[EURO-Discuss] WG: RE: EURALO GA planning in Belgrade - logistical questions

Tue May 10 13:36:51 UTC 2011



> Date: Mon, 9 May 2011 16:02:54 +0200
> From: wolf.ludwig at comunica-ch.net
> To: euro-discuss at atlarge-lists.icann.org
> CC: staff at atlarge.icann.org; vladar at diplomacy.edu; office at eurodig.org
> Subject: [EURO-Discuss] WG: RE: EURALO GA planning in Belgrade - logistical	questions
> 
> Dear all,
> 
> we are progressing with our planning for the next Belgrade GA end of May.
> 
> And the precise meeting time was confirmed by Vlada (the local organizer) 
> now: On Sunday 18:00-20:00, EURALO General Assembly (GA), 
> at the Sava conference Center.
> 
> The options for remote participation has still to be sorted out with the persons 
> in charge -- and we will confirm this at a later stage.
> 
> Some of the EURALOers coming to Belgrade for the EuroDIG and our GA have 
> suggested to group our members in the same hotel. According to the advice of 
> Vlada, I have checked suitable / modest accommodation options and would like 
> to suggest the cheapest one in the Center of Belgrade which is the 
> 
> * Palace Hotel for 59.--  Euros the night/single room -- see:
> http://www.palacehotel.rs/home_e.php
> 
> Your Online reservation can be made via the following link:
> http://www.eurodig.rs/en/accommodation
> 
> To make sure that we can stay all at the same place, please care for your 
> reservation ASAP.
> 
> Thanks and kind regards,
> Wolf
> 
> 
> Vladimir Radunovic wrote Sun, 8 May 2011 20:48:
> >Wolf,
> >
> >Sunday 18-20h for EuRALO meeting sounds good. At that time we should already
> >have the VIP room available with roundtable for some 20pax, so that should
> >work. At that time we will certainly be at the venue to work on tech and
> >other things.
> >
> >Re. remote, I am not currently sure on this. If you will need only the
> >internet connection and you would manage everything else, this should be
> >possible. If you would need a more complex thing, such as webex, I would
> >suggest you liaise with Bernard on that; then we might see to set up this
> >firstly for you on Sunday and then move to other rooms.
> >
> >Re. accommodation, best is if you all agree to book the same hotel.
> >Continental is next to the venue, is not as expensive as Hyatt but there are
> >cheaper hotels in the city centre, such as Prag, Palace or Excelsior. All of
> >them are decent, so you might decide based on price. All are listed on
> >www.eurodig.rs and you may book online.
> >
> >Let me know what else you might need.
> >
> >Best!
> >
> >	Vlada
> >
> >
> Wolf Ludwig wrote 6. maj 2011 15:20
> >> Dear Vlada,
> >> 
> >> here is a copy of my updates and questions regarding the EURALO GA in
> >> Belgrade.
> >> 
> >> Thanks and kind regards,
> >> Wolf
> >> 
> >> 
> >> Wolf Ludwig wrote Thu, 07 Apr 2011 18:25:
> >> >Dear Vlada,
> >> >
> >> >as discussed before, EURALO progressed in the planning for its next
> >> General Assembly (GA) in line with the EuroDIG in Belgrade. I discussed
> >> with our members about suitable time slots to convene our GA without
> >> conflicting with the official program. The two options I was asking for
> >> were either on Sunday late afternoon / at the eve of EuroDIG or
> >> immediately afterwards on Tuesday afternoon. The majority of potential
> >> participants preferred option A on Sunday 29 May. We now need to fix a
> >> suitable time slot for it.
> >> >
> >> >I guess, that you and some people from the local organizing team will be
> >> at the conference venue (Sava Center) on Sunday afternoon or early evening
> >> already for some last technical preparations. Do you think that a timing
> >> for our GA from 18:00 to 20:00 PM would be feasible or would you prefer an
> >> earlier option from 17:00 to 19:00 PM?
> >> >
> >> >From the member feedback we got so far we know that we can approximately
> >> count on around 10 members who will come to the EuroDIG and joining our
> >> GA. Therefore we can manage with a smaller meeting room.
> >> >
> >> >Another important question is remote participation - as many members
> >> won't have the means to come to Belgrade. As remote participation will be
> >> provided for most of the EuroDIG sessions, I guess there will be technical
> >> installations in place on Sunday PM already? Can we use such facilities
> >> for our GA as well? Otherwise, we need to organize other solutions with
> >> ICANN's At-Large Staff what would be more difficult and limited for remote
> >> participants.
> >> >
> >> >For reasons of socialising, some members asked already for hotel
> >> capacities or if it would be possible to "group" EURALO members in the
> >> same hotel? Do you think this might be feasible as well? I guess that the
> >> Hyatt Regency and the Hotel Continental in the immediate vicinity oft he
> >> Sava Center will be probably too expensive for smaller volunteer budgets?
> >> >
> >> >Thanks for any considerations and suggestions from your side and any
> >> support you and the local organizing team can provide for the conduct of
> >> our GA. See you soon and
> >> >
> >> >kind regards,
> >> >Wolf
> >> >
> 
> comunica-ch
> phone +41 79 204 83 87
> Skype: Wolf-Ludwig
> 
> Digitale Allmend
> http://blog.allmend.ch -
> 
> EURALO - ICANN's Regional At-Large Organisation
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