[ALAC] Fwd: Motion to amend the ALAC Rules of Procedure
Kan Kaili
kankaili at gmail.com
Thu Oct 11 13:14:47 UTC 2018
First of all, I agree that the decision on individual membership is not to be done now, but would be handled by later discussions.
Further more, it is my understanding that the handling of individual membership is not uniform among all RALOs. Each RALO defines their own criteria for membership and the rights/duties associated.
Thus, if At-Large/ALAC decides to establish a uniform individual membership, it would help to first review and compare the current practice of all RALOs, as well as to understand the reason for any differences. Only after that, we can better understand the pros and cons of establishing such a uniform membership, and get a better picture of what/how to do next.
Regarding whether an indevidual membership needs to be voted upon by the ALAC, there are many ways to go between the extremes. These can be further explored after we do the above mentioned but not before.
Kaili
----- Original Message -----
From: Alan Greenberg
To: Seun Ojedeji ; Olivier MJ Crepin-Leblond
Cc: ALAC Working List
Sent: Thursday, October 11, 2018 7:26 AM
Subject: Re: [ALAC] Fwd: Motion to amend the ALAC Rules of Procedure
Noting that this discussion was triggered by the RoP revision but is not a part of it - any decisions on how individual members are handled (if indeed we decide that this is an ALAC matter and not a RALO matter as is currently the case) will come out of either the At-Large Review Implementation r other follow-on activities.
But to put add my own comments. Seun is right that it can be done in a relatively uncumbersome way. But you lose the ability of telling a new possible eager person that they are now a member (and not have to wait for the periodic approval. And more to the point, if the ALAC will not actually look at each prospective new member, case by case, what are we getting for the new process?
Alan
At 10/10/2018 01:18 PM, Seun Ojedeji wrote:
Sent from my mobile
Kindly excuse brevity and typos
On Wed, 10 Oct 2018, 17:24 Olivier MJ Crépin-Leblond, <ocl at gih.com> wrote:
Dear Seun,
sorry just catching up with old emails.
The procedure which you mention below, Seun, seems to be really heavy handed. You are speaking of ALAC ratification for every individual member? Do you realise that EURALO, for example, has in excess of 30 individual members handled by the EURALO individuals association. I could not imagine getting the ALAC to vote on each and every individual application.
The way we have done it in EURALO is to delegate the task of handling individual users to a purpose built structure and they have conducted the process which you have listed below, by individual users, for individual users. I realise that there are always pressures for centralisation, but in this sort of process, I really think delegation and decentralisation is the key to good growth whilst keeping the administrative workload of the ALAC to a manageable level.
SO: Olivier, it depends on how much details ALAC is looking into; ratification can simply mean approving the recommendation of that group you said already does it and it can simply be to affirm if they have followed the review process. Secondly ratification for individual members can be done in bulk on periodic basis, that way it won't require voting on each individual (but chance to exclude any controversial individual may need to be included)
Overall I don't think this process needs to be cumbersome, it all depends on how much details ALAC will be required to look at before ratification. On a lighter note, 30 isn't so much a big number to consider :-)
Thanks
Kindest regards,
Olivier
On 05/10/2018 16:21, Seun Ojedeji wrote:
While the uniform process still needs to be detailed, am in support of such line of thought which I can summarize as follows:
- EOI submission
- Staff due diligence
- Staff notification on RALO list, with the intent of confirming if the applicant is not an ALS member
- RALO approval for ALAC ratification
- ALAC ratification
Regards
Sent from my mobile
Kindly excuse brevity and typos
On Fri, 5 Oct 2018, 14:44 Dev Anand Teelucksingh, <devtee at gmail.com> wrote:
Something to file for the discussions then
To me, the individual membership should be done in a equivalent manner for Organisations applying to be Accredited as a member of the at large community
- a common online application form in the 6un languages on the at large website
- the ralos provide regional advice after staff due diligence is sent to the ralos for their advice
- the ALAC votes whether to accept the regional advice or not
Dev Anand
On Fri, 5 Oct 2018 at 4:29 AM, Maureen Hilyard < maureen.hilyard at gmail.com> wrote:
I agree that individual membership as well as ALS registration details still need to be discussed further and this was certainly going to be on my "to do" list.
