[Euro-board] [DC] IGF 2019: Request Bilateral Rooms during the 14th IGF in Berlin

Thu Aug 8 15:50:00 UTC 2019

Hello all,

since Anja told me that slots are limited to 60 minutes and that only on
exceptional circumstances would a longer slot be allowed, she also
proposed that we use a slot at the end of a day, which allows for an
overspill past the end time.
As a result, and in order to avoid a conflict with many sessions, I have
booked the EURALO  Session for the Tuesday 26 November 2019 (Day 1)
17:00-18:00 which we could extend by another 30 minutes to 18:30 and
would only conflict with the High Level Session. This is of course a
request and I'll let you know when we'll receive a confirmation as soon
as I receive it.
Kindest regards,

Olivier

On 01/08/2019 18:38, Roberto Gaetano wrote:
> Good then that I spoke to Anja and changed the affiliation for the
> request of the room for the ALAC IDN WG. It was defaulted to EURALO
> because that is the affiliation that appears for myself in the IGF
> files - it is correct now.
> R
>
>
>> On 01.08.2019, at 15:35, Olivier MJ Crépin-Leblond <ocl at gih.com
>> <mailto:ocl at gih.com>> wrote:
>>
>> Dear Roberto,
>>
>> each session is max 1 hour. It is also my understanding that there is
>> also a limit as to how many sessions you can book - and 1 per
>> organisation is quite likely as the timetable is likely to be
>> completely filled out.
>> Kindest regards,
>>
>> Olivier
>>
>> On 01/08/2019 12:12, Roberto Gaetano wrote:
>>> Hi all.
>>> Is there any way to book a room for two consecutive - although
>>> linked -sessions?
>>> That is, can we split the AGM in two logically separated - although
>>> connected - parts, each with its own agenda?
>>> Something like reports from the current year and plan for next year?
>>> Cheers,
>>> Roberto
>>>
>>>> On 01.08.2019, at 09:43, Olivier MJ Crépin-Leblond <ocl at gih.com
>>>> <mailto:ocl at gih.com>> wrote:
>>>>
>>>> Hello all,
>>>>
>>>> I have enquired about the length of time that a room can be booked
>>>> for. It is currently 1 hour.
>>>> Anja Gengo recommends that if we would like more time, we book a
>>>> room either at the beginning or the end of the day, or the end of
>>>> the day, so we can spill over the end.
>>>>
>>>> For your information, we need more than 1 hour because we need to
>>>> set-up remote participation before starting the AGM. So - which
>>>> "end of day" would be better, bearing in mind we'll be overlapping
>>>> some sessions?
>>>>
>>>> Kindest regards,
>>>>
>>>> Olivier
>>>>
>>>> On 31/07/2019 19:33, Roberto Gaetano wrote:
>>>>> Dear all,
>>>>> The date/time for the EURALO AGM is fine for me.
>>>>> Just a quick correction to avoid misunderstandings: I have asked for a room on Day 2, Wednesday 27, 11:30 to 12:30 for an open meeting of the ALAC IDN WG.
>>>>> The event that Olivier mentions on Day 3 is a session organised by Nigel Hickson, also on UA.
>>>>> Cheers,
>>>>> Roberto
>>>>>
>>>>>
>>>>>> On 31.07.2019, at 18:47, Olivier MJ Crépin-Leblond <ocl at gih.com> wrote:
>>>>>>
>>>>>> Dear Colleagues,
>>>>>>
>>>>>> as is customary, EURALO conducts an Annual General Meeting every year.
>>>>>> This year, with a lack of ICANN meeting in Europe, we have also missed
>>>>>> the chance of having a EURALO General Assembly at EuroDIG in the Hague,
>>>>>> but we do have the ability to conduct this meeting at the Global IGF in
>>>>>> Berlin in November.
>>>>>> Please see a note below from Anja for room requests. I should file a
>>>>>> request as soon as possible since the system is First Come First Served!
>>>>>> Please also find the current IGF draft schedule attached.
>>>>>>
>>>>>> Roberto has already asked for a room to focus on Universal Acceptance on
>>>>>> day 3, 11:30 to 12:30
>>>>>> Based on the current published IGF Schedule, I would propose asking for
>>>>>> a room at lunchtime. At present the maximum time allocated can be 1 hour
>>>>>> but I will ask for 90 minutes.
>>>>>> I would propose a meeting on Day 2, Wed 27 Nov, 13:00 to 14:30 - so it
>>>>>> does not conflict with any other session.
>>>>>>
>>>>>> Let me know if this is a good time of if we need to ask for another
>>>>>> time/date.
>>>>>> Kindest regards,
>>>>>>
>>>>>> Olivier
>>>>>>
>>>>>> -------- Forwarded Message --------
>>>>>> Subject: 	[DC] IGF 2019: Request Bilateral Rooms during the 14th IGF in
>>>>>> Berlin
>>>>>> Date: 	Tue, 23 Jul 2019 15:23:07 +0000
>>>>>> From: 	Anja Gengo <anja.gengo at un.org>
>>>>>>
>>>>>>
>>>>>>
>>>>>> Dear All,
>>>>>>
>>>>>> The IGF Secretariat is accepting requests to reserve bilateral meeting
>>>>>> rooms at the 14th IGF in
>>>>>> Berlin<https://www.intgovforum.org/multilingual/>. Requests can be
>>>>>> submitted by 15 September 2019 through the IGF website:
>>>>>> https://www.intgovforum.org/multilingual/room_reservations/11/25 The
>>>>>> bilateral rooms will be available at the meeting
>>>>>> venue<https://www.igf2019.berlin/IGF/Navigation/EN/be-there/be-there.html>
>>>>>> from Day 0 (25 November) through Day 4 (29 November).
>>>>>>
>>>>>> Please note that all requests will be subject to the approval of the IGF
>>>>>> Secretariat, depending on the demand and available capacity.
>>>>>>
>>>>>> Best regards,
>>>>>> IGF Secretariat
>>>>>>
>>>>>>
>>>>>>
>>>>>>
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>>>>
>>>> -- 
>>>> Olivier MJ Crépin-Leblond, PhD
>>>> http://www.gih.com/ocl.html
>>>
>>
>> -- 
>> Olivier MJ Crépin-Leblond, PhD
>> http://www.gih.com/ocl.html
>

-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html