) representing the interests of individual Internet users as well as individual users unaffiliated with (and) any/an ALS. Once an  ALS is accredited through the ALAC,

11.4.5 For Consensus decisions made via e-mail, all ALAC Members are deemed to be present and the lack of consensus is determined based (in) on disagreement expressed in accordance with Paragraph 12.1.3.

As for your two suggested options with regard to 17.2.4.2, I think I would go with option B - though this is not a strong preference

"OPTION B: If the drop results in just one candidate left, the next vote will include just that candidate and Abstain. If the candidate does not receive sufficient votes to be declared winner, the entire election process must be re-started with a Selection Call".

Kindest Regards

Hadia

From: ALAC [mailto:alac-bounces at atlarge-lists.icann.org] On Behalf Of Alan Greenberg
Sent: Tuesday, October 02, 2018 6:42 PM
To: ALAC
Subject: [ALAC] Motion to amend the ALAC Rules of Procedure

As I am about to relinquish the honor of being the Chair of the ALAC, I would like to leave things in reasonable order. There are a number of overdue changes needed to the Rules of Procedure (RoP) and associated documents.

To summarize, our overall rule set includes:

Rules of Procedure: We have a backlog of correction, clarifications and changes to address issues that have arisen or to bring the RoP in line with current practices.

Adjunct Document 01: "Position Description for ALAC Members, Liaisons and Appointees" I expect to be considered by the ARIWG in relation to Issue 16 (Metrics)

Adjunct Document 02: "Metrics and Remedial Actions for ALAC Members and Appointees" was never written but to the extent it is needed, it should also be considered in relation to Issue 16.

Adjunct Document 03: "At-Large Board Member Selection Implementation" should not need any immediate attention. The Selection process was referenced in the Review (Issue 6) but our proposal that was accepted by the Board disagreed with the Review Team and said that we will not address it in the Review Implementation. We may of course re-open that discussion at any point in the future if changes is needed.

Adjunct Document 04: "At-Large Structure Framework" will no doubt be reviewed and likely changed as part of addressing Review Issue 2 (ALS and Individual Membership).

ALAC E-mail Guide: There are a number of corrections and changes needed to being the document in line with current ALAC practice (and reduce routine work).

Accordingly I am proposing a set of changes to the ALAC Rules of Procedure and the ALAC E-mail Guide. The RoP call for at least 21 calendar days notice and and this message will allow us to vote on the amendments at the Wrap-Up Session in Barcelona. There will also be time allocated for discussion in Barcelona, but hopefully any need for change can be brought up and resolved via e-mail prior to travel.

I will do a very brief overview of the changes on the ALAC call later today, and we can have a dedicated call if people wish.

Attached is the redline revision of the RoP as well as a Change Log explaining each of the changes.

Also attached is the redline E-mail Guide. All of the changes are either clear corrections or changes to reflect current practice (such as including the any ALT Advisor in the ALT or ALAC lists, and including key working group chairs in the ALAC list).

Alan
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