[ALAC] RoP and E-mail Guide

Mon Oct 15 21:23:40 UTC 2018

At 15/10/2018 04:55 PM, Judith Hellerstein wrote:
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>HI Alan,
>
>Some additional comments and additions to the ALAC RoP.  Otherwise I 
>think it reads much better and thanks for making the changes.  I 
>will send a separate email about changes to the email guide.
>
>1) I would like to add an additional sub paragraph to section B 
>Paragraph 4 to say
>
>Prepare for and actively participate in all RALO discussions and 
>provide the ALAC perspective and updates on ALAC decisions or 
>pending decisions, including face-to-face meetings, teleconferences, 
>e-mail lists, wikis and other means of interaction.

If this were to be added, it should come from the At-Large 
Improvements and Metrics groups.  Moreover, at the moment, a NomCom 
appointed ALAC member has no formal obligation to participate in the 
RALO activities. In my mind they certainly should, but it is not 
clear that we can require it.

>2) Paragraph 5----5.2  I think we need to change this to say that 
>the person being nominated as Chair **needs** to be an ALAC Member 
>at the time of nomination but must have an expectation of being an 
>ALAC Member after the next ALAC Annual General Meeting (AAGM), the 
>ALAC meeting held in conjunction with the ICANN Annual General Meeting (AGM).
>
>If you recall, we waited until the elections were complete to do the 
>nominations and since we are doing that and always plan to do that I 
>think we should say so in our rules

That was explicitly not the intent of this rule and if we were to 
change it, it would require discussion above what is intended in this cleanup.

At the moment, it is full allowed for a new incoming ALAC Member to 
be selected as Chair, something that would not be allowed if we make 
the change you are suggesting.

We waited until the elections were complete for just the reason I 
stated, to allow someone to be identified who is not currently on the 
ALAC but would be after the AGM.

>3)  9.2 I would like to add one thing
>
>9.2.3.4 Participation in RALO Discussions and briefings

I think you mean 9.2.4, but as above, this is a substantive issue and 
not a minor clarification.

>4)   C. 11.9.1.13
>
>Add the words short summaries of each item on the agenda

Do you mean 11.9.1.7??  ie another item to be added to records of meetings??

If so, I agree that it would be a good thing, but it is not something 
we do now and when it has been suggested, we have been told that we 
do not have the staff resources to so this. So I think it needs to 
come out of the staff support section of the Review Implementation.

>5)   18.1.  I think we need to name the ALAC selection committee 
>here in this document and also have a few lines on how they are 
>chosen. The same as we do for the Board Member Selection Process 
>Committee and the Board Candidate Evaluation Committee

We do not go into other sub-committees of the ALAC in the RoP (other 
than for the Board member selection), and if we are going to do that, 
It would be done across the board. Moreover, the current SC operates 
based on a decision of the ALAC. If we were going to cast it in stone 
(so to speak), I think that we need a substantive discussion on it. 
Certainly nothing that I would recommend doing just before a new 
Chair takes office - just the time when there may be changes.

>6)   19.11.3 Dis you mean 3 or more

19.11.3 is only for when there are more than three candidates. 
19.11.4 address 3 candidates.

Alan

>Cheers,
>
>Judith
>
>_________________________________________________________________________
>Judith Hellerstein, Founder & CEO
>Hellerstein & Associates
>3001 Veazey Terrace NW, Washington DC 20008
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>
>On 10/14/2018 5:59 PM, Alan Greenberg wrote:
>>Please find attached the RoP and E-mail Guide addressing the issues 
>>that have been raised. Both marked up and clean versions are 
>>included. In the marked up versions, the original changes are in 
>>red and the new changes as a result of comments are in blue.
>>
>>The full set of current documents can be found at 
>>https://community.icann.org/display/atlarge/Rules+of+Procedure.
>>
>>These revisions will be discussed in Barcelona on Sunday and 
>>presuming we come to closure, will be voted on during the Wrap Up meeting.
>>
>>If you have any concerns with this new version, please raise them 
>>via e-mail prior to the meetings to ensure that they can be 
>>properly dealt with.
>>
>>There were two issues that were raised during the discussion that 
>>are explicitly not included here.
>>
>>1. Rules related to the certification of ALSes and the admittance 
>>of individual unaffiliated members. These issues will be discussed 
>>during the At-Large Review Implementation or in other fora and no 
>>changes in respect to this are included here.
>>
>>2. Whether the BCEC slate of Board candidates should be final or 
>>whether as under the current rules, RALOs should be able to add 
>>candidates (subject to specific ruls and processes). There seems to 
>>be a growing feeling in the ALAC that the petition process is not 
>>needed. No change is included here other than to clarify the 
>>petition process. The change would be easy to implement should the ALAC desire.
>>
>>Alan
>>
>>
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