[ALAC] Board Resolutions from Board Meeting on 15 May 2016

Rinalia Abdul Rahim rinalia.abdulrahim at gmail.com
Wed May 18 13:07:24 UTC 2016


Hello, ALAC and Regional Leaders,

Below is the set of resolutions from the ICANN Board Meeting on 15 May 2016.
Possibly of interest to you:
- Conduct at ICANN Meetings
- FY17 SO/AC Additional Budget Requests Approval
- October 2016 ICANN Meeting Venue Contracting
- Enhancing Openness and Transparency - Board Deliberations (this last one
is special, please do read it - I pasted it below).

Best regards,

Rinalia



Approved Board Resolutions | Regular Meeting of the ICANN Board

15 May 2016

   1. *Consent Agenda:
   <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1>*
      1. *Approval of Board Meeting Minutes
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.a>*
      2. *Security & Stability Advisory Committee (SSAC) Appointment
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.b>*
         - *Rationale for Resolution 2016.05.15.02
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.b.rationale>*
      3. *GNSO gTLD Registries Stakeholder Group Charter Amendments (2016)
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.c>*
         - *Rationale for Resolution 2016.05.15.03
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.c.rationale>*
      4. *Conduct at ICANN Meetings
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.d>*
         - *Rationale for Resolutions 2016.05.15.04 – 2016.05.15.05
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.d.rationale>*
      5. *Board Working Group on Internet Governance (BWG-IG)
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.e>*
   2. *Main Agenda:
   <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2>*
      1. *Consideration of GNSO Policy Recommendations concerning the
      Accreditation of Privacy and Proxy Services
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.a>*
         - *Rationale for Resolutions 2016.05.15.07 – 2016.05.15.08
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.a.rationale>*
      2. *Report re: .HOTEL
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.b>*
      3. *SO/AC FY17 Additional Budget Requests Approval
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.c>*
         - *Rationale for Resolution 2016.05.15.09
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.c.rationale>*
      4. *October 2016 ICANN Meeting Venue Contracting
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.d>*
         - *Rationale for Resolutions 2016.05.15.10 – 2016.05.15.11
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.d.rationale>*
      5. *USG IANA Stewardship Transition – Additional FY16 Expenses and
      Funding
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.e>*
         - *Rationale for Resolution 2016.05.15.12
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.e.rationale>*
      6. *AOB
      <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f>*
         1. *Enhancing Openness and Transparency – Board Deliberations
         <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f.i>*
            - *Rationale for Resolution 2016.05.15.13 – 2016.05.15.14
            <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f.i.rationale>*
         3. *Executive Session – CONFIDENTIAL
   <https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#3>*




   1. AOB
      1. Enhancing Openness and Transparency – Board Deliberations

      Whereas, the Board believes that providing increased access to Board
      deliberations is important, and that increased openness is an important
      means of working toward that goal.

      Whereas, the ICANN Board discussed at its Amsterdam workshop how to
      improve its functioning and agreed that enhancing the visibility into the
      Board deliberations and decision-making processes was an
important part of
      becoming more accountable and more transparent.

      Whereas, the Board noted the call from the community for increased
      openness and transparency.

      Whereas, the Board believes that a positive first step towards
      increased openness is publicly posting transcripts and/or
recordings of its
      deliberative sessions to the extent that such information or dialogue is
      not subject to confidentiality restrictions or privilege.

      Resolved (2016.05.15.13), the Board directs the President and CEO, or
      his designee(s), to work with the Board to develop a proposed
plan for the
      publication of transcripts and/or recordings of Board deliberative
      sessions, with such plan to include an assessment of possible resources
      costs and fiscal impact, and draft processes to: (i) ensure the
accuracy of
      the transcript; and (ii) for redaction of portions of the transcript that
      should be maintained as confidential or privileged.

      Resolved (2016.05.15.14), the Board expects to evaluate the plan in
      Helsinki, and if satisfactory to begin testing of the proposed processes
      relating to publication of transcripts and/or recordings of the Board's
      deliberative sessions as soon as practicable after Helsinki.
      *Rationale for Resolution 2016.05.15.13 – 2016.05.15.14*

      In support of the continued call for visibility into Board
      deliberations and processes, the Board has determined to make available
      transcripts or recordings, where appropriate, of the Board's deliberative
      sessions. This effort to enhance openness is likely to also support the
      ICANN community in enhancing ICANN's accountability, as it will
      reduce questions of how and why the Board reaches its decisions. This
      decision also directly supports ICANN's previous efforts and the
      continued goal of operating as openly and transparently in its
      decision-making. ICANN is also acting consistently with the ICANN's
      Bylaws, as set out in Article III, section 1 of the ICANN Bylaws,
      that, "ICANN and its constituent bodies shall operate to the maximum
      extent feasible in an open and transparent manner and consistent with
      procedures designed to ensure fairness." (ICANN Bylaws at
https://www.icann.org/resources/pages/governance/bylaws-en
      - III <https://www.icann.org/resources/pages/governance/bylaws-en#III>
      .)

      There will be issues before the Board for which confidentiality is
      still required, and that may require redaction of parts or withholding of
      full transcripts, and it is important that the community and the Board
      understand how those decisions will be taken. To that end, the Board is
      directing the development of a plan, which would include
proposed processes
      by which those redaction decisions for confidentiality and
privilege are to
      be made. That plan should be developed as soon as practicable, and should
      be ready for Board consideration during ICANN56 in Helsinki.

      This decision will not have any impact on the security, stability or
      resiliency of the DNS. Implementation of this decision may involve
      increased costs, including, risk and fiscal impact for ICANN.

      This is an organizational administrative function for which public
      comment is not required, but such input may be useful at a later point
      depending upon the plan.
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