[EURO-Discuss] Draft Minutes EURALO Meeting

Max Senges senges at kdun.org
Thu Mar 5 00:47:22 EST 2009


hi anette - ich bin hier fuer CDUN

see ya
max

On Wed, Mar 4, 2009 at 6:33 PM, Annette Muehlberg
<Annette.Muehlberg at web.de>wrote:

> all,
> i tried to capture everything said in our EURALO Meeting, but if i missed
> something please let me know, than i will finalize it tomorrow.
> (also attached as doc)
>
> best
> annette
>
>
>
>
>
> EURALO Meeting Minutes
> Tuesday, 3 March 2009, Mexico Ciudad
>
>
> Attendees:
> Sébastien (ISOC