[ALAC] Motion to amend the ALAC Rules of Procedure

Fri Oct 5 05:03:46 UTC 2018

Thanks Leon,

I believe that is ALUI!   ;-)

Alan

At 04/10/2018 09:26 PM, LeÃ³n Felipe SÃ¡nchez AmbÃa wrote:
>Dear Alan,
>
>This is a very important process and also much 
>necessary. It is great that you are carrying it on.
>
>I also note that there is no reference as to how 
>individual members get certified/affiliated. 
>Also no definition of individual members i.e. 
>ALAI (At-Large Affiliated Individual) whereas we 
>do have designations and definitions for ALSs.
>
>I I may voice my opinion in regard to options A 
>and B, I believe option B seems to be more practical than A.
>
>I hope these comments are useful.
>
>Best regards,
>
>
>LeÃ³n
>
>>El 03/10/2018, a las 10:40, Alan Greenberg 
>><<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca> escribiÃ³:
>>
>>Thanks Ricardo,
>>
>>You may be right that 1.1 needs more than a few 
>>words inserted to have it make full sense. I will look at it.
>>
>>Alan
>>
>>At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
>>
>>>Good day Alan,
>>>Thanks so much for the revision.
>>>
>>>I have one comment for the Introduction, where 
>>>a phrase concerning the approval of the 
>>>Individual members seems to be missing (Being 
>>>it an RALO approval, an ALAC Approval, a 
>>>Committee Approval or what the RALO establishes in its own RoP).
>>>
>>>About the Email guide, attached is a screen 
>>>capture of the At Large email list (capture 
>>>email guide), there is a missing "a" on the 
>>>"may de-subscribe" line. It then its repeated 
>>>in the rest of the lists from there on.
>>>Also on the Email Guide, almost at the end, in 
>>>one of the corrections (capture email guide 2) 
>>>it should say ALAC-Internal, and not just ALAC.
>>>In the same guide, about all the RALO lists 
>>>(and also the At Large list), there is no 
>>>direct inclusion of the Individual members. I 
>>>understand that for EURALO (Not sure how the 
>>>other RALO works, and LACRALO is still 
>>>deciding how), it works like an ALS, where a 
>>>representative is named to vote on EURALO 
>>>instances, but I will also understand that in 
>>>any RALO if an individual is asking to be a 
>>>member, is not because he wants a "virtual" 
>>>ALS, but because he wants to interact 
>>>directly. Yes, I am aware anyone can auto 
>>>subscribe, but it is just another step in the 
>>>recognition of the individual users to include him in the list once approved.
>>>
>>>Best
>>>
>>>Ricardo Holmquist
>>>
>>>El mar., 2 oct. 2018 a las 18:46, Alan 
>>>Greenberg (<<mailto:alan.greenberg at mcgill.ca> 
>>>alan.greenberg at mcgill.ca>) escribiÃƒÂ³:
>>>As I am about to relinquish the honor of being 
>>>the Chair of the ALAC, I would like to leave 
>>>things in reasonable order. There are a number 
>>>of overdue changes needed to the Rules of 
>>>Procedure (RoP) and associated documents.
>>>To summarize, our overall rule set includes:
>>>Rules of Procedure: We have a backlog of 
>>>correction, clarifications and changes to 
>>>address issues that have arisen or to bring 
>>>the RoP in line with current practices.
>>>Adjunct Document 01: "Position Description for 
>>>ALAC Members, Liaisons and Appointees" I 
>>>expect to be considered by the ARIWG in relation to Issue 16 (Metrics)
>>>Adjunct Document 02: "Metrics and Remedial 
>>>Actions for ALAC Members and Appointees" was 
>>>never written but to the extent it is needed, 
>>>it should also be considered in relation to Issue 16.
>>>Adjunct Document 03: "At-Large Board Member 
>>>Selection Implementation" should not need any 
>>>immediate attention. The Selection process was 
>>>referenced in the Review (Issue 6) but our 
>>>proposal that was accepted by the Board 
>>>disagreed with the Review Team and said that 
>>>we will not address it in the Review 
>>>Implementation. We may of course re-open that 
>>>discussion at any point in the future if changes is needed.
>>>
>>>Adjunct Document 04: "At-Large Structure 
>>>Framework" will no doubt be reviewed and 
>>>likely changed as part of addressing Review 
>>>Issue 2 (ALS and Individual Membership).
>>>ALAC E-mail Guide: There are a number of 
>>>corrections and changes needed to being the 
>>>document in line with current ALAC practice (and reduce routine work).
>>>
>>>
>>>Accordingly I am proposing a set of changes to 
>>>the ALAC Rules of Procedure and the ALAC 
>>>E-mail Guide. The RoP call for at least 21 
>>>calendar days notice and and this message will 
>>>allow us to vote on the amendments at the 
>>>Wrap-Up Session in Barcelona. There will also 
>>>be time allocated for discussion in Barcelona, 
>>>but hopefully any need for change can be 
>>>brought up and resolved via e-mail prior to travel.
>>>I will do a very brief overview of the changes 
>>>on the ALAC call later today, and we can have a dedicated call if people wish.
>>>Attached is the redline revision of the RoP as 
>>>well as a Change Log explaining each of the changes.
>>>Also attached is the redline E-mail Guide. All 
>>>of the changes are either clear corrections or 
>>>changes to reflect current practice (such as 
>>>including the any ALT Advisor in the ALT or 
>>>ALAC lists, and including key working group chairs in the ALAC list).
>>>Alan
>>>_______________________________________________
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>>>
>>>
>>>Content-Type: image/jpeg; name="capture email guide 2.JPG"
>>>Content-Disposition: attachment; filename="capture email guide 2.JPG"
>>>Content-ID: <f_jmt2hr8w0>
>>>X-Attachment-Id: f_jmt2hr8w0
>>>
>>>Content-Type: image/jpeg; name="capture email guide.JPG"
>>>Content-Disposition: attachment; filename="capture email guide.JPG"
>>>Content-ID: <f_jmt2hr9a1>
>>>X-Attachment-Id: f_jmt2hr9a1
>>>
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