[ALAC] Fwd: Motion to amend the ALAC Rules of Procedure

Alan Greenberg alan.greenberg at mcgill.ca
Wed Oct 10 23:26:58 UTC 2018


Noting that this discussion was triggered by the 
RoP revision but is not a part of it - any 
decisions on how individual members are handled 
(if indeed we decide that this is an ALAC matter 
and not a RALO matter as is currently the case) 
will come out of either the At-Large Review 
Implementation r other follow-on activities.

But to put add my own comments. Seun is right 
that it can be done in a relatively uncumbersome 
way. But you lose the ability of telling a new 
possible eager person that they are now a member 
(and not have to wait for the periodic approval. 
And more to the point, if the ALAC will not 
actually look at each prospective new member, 
case by case, what are we getting for the new process?

Alan

At 10/10/2018 01:18 PM, Seun Ojedeji wrote:
>Sent from my mobile
>Kindly excuse brevity and typos
>
>On Wed, 10 Oct 2018, 17:24 Olivier MJ 
>Crépin-Leblond, <<mailto:ocl at gih.com>ocl at gih.com> wrote:
>Dear Seun,
>
>sorry just catching up with old emails.
>The procedure which you mention below, Seun, 
>seems to be really heavy handed. You are 
>speaking of ALAC ratification for every 
>individual member? Do you realise that EURALO, 
>for example, has in excess of 30 individual 
>members handled by the EURALO individuals 
>association. I could not imagine getting the 
>ALAC to vote on each and every individual application.
>The way we have done it in EURALO is to delegate 
>the task of handling individual users to a 
>purpose built structure and they have conducted 
>the process which you have listed below, by 
>individual users, for individual users. I 
>realise that there are always pressures for 
>centralisation, but in this sort of process, I 
>really think delegation and decentralisation is 
>the key to good growth whilst keeping the 
>administrative workload of the ALAC to a manageable level.
>
>
>SO: Olivier, it depends on how much details ALAC 
>is looking into; ratification can simply mean 
>approving the recommendation of that group you 
>said already does it and it can simply be to 
>affirm if they have followed the review process. 
>Secondly ratification for individual members can 
>be done in bulk on periodic basis, that way it 
>won't require voting on each individual (but 
>chance to exclude any controversial individual may need to be included)
>
>Overall I don't think this process needs to be 
>cumbersome, it all depends on how much details 
>ALAC will be required to look at before 
>ratification. On a lighter note, 30 isn't so much a big number to consider :-)
>
>Thanks
>
>Kindest regards,
>
>Olivier
>
>On 05/10/2018 16:21, Seun Ojedeji wrote:
>>While the uniform process still needs to be 
>>detailed, am in support of such line of thought 
>>which I can summarize as follows:
>>
>>- EOI submission
>>- Staff due diligence
>>- Staff notification on RALO list, with the 
>>intent of confirming if the applicant is not an ALS member
>>- RALO approval for ALAC ratification
>>- ALAC ratification
>>
>>Regards
>>Sent from my mobile
>>Kindly excuse brevity and typos
>>
>>On Fri, 5 Oct 2018, 14:44 Dev Anand 
>>Teelucksingh, <<mailto:devtee at gmail.com>devtee at gmail.com> wrote:
>>Something to file for the discussions then
>>
>>To me, the individual membership should be done 
>>in a equivalent manner for Organisations 
>>applying to be Accredited as a member of the at large community
>>- a common online application form in the 6un 
>>languages on the at large website
>>- the ralos provide regional advice after staff 
>>due diligence is sent to the ralos for their advice
>>- the ALAC votes whether to accept the regional advice or not
>>
>>Dev Anand
>>
>>
>>
>>On Fri, 5 Oct 2018 at 4:29 AM, Maureen Hilyard 
>><<mailto:maureen.hilyard at gmail.com>maureen.hilyard at gmail.com> wrote:
>>I agree that individual membership as well as 
>>ALS registration details still need to be 
>>discussed further and this was certainly going to be on my "to do" list.
>>
>>But I do not think that any real changes to the 
>>ROPs can be made at this time without full 
>>consultation with everyone, especially when 
>>some RALOs are still discussing it within their own membership lists.
>>
>>The issue of defining / redefining different 
>>types of membership (affiliated and 
>>unaffiliated individual members as well as of 
>>ALSes) should be incorporated into the 
>>implementation plan, under Item #2 which looks at individual participation.
>>
>>Maureen
>>
>>On Wed, Oct 3, 2018 at 11:44 AM Alan Greenberg 
>><<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca> wrote:
>>Thanks Ricardo,
>>
>>You may be right that 1.1 needs more than a few 
>>words inserted to have it make full sense. I will look at it.
>>
>>Alan
>>
>>At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
>>
>>>Good day Alan,
>>>Thanks so much for the revision.
>>>
>>>I have one comment for the Introduction, where 
>>>a phrase concerning the approval of the 
>>>Individual members seems to be missing (Being 
>>>it an RALO approval, an ALAC Approval, a 
>>>Committee Approval or what the RALO establishes in its own RoP).
>>>
>>>About the Email guide, attached is a screen 
>>>capture of the At Large email list (capture 
>>>email guide), there is a missing "a" on the 
>>>"may de-subscribe" line. It then its repeated 
>>>in the rest of the lists from there on.
>>>Also on the Email Guide, almost at the end, in 
>>>one of the corrections (capture email guide 2) 
>>>it should say ALAC-Internal, and not just ALAC.
>>>In the same guide, about all the RALO lists 
>>>(and also the At Large list), there is no 
>>>direct inclusion of the Individual members. I 
>>>understand that for EURALO (Not sure how the 
>>>other RALO works, and LACRALO is still 
>>>deciding how), it works like an ALS, where a 
>>>representative is named to vote on EURALO 
>>>instances, but I will also understand that in 
>>>any RALO if an individual is asking to be a 
>>>member, is not because he wants a "virtual" 
>>>ALS, but because he wants to interact 
>>>directly. Yes, I am aware anyone can auto 
>>>subscribe, but it is just another step in the 
>>>recognition of the individual users to include him in the list once approved.
>>>
>>>Best
>>>
>>>Ricardo Holmquist
>>>
>>>El mar., 2 oct. 2018 a las 18:46, Alan 
>>>Greenberg (<<mailto:alan.greenberg at mcgill.ca> 
>>>alan.greenberg at mcgill.ca>) escribió:
>>>As I am about to relinquish the honor of being 
>>>the Chair of the ALAC, I would like to leave 
>>>things in reasonable order. There are a number 
>>>of overdue changes needed to the Rules of 
>>>Procedure (RoP) and associated documents.
>>>To summarize, our overall rule set includes:
>>>Rules of Procedure: We have a backlog of 
>>>correction, clarifications and changes to 
>>>address issues that have arisen or to bring 
>>>the RoP in line with current practices.
>>>Adjunct Document 01: "Position Description for 
>>>ALAC Members, Liaisons and Appointees" I 
>>>expect to be considered by the ARIWG in relation to Issue 16 (Metrics)
>>>Adjunct Document 02: "Metrics and Remedial 
>>>Actions for ALAC Members and Appointees" was 
>>>never written but to the extent it is needed, 
>>>it should also be considered in relation to Issue 16.
>>>Adjunct Document 03: "At-Large Board Member 
>>>Selection Implementation" should not need any 
>>>immediate attention. The Selection process was 
>>>referenced in the Review (Issue 6) but our 
>>>proposal that was accepted by the Board 
>>>disagreed with the Review Team and said that 
>>>we will not address it in the Review 
>>>Implementation. We may of course re-open that 
>>>discussion at any point in the future if changes is needed.
>>>
>>>Adjunct Document 04: "At-Large Structure 
>>>Framework" will no doubt be reviewed and 
>>>likely changed as part of addressing Review 
>>>Issue 2 (ALS and Individual Membership).
>>>ALAC E-mail Guide: There are a number of 
>>>corrections and changes needed to being the 
>>>document in line with current ALAC practice (and reduce routine work).
>>>
>>>
>>>Accordingly I am proposing a set of changes to 
>>>the ALAC Rules of Procedure and the ALAC 
>>>E-mail Guide. The RoP call for at least 21 
>>>calendar days notice and and this message will 
>>>allow us to vote on the amendments at the 
>>>Wrap-Up Session in Barcelona. There will also 
>>>be time allocated for discussion in Barcelona, 
>>>but hopefully any need for change can be 
>>>brought up and resolved via e-mail prior to travel.
>>>I will do a very brief overview of the changes 
>>>on the ALAC call later today, and we can have a dedicated call if people wish.
>>>Attached is the redline revision of the RoP as 
>>>well as a Change Log explaining each of the changes.
>>>Also attached is the redline E-mail Guide. All 
>>>of the changes are either clear corrections or 
>>>changes to reflect current practice (such as 
>>>including the any ALT Advisor in the ALT or 
>>>ALAC lists, and including key working group chairs in the ALAC list).
>>>Alan
>>>_______________________________________________
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>>>
>>>
>>>Content-Type: image/jpeg; name="capture email guide 2.JPG"
>>>Content-Disposition: attachment; filename="capture email guide 2.JPG"
>>>Content-ID: <f_jmt2hr8w0>
>>>X-Attachment-Id: f_jmt2hr8w0
>>>
>>>Content-Type: image/jpeg; name="capture email guide.JPG"
>>>Content-Disposition: attachment; filename="capture email guide.JPG"
>>>Content-ID: <f_jmt2hr9a1>
>>>X-Attachment-Id: f_jmt2hr9a1
>>>
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>>>ALAC Working Wiki: 
>>><https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+%28ALAC>https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC 
>>>)
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>>
>>
>>
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>
>
>--
>
>Olivier MJ Crépin-Leblond, PhD
>
><http://www.gih.com/ocl.html>http://www.gih.com/ocl.html
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