<div dir="ltr"><div class="gmail_default" style="font-size:small">Hello, ALAC and Regional Leaders,<br><br></div><div class="gmail_default" style="font-size:small">Below is the set of resolutions from the ICANN Board Meeting on 15 May 2016.<br></div><div class="gmail_default" style="font-size:small">Possibly of interest to you:<br></div><div class="gmail_default" style="font-size:small">- Conduct at ICANN Meetings<br></div><div class="gmail_default" style="font-size:small">- FY17 SO/AC Additional Budget Requests Approval<br></div><div class="gmail_default" style="font-size:small">- October 2016 ICANN Meeting Venue Contracting<br></div><div class="gmail_default" style="font-size:small">- Enhancing Openness and Transparency - Board Deliberations (this last one is special, please do read it - I pasted it below).<br><br></div><div class="gmail_default" style="font-size:small">Best regards,<br><br></div><div class="gmail_default" style="font-size:small">Rinalia<br></div><div class="gmail_default" style="font-size:small"><strong> <br></strong></div><div class="gmail_default" style="font-size:small"><strong></strong><br></div><div class="gmail_default" style="font-size:small"><h1>Approved Board Resolutions | Regular Meeting of the <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Board</h1><p>15 May 2016</p>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1">Consent Agenda:</a></strong>
<ol class=""><li><strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.a">Approval of Board Meeting Minutes</a></strong></li><li>
<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.b">Security & <abbr title="Security, Stability and Resiliency">Stability</abbr> <abbr class="" title="Advisory Committee">Advisory Committee</abbr> (<abbr title="Security and Stability Advisory Committee">SSAC</abbr>) Appointment</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.b.rationale">Rationale for Resolution 2016.05.15.02</a></em></li></ul>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.c"><abbr title="Generic Names Supporting Organization">GNSO</abbr> <abbr title="generic Top Level Domain">gTLD</abbr> Registries Stakeholder Group Charter Amendments (2016)</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.c.rationale">Rationale for Resolution 2016.05.15.03</a></em></li></ul>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.d">Conduct at <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Meetings</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.d.rationale">Rationale for Resolutions 2016.05.15.04 – 2016.05.15.05</a></em></li></ul>
</li><li><strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#1.e">Board Working Group on Internet Governance (BWG-IG)</a></strong></li></ol>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2">Main Agenda:</a></strong>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.a">Consideration of <abbr title="Generic Names Supporting Organization">GNSO</abbr> Policy Recommendations concerning the Accreditation of Privacy and Proxy Services</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.a.rationale">Rationale for Resolutions 2016.05.15.07 – 2016.05.15.08</a></em></li></ul>
</li><li><strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.b">Report re: .HOTEL</a></strong></li><li>
<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.c"><abbr title="Supporting Organization">SO</abbr>/<abbr title="Advisory Committee; or Administrative Contact (of a domain registration)">AC</abbr> FY17 Additional Budget Requests Approval</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.c.rationale">Rationale for Resolution 2016.05.15.09</a></em></li></ul>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.d">October 2016 <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Meeting Venue Contracting</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.d.rationale">Rationale for Resolutions 2016.05.15.10 – 2016.05.15.11</a></em></li></ul>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.e">USG <abbr title="Internet Assigned Numbers Authority">IANA</abbr> Stewardship Transition – Additional FY16 Expenses and Funding</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.e.rationale">Rationale for Resolution 2016.05.15.12</a></em></li></ul>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f">AOB</a></strong>
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<strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f.i">Enhancing Openness and Transparency – Board Deliberations</a></strong>
<ul class=""><li><em><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#2.f.i.rationale">Rationale for Resolution 2016.05.15.13 – 2016.05.15.14</a></em></li></ul>
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</li><li><strong><a href="https://www.icann.org/resources/board-material/resolutions-2016-05-15-en#3">Executive Session – CONFIDENTIAL</a></strong></li></ol><br><br><ol class=""><li>
<h4>AOB</h4>
<ol class=""><a name="2.f.i" id="2.f.i"></a><li>
<h4>Enhancing Openness and Transparency – Board Deliberations</h4>
<p>Whereas, the Board believes that providing increased access to
Board deliberations is important, and that increased openness is an
important means of working toward that goal.</p>
<p>Whereas, the <abbr class="" title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>
Board discussed at its Amsterdam workshop how to improve its
functioning and agreed that enhancing the visibility into the Board
deliberations and decision-making processes was an important part of
becoming more accountable and more transparent.</p>
<p>Whereas, the Board noted the call from the community for increased openness and transparency.</p>
<p>Whereas, the Board believes that a positive first step towards
increased openness is publicly posting transcripts and/or recordings of
its deliberative sessions to the extent that such information or
dialogue is not subject to confidentiality restrictions or privilege.</p>
<p>Resolved (2016.05.15.13), the Board directs the President and
CEO, or his designee(s), to work with the Board to develop a proposed
plan for the publication of transcripts and/or recordings of Board
deliberative sessions, with such plan to include an assessment of
possible resources costs and fiscal impact, and draft processes to: (i)
ensure the accuracy of the transcript; and (ii) for redaction of
portions of the transcript that should be maintained as confidential or
privileged.</p>
<p>Resolved (2016.05.15.14), the Board expects to evaluate the
plan in Helsinki, and if satisfactory to begin testing of the proposed
processes relating to publication of transcripts and/or recordings of
the Board's deliberative sessions as soon as practicable after Helsinki.</p>
<a name="2.f.i.rationale" id="2.f.i.rationale"></a>
<h4><em>Rationale for Resolution 2016.05.15.13 – 2016.05.15.14</em></h4>
<p>In support of the continued call for visibility into Board
deliberations and processes, the Board has determined to make available
transcripts or recordings, where appropriate, of the Board's
deliberative sessions. This effort to enhance openness is likely to also
support the <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> community in enhancing <abbr class="" title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>'s
accountability, as it will reduce questions of how and why the Board
reaches its decisions. This decision also directly supports <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>'s previous efforts and the continued goal of operating as openly and transparently in its decision-making. <abbr class="" title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> is also acting consistently with the <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>'s Bylaws, as set out in Article III, section 1 of the <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Bylaws, that, "<abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>
and its constituent bodies shall operate to the maximum extent feasible
in an open and transparent manner and consistent with procedures
designed to ensure fairness." (<abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr> Bylaws at <a href="https://www.icann.org/resources/pages/governance/bylaws-en#III">https://www.icann.org/resources/pages/governance/bylaws-en - III</a>.)</p>
<p>There will be issues before the Board for which confidentiality
is still required, and that may require redaction of parts or
withholding of full transcripts, and it is important that the community
and the Board understand how those decisions will be taken. To that end,
the Board is directing the development of a plan, which would include
proposed processes by which those redaction decisions for
confidentiality and privilege are to be made. That plan should be
developed as soon as practicable, and should be ready for Board
consideration during ICANN56 in Helsinki.</p>
<p>This decision will not have any impact on the security, stability or resiliency of the <abbr title="Domain Name System">DNS</abbr>. Implementation of this decision may involve increased costs, including, risk and fiscal impact for <abbr title="Internet Corporation for Assigned Names and Numbers">ICANN</abbr>.</p>
<p>This is an organizational administrative function for which
public comment is not required, but such input may be useful at a later
point depending upon the plan.</p>
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