But I do not think that any real changes to the ROPs can be made at this time without full consultation with everyone, especially when some RALOs are still discussing it within their own membership lists.
The issue of defining / redefining different types of membership (affiliated and unaffiliated individual members as well as of ALSes) should be incorporated into the implementation plan, under Item #2 which looks at individual participation.
Maureen
On Wed, Oct 3, 2018 at 11:44 AM Alan Greenberg <alan.greenberg at mcgill.ca > wrote:
Thanks Ricardo,
You may be right that 1.1 needs more than a few words inserted to have it make full sense. I will look at it.
Alan
At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
Good day Alan,
Thanks so much for the revision.
I have one comment for the Introduction, where a phrase concerning the approval of the Individual members seems to be missing (Being it an RALO approval, an ALAC Approval, a Committee Approval or what the RALO establishes in its own RoP).
About the Email guide, attached is a screen capture of the At Large email list (capture email guide), there is a missing "a" on the "may de-subscribe" line. It then its repeated in the rest of the lists from there on.
Also on the Email Guide, almost at the end, in one of the corrections (capture email guide 2) it should say ALAC-Internal, and not just ALAC.
In the same guide, about all the RALO lists (and also the At Large list), there is no direct inclusion of the Individual members. I understand that for EURALO (Not sure how the other RALO works, and LACRALO is still deciding how), it works like an ALS, where a representative is named to vote on EURALO instances, but I will also understand that in any RALO if an individual is asking to be a member, is not because he wants a "virtual" ALS, but because he wants to interact directly. Yes, I am aware anyone can auto subscribe, but it is just another step in the recognition of the individual users to include him in the list once approved.
Best
Ricardo Holmquist
El mar., 2 oct. 2018 a las 18:46, Alan Greenberg (< alan.greenberg at mcgill.ca>) escribiÃf³:
As I am about to relinquish the honor of being the Chair of the ALAC, I would like to leave things in reasonable order. There are a number of overdue changes needed to the Rules of Procedure (RoP) and associated documents.
To summarize, our overall rule set includes:
Rules of Procedure: We have a backlog of correction, clarifications and changes to address issues that have arisen or to bring the RoP in line with current practices.
Adjunct Document 01: "Position Description for ALAC Members, Liaisons and Appointees" I expect to be considered by the ARIWG in relation to Issue 16 (Metrics)
Adjunct Document 02: "Metrics and Remedial Actions for ALAC Members and Appointees" was never written but to the extent it is needed, it should also be considered in relation to Issue 16.
Adjunct Document 03: "At-Large Board Member Selection Implementation" should not need any immediate attention. The Selection process was referenced in the Review (Issue 6) but our proposal that was accepted by the Board disagreed with the Review Team and said that we will not address it in the Review Implementation. We may of course re-open that discussion at any point in the future if changes is needed.
Adjunct Document 04: "At-Large Structure Framework" will no doubt be reviewed and likely changed as part of addressing Review Issue 2 (ALS and Individual Membership).
ALAC E-mail Guide: There are a number of corrections and changes needed to being the document in line with current ALAC practice (and reduce routine work).
Accordingly I am proposing a set of changes to the ALAC Rules of Procedure and the ALAC E-mail Guide. The RoP call for at least 21 calendar days notice and and this message will allow us to vote on the amendments at the Wrap-Up Session in Barcelona. There will also be time allocated for discussion in Barcelona, but hopefully any need for change can be brought up and resolved via e-mail prior to travel.
I will do a very brief overview of the changes on the ALAC call later today, and we can have a dedicated call if people wish.
Attached is the redline revision of the RoP as well as a Change Log explaining each of the changes.
Also attached is the redline E-mail Guide. All of the changes are either clear corrections or changes to reflect current practice (such as including the any ALT Advisor in the ALT or ALAC lists, and including key working group chairs in the ALAC list).
Alan
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--
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html
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