[Euro-board] Proposed text for announcing EURALO General Assembly in Berlin - please review

Sun Nov 3 17:42:14 UTC 2019

Dear Roberto,

yes, the agenda will need to be frozen at close of business day on Nov
4th so as to be able to email it out to EURALO members on November 5, as
per our new Rules of Procedure. That is why I am asking for your express
feedback. :-)
Kindest regards,

Olivier

On 03/11/2019 11:42, Roberto Gaetano wrote:
> I am fine with this.
> I assume that the Doodle poll will go out at the same time of the message.
> Will the agenda be frozen at the 4 November?
> R
>
>
>> On 03.11.2019, at 11:33, Olivier MJ Crépin-Leblond <ocl at gih.com> wrote:
>>
>> Hello all,
>>
>> another step is to get the announcement out. Please be so kind to find
>> my proposed text here. Feedback highly appreciated, by Monday 4
>> November, close of business day. We need to make this email stand out as
>> much as possible so we either get confirmation of attendance (in person
>> or online) or a proxy appointment. As usual, quorum is very important.
>> Kindest regards,
>>
>> Olivier
>>
>> --- cut here ---
>> Subject: IMPORTANT - EURALO General Assembly 2019  Berlin -
>> announcement, invitation and doodle
>>
>> Dear EURALO members,
>>
>> On behalf of EURALO’s Chair Olivier Crépin-Leblond and Secretariat
>> Olawale Bakare, and incoming Chair Sébastien Bachollet and Secretariat
>> Natalia Filina, in accordance with EURALO’s*[Link to NEW ARTICLES OF
>> ASSOCIATION] *this is the first announcement of the *EURALO General
>> Assembly 2019* *(Virtual)* to be held at the IGF 2019 in Berlin, Germany
>> on *Wednesday 26th November 2019*. The GA will be held between *17:00 -
>> 18:30 pm *local time in the conference centre's meeting room ESTREL 3.
>>
>> The Agenda has been posted in the *EURALO General Assembly 2019 wiki
>> page
>> <https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda>*.
>> Please be so kind to review the Agenda and documents to be posted and be
>> prepared to participate!
>>
>> *Important!*Please complete the doodle indicating if you are planning to
>> attend the General Assembly meeting in person:  *DOODLE LINK*
>>
>> At-Large staff will send calendar invites including *Remote
>> Participation information* so you can participate *remotely *by dialling
>> in and via Adobe connect room.
>>
>> At this stage you have three options:
>>
>> 1. attend the General Assembly (GA) in person: please indicate this on
>> the Doodle Poll.
>> 2. attend the General Assembly remotely: instructions for attending in
>> this way will be sent out soon.
>> 3. do not attend the General Assembly: in which case you can nominate a
>> *PROXY *to represent you. A proxy will need to attend the General
>> Assembly either in person, or remotely.
>> In order to nominate a proxy, email them, with a copy to
>> staff at atlarge.icann.org giving them details of your proxy. As per
>> practice in past General Assemblies, there will be a maximum of *two
>> *proxies possible per member present at the GA and staff will inform you
>> if a nominated proxy has exceeded their vote allocation and suggest
>> alternatives.
>>
>> It is really important that you take action for one of these three
>> options above, as it is important that the General Assembly achieves quorum.
>>
>> Thank you!
>>
>> Kind Regards,
>>
>>  
>>
>> ICANN Policy Staff in support of the At-Large Community
>>
>> Website: atlarge.icann.org
>> <applewebdata://932FA082-AAF3-456B-A040-A1DAA84DB45D/atlarge.icann.org>
>>
>> Facebook: facebook.com/icannatlarge
>> <applewebdata://932FA082-AAF3-456B-A040-A1DAA84DB45D/facebook.com/icannatlarge>
>>
>> Twitter: @ICANNAtLarge
>> <applewebdata://932FA082-AAF3-456B-A040-A1DAA84DB45D/@ICANNAtLarge>
>>
>>  
>>
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>

-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html