[Euro-board] [DC] IGF 2019: Request Bilateral Rooms during the 14th IGF in Berlin

Thu Aug 1 16:38:48 UTC 2019

Good then that I spoke to Anja and changed the affiliation for the request of the room for the ALAC IDN WG. It was defaulted to EURALO because that is the affiliation that appears for myself in the IGF files - it is correct now.
R

On 01.08.2019, at 15:35, Olivier MJ Crépin-Leblond <ocl at gih.com<mailto:ocl at gih.com>> wrote:

Dear Roberto,

each session is max 1 hour. It is also my understanding that there is also a limit as to how many sessions you can book - and 1 per organisation is quite likely as the timetable is likely to be completely filled out.
Kindest regards,

Olivier

On 01/08/2019 12:12, Roberto Gaetano wrote:
Hi all.
Is there any way to book a room for two consecutive - although linked -sessions?
That is, can we split the AGM in two logically separated - although connected - parts, each with its own agenda?
Something like reports from the current year and plan for next year?
Cheers,
Roberto

On 01.08.2019, at 09:43, Olivier MJ Crépin-Leblond <ocl at gih.com<mailto:ocl at gih.com>> wrote:

Hello all,

I have enquired about the length of time that a room can be booked for. It is currently 1 hour.
Anja Gengo recommends that if we would like more time, we book a room either at the beginning or the end of the day, or the end of the day, so we can spill over the end.

For your information, we need more than 1 hour because we need to set-up remote participation before starting the AGM. So - which "end of day" would be better, bearing in mind we'll be overlapping some sessions?

Kindest regards,

Olivier

On 31/07/2019 19:33, Roberto Gaetano wrote:

Dear all,
The date/time for the EURALO AGM is fine for me.
Just a quick correction to avoid misunderstandings: I have asked for a room on Day 2, Wednesday 27, 11:30 to 12:30 for an open meeting of the ALAC IDN WG.
The event that Olivier mentions on Day 3 is a session organised by Nigel Hickson, also on UA.
Cheers,
Roberto

On 31.07.2019, at 18:47, Olivier MJ Crépin-Leblond <ocl at gih.com><mailto:ocl at gih.com> wrote:

Dear Colleagues,

as is customary, EURALO conducts an Annual General Meeting every year.
This year, with a lack of ICANN meeting in Europe, we have also missed
the chance of having a EURALO General Assembly at EuroDIG in the Hague,
but we do have the ability to conduct this meeting at the Global IGF in
Berlin in November.
Please see a note below from Anja for room requests. I should file a
request as soon as possible since the system is First Come First Served!
Please also find the current IGF draft schedule attached.

Roberto has already asked for a room to focus on Universal Acceptance on
day 3, 11:30 to 12:30
Based on the current published IGF Schedule, I would propose asking for
a room at lunchtime. At present the maximum time allocated can be 1 hour
but I will ask for 90 minutes.
I would propose a meeting on Day 2, Wed 27 Nov, 13:00 to 14:30 - so it
does not conflict with any other session.

Let me know if this is a good time of if we need to ask for another
time/date.
Kindest regards,

Olivier

-------- Forwarded Message --------
Subject:        [DC] IGF 2019: Request Bilateral Rooms during the 14th IGF in
Berlin
Date:   Tue, 23 Jul 2019 15:23:07 +0000
From:   Anja Gengo <anja.gengo at un.org><mailto:anja.gengo at un.org>

Dear All,

The IGF Secretariat is accepting requests to reserve bilateral meeting
rooms at the 14th IGF in
Berlin<https://www.intgovforum.org/multilingual/><https://www.intgovforum.org/multilingual/>. Requests can be
submitted by 15 September 2019 through the IGF website:
https://www.intgovforum.org/multilingual/room_reservations/11/25 The
bilateral rooms will be available at the meeting
venue<https://www.igf2019.berlin/IGF/Navigation/EN/be-there/be-there.html><https://www.igf2019.berlin/IGF/Navigation/EN/be-there/be-there.html>
from Day 0 (25 November) through Day 4 (29 November).

Please note that all requests will be subject to the approval of the IGF
Secretariat, depending on the demand and available capacity.

Best regards,
IGF Secretariat

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--
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html

--
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html