[Euro-board] Proposed text for announcing EURALO General Assembly in Berlin - please review

[Roberto Gaetano]

I am fine with this.
I assume that the Doodle poll will go out at the same time of the message.
Will the agenda be frozen at the 4 November?
R


> On 03.11.2019, at 11:33, Olivier MJ Crépin-Leblond <ocl at gih.com> wrote:
> 
> Hello all,
> 
> another step is to get the announcement out. Please be so kind to find
> my proposed text here. Feedback highly appreciated, by Monday 4
> November, close of business day. We need to make this email stand out as
> much as possible so we either get confirmation of attendance (in person
> or online) or a proxy appointment. As usual, quorum is very important.
> Kindest regards,
> 
> Olivier
> 
> --- cut here ---
> Subject: IMPORTANT - EURALO General Assembly 2019  Berlin -
> announcement, invitation and doodle
> 
> Dear EURALO members,
> 
> On behalf of EURALO’s Chair Olivier Crépin-Leblond and Secretariat
> Olawale Bakare, and incoming Chair Sébastien Bachollet and Secretariat
> Natalia Filina, in accordance with EURALO’s*[Link to NEW ARTICLES OF
> ASSOCIATION] *this is the first announcement of the *EURALO General
> Assembly 2019* *(Virtual)* to be held at the IGF 2019 in Berlin, Germany
> on *Wednesday 26th November 2019*. The GA will be held between *17:00 -
> 18:30 pm *local time in the conference centre's meeting room ESTREL 3.
> 
> The Agenda has been posted in the *EURALO General Assembly 2019 wiki
> page
> <https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda>*.
> Please be so kind to review the Agenda and documents to be posted and be
> prepared to participate!
> 
> *Important!*Please complete the doodle indicating if you are planning to
> attend the General Assembly meeting in person:  *DOODLE LINK*
> 
> At-Large staff will send calendar invites including *Remote
> Participation information* so you can participate *remotely *by dialling
> in and via Adobe connect room.
> 
> At this stage you have three options:
> 
> 1. attend the General Assembly (GA) in person: please indicate this on
> the Doodle Poll.
> 2. attend the General Assembly remotely: instructions for attending in
> this way will be sent out soon.
> 3. do not attend the General Assembly: in which case you can nominate a
> *PROXY *to represent you. A proxy will need to attend the General
> Assembly either in person, or remotely.
> In order to nominate a proxy, email them, with a copy to
> staff at atlarge.icann.org giving them details of your proxy. As per
> practice in past General Assemblies, there will be a maximum of *two
> *proxies possible per member present at the GA and staff will inform you
> if a nominated proxy has exceeded their vote allocation and suggest
> alternatives.
> 
> It is really important that you take action for one of these three
> options above, as it is important that the General Assembly achieves quorum.
> 
> Thank you!
> 
> Kind Regards,
> 
>  
> 
> ICANN Policy Staff in support of the At-Large Community
> 
> Website: atlarge.icann.org
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> 
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> 
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> 
>  
> 
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