[ALAC] Fwd: Motion to amend the ALAC Rules of Procedure

Fri Oct 5 08:28:53 UTC 2018

I agree that individual membership as well as ALS registration details
still need to be discussed further and this was certainly going to be on my
"to do" list.

But I do not think that any real changes to the ROPs can be made at this
time without full consultation with everyone, especially when some RALOs
are still discussing it within their own membership lists.

The issue of defining / redefining different types of membership
(affiliated and unaffiliated individual members as well as of ALSes) should
be incorporated into the implementation plan, under Item #2 which looks at
individual participation.

Maureen

On Wed, Oct 3, 2018 at 11:44 AM Alan Greenberg <alan.greenberg at mcgill.ca>
wrote:

> Thanks Ricardo,
>
> You may be right that 1.1 needs more than a few words inserted to have it
> make full sense. I will look at it.
>
> Alan
>
> At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
>
> Good day Alan,
> Thanks so much for the revision.
>
> I have one comment for the Introduction, where a phrase concerning the
> approval of the Individual members seems to be missing (Being it an RALO
> approval, an ALAC Approval, a Committee Approval or what the RALO
> establishes in its own RoP).
>
> About the Email guide, attached is a screen capture of the At Large email
> list (capture email guide), there is a missing "a" on the "may
> de-subscribe" line. It then its repeated in the rest of the lists from
> there on.
> Also on the Email Guide, almost at the end, in one of the corrections
> (capture email guide 2) it should say ALAC-Internal, and not just ALAC.
> In the same guide, about all the RALO lists (and also the At Large list),
> there is no direct inclusion of the Individual members. I understand that
> for EURALO (Not sure how the other RALO works, and LACRALO is still
> deciding how), it works like an ALS, where a representative is named to
> vote on EURALO instances, but I will also understand that in any RALO if an
> individual is asking to be a member, is not because he wants a "virtual"
> ALS, but because he wants to interact directly. Yes, I am aware anyone can
> auto subscribe, but it is just another step in the recognition of the
> individual users to include him in the list once approved.
>
> Best
>
> Ricardo Holmquist
>
> El mar., 2 oct. 2018 a las 18:46, Alan Greenberg (<
> alan.greenberg at mcgill.ca>) escribiÃ³:
> As I am about to relinquish the honor of being the Chair of the ALAC, I
> would like to leave things in reasonable order. There are a number of
> overdue changes needed to the Rules of Procedure (RoP) and associated
> documents.
>
> To summarize, our overall rule set includes:
>
> Rules of Procedure: We have a backlog of correction, clarifications and
> changes to address issues that have arisen or to bring the RoP in line with
> current practices.
>
> Adjunct Document 01: "Position Description for ALAC Members, Liaisons and
> Appointees" I expect to be considered by the ARIWG in relation to Issue 16
> (Metrics)
>
> Adjunct Document 02: "Metrics and Remedial Actions for ALAC Members and
> Appointees" was never written but to the extent it is needed, it should
> also be considered in relation to Issue 16.
>
> Adjunct Document 03: "At-Large Board Member Selection Implementation"
> should not need any immediate attention. The Selection process was
> referenced in the Review (Issue 6) but our proposal that was accepted by
> the Board disagreed with the Review Team and said that we will not address
> it in the Review Implementation. We may of course re-open that discussion
> at any point in the future if changes is needed.
>
> Adjunct Document 04: "At-Large Structure Framework" will no doubt be
> reviewed and likely changed as part of addressing Review Issue 2 (ALS and
> Individual Membership).
>
> ALAC E-mail Guide: There are a number of corrections and changes needed to
> being the document in line with current ALAC practice (and reduce routine
> work).
>
>
>
> Accordingly I am proposing a set of changes to the ALAC Rules of Procedure
> and the ALAC E-mail Guide. The RoP call for at least 21 calendar days
> notice and and this message will allow us to vote on the amendments at the
> Wrap-Up Session in Barcelona. There will also be time allocated for
> discussion in Barcelona, but hopefully any need for change can be brought
> up and resolved via e-mail prior to travel.
>
> I will do a very brief overview of the changes on the ALAC call later
> today, and we can have a dedicated call if people wish.
>
> Attached is the redline revision of the RoP as well as a Change Log
> explaining each of the changes.
>
> Also attached is the redline E-mail Guide. All of the changes are either
> clear corrections or changes to reflect current practice (such as including
> the any ALT Advisor in the ALT or ALAC lists, and including key working
> group chairs in the ALAC list).
>
> Alan
>
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> Content-Disposition: attachment; filename="capture email guide 2.JPG"
> Content-ID: <f_jmt2hr8w0>
> X-Attachment-Id: f_jmt2hr8w0
>
> Content-Type: image/jpeg; name="capture email guide.JPG"
> Content-Disposition: attachment; filename="capture email guide.JPG"
> Content-ID: <f_jmt2hr9a1>
> X-Attachment-Id: f_jmt2hr9a1
>
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