[EURO-Discuss] Draft Minutes EURALO Meeting

[Dragoslava Greve]

Hello, Annette et al,




I would like to thank for the nominations and to inform you I accept the 
nominations.




Wishing you all safe and comfortable flight home.




Regards,
Dessi




On Thursday 05 March 2009 01:33:59 Annette Muehlberg wrote:
> all,
> i tried to capture everything said in our EURALO Meeting, but if i missed
> something please let me know, than i will finalize it tomorrow. (also
> attached as doc)
>
> best
> annette
>
>
>
>
>
> EURALO Meeting Minutes
> Tuesday, 3 March 2009, Mexico Ciudad
>
>
> Attendees:
> Sébastien (ISOC France), Rudi (ISOC Belgium), Dessi (ISOC Bulgaria), Heike
> (Terre des Femmes), Tommi (ISOC Finland), Wolfgang (Medienstadt Leipzig),
> Lutz (FITUG), Wolf (Comunica-CH), Patrick (ISOC Luxembourg), Max (LDUN),
> Annette (network new media), Bogdan (APTI Romania), Vittorio (ISOC Italy),
> Adam (ALAC)
>
> Excused:
> Bill Drake
>
> It has been stated that those people present (including visitors) who do
> not have voting rights can take part in the discussion and make motions
> too.
>
> Annette has been appointed to write the minutes.
>
> 1.	A. Approval of the GA agenda - approved
> 2.	B. Approval of the GA minutes – approved
>
> We were informed that after the meeting, there will be a video message for
> the closing of the summit in which some participants of the EURALO should
> take part.
>
>
> 3.	Board Report of Activities:
> Some Highlights:
> -	First European Dialogue on Internet Governance – its organization many
> EURALO members took part. -	First regional Dialogue on Internet Governance
> in Germany (exchange of informations and experiences might be useful for
> other countries activities) -	ICANN Studienkreis in Helsinki
> -	Meißen: Summerschool on Internet Governance  - including outreach
> activities for At-Large (with a fellowship programme) -	Meeting in Athens
> ENISA, discussing DNS
> -	Coopeation with East-African IGF
>
> Future:
> -	There will be a second EuroDIG in September 2009 in Geneva (opportunity
> for outreach activities), updates and information how to participate will
> be posted on EURALO list -	There will be an ICANN Studienkreis in Barcelona
> 15/16 October 2009. One morning is a room free for a possible EURALO
> meeting)
>
> In a whole there has been considerable improvement of coordination,
> communication, organization of different EURLAO meetings. EURALO became a
> group and overcame the former difficulties of the year before. Special
> thanks to Wolf, who strongly helped the EURALO making work. We are pleased
> that we got political position papers done. But there are still problems to
> organize fast reaction to ICANN/ALAC deadlines in time.
>
>
> In Board report point 2. The question marks will be taken out – reference
> is given to the todayŽs oral report.
>
> The Board report has been unanimously accepted.
>
>
> 4.	At-Large Users Summit
> European Region was very much involved in setting up the summit and in
> organizing of the program. Special thanks were given to Sébastien and Wolf;
> it has also been stressed that the summit has been a joint activity by all
> the participants.
>
> Working groups and panels were very engaging, and discussions were held at
> a high level.
>
> Special thanks were expressed to staff and especially to Heidi, who worked
> with enthusiasm on supporting the user`s summit. We are sorry that Nick
> cannot be here today, as he has been sick, we wish him all the very best.
>
> Comments:
> -	Recognition of the ALSes’ efforts, to work within a the difficult
> At-Large RALO structure. -	And it is good that staff also acknowledged it,
> sharing a lot of time with us. -	By new ALS members, expectation that ALAC
> has a good standing in the ICANN structure, it has been realized that it
> needs more strengthening. -	Directly meeting different  ALSes, networking
> was very positive
> -	The first session was a little too top down (introduction Saturday
> morning like lecture hall) and staff did not focus  on internet users
> issues. In future meetings, staff and board should focus on internet users
> issues – this also helps activating internet users to take part in the
> At-Large work. -	Request  for a motion to repeat the summit – there should
> be continuation of the summit -	Panels and working groups were great and
> engaging
> -	The get together of all ALSes/RALOs should have taken place at the
> beginning and not at the end of the summit -	Strong appreciation that we
> will have a final declaration
> -	Being able to participate face to face with other ALS members was very
> useful – also for future (online) work. It will allow a better outcome for
> all ALSes -	The preparation work by ALSes and staff was very important
> -	A real hassle though, was that the staff rescheduled workshops at short
> notice, some even without noticing the moderator/speakers of a panel -	It
> was extremely hard to offer workshops and coordinate with staff on this
> matter -	Also criticism that ALSes could have done more in preparing the
> summit -	Criticism that background papers have not been translated
> -	 For whole editing of final document a working computer with a printer
> should be available and should be supported by staff -	Huge step in the
> right direction after we went so far backwards after the year 2000.
> Continuation of this should be organized, as a general summit  every 3
> years or so, but in between there could be regional user meetings connected
> to an ICANN meeting. -	Summit helped restoring the belief that the whole
> At-Large structure could make sense -	In preparing the summit (we would not
> have needed a second survey, but rather focus on setting up workshops in
> time and do not put so much pressure on speakers who got the confirmation
> of their workshop just a few days before the summit.
>
>
> Statement: We need to explore how to make another ALAC summit like the one
> in Mexico possible. These face-to-face meetings are extremely useful and
> essential in building the relationships and trust to start meaningfull
> (online) work. EURALO supports a continuation of internet users interest
> focused summits. We need more information in more digestable formats for
> ALSes. But it also needs a well organized information flow from the ALSes
> to the internet users also explaining how they can get involved – in a
> transparent and accountable way.
>
> Break
>
> Welcome of Markus Kummer, excecutive secretary of the IGF, at the EURALO
> Meeting! IGF a multistakeholder platform on equal footing. The model of a
> multistakeholder dialogue is very successfull. EuroDIG is one important
> initiative for the IGF.  Markus gives an overview on IGF issues. General
> discussion. Deadline 15th of April for IGF workshop proposals!
>
> 5.	Briefing on ICANNŽs Contractual Compliance Program by David A. Giza (see
> power point presentation)
>
> Criticism, that speech has not been addressed to the audience, budget
> increase of 30% is outrageous. Talking about euralo taking part in a
> meeting on contractual compliance program, you must make sure, that they
> will get the money for travel and stay and will be able to have a EURALO
> meeting. Talking about the use of the word “ICANN”, ICANN is not staff, but
> the community. We have to clarify who is serving whom and staff grows and
> grows and grows
 We are very thankfull that you offer more transparency.
> One important issue for us is the staff activities in the “last mile” of
> decision making processes.
>
> How do you study the compliance issue in relation to national legislation?
> What about, instead of hiring an American law firm to hire a German or
> British or
 law firm? David welcomes EURALO to get in touch with him on
> different issues of interest. Accuracy has never been such an important
> issue – There is an implicit deal between ICANN and the European Internet
> community that ICANN will not be serious on Whois accuracy compliance with
> European registrants because the current Whois policies do not comply with
> European privacy laws. Be careful that if you start to apply compliance on
> Whois seriously, there will be a major political uproar in Europe.
>
> 6. Postponed
>
> 7.  EURALO Work Programme
> Strong critizism of ICANNŽs non transparent budget allocation policies and
> balancing procedures.
>
> Drafts are approved with two additions (in point 2 and an extra point 4,
> which has been written down by Wolf)
>
> +++
> ALAC chair came in and was welcomed: Public comment period – on At-Large
> Summit ALAC gives advice to the Board – inputs by ALSes are needed
>
> They handed in the “proposed Framework for FY10 Operating Plan and Budget
> Fiscal Year Ending 30 June 2010 It could be put under item 9. Global
> Engagement and Increased International Participation
>
> Huge problem with the travel support for 2 ALAC members,  whose support may
> disappear.
>
> Travel costs for all AlAC members have to be guaranteed.
> In the Operational Plan ALAC is not integrated at all – which is showing
> that the whole Board attendance at the user summit is just a lip service!
> Wolfgang, Lutz and Vittorio will finalize a statement which can be
> integrated in the final statement by the usersŽ summit.
>
>
> Elections:
> 9 seats, one has been vacant since Paris.
>
> Wolf got unanimously supported as chair.
> Vittorio, Lutz, Olivier and Dessi were unanimously nominated for the Board.
>
> We have two candidates for secretary: Dessi, if she agrees to (in the next
> two days), if not we all agree that we will have Rudi as secretary.
>
> A EURALO secretariat should be established with a small budget.
>
>
> 9. Postponed
>
> 10. Postponed (not necessary now)
>
> 11. No further comments
>
> 12. The meeting adjourned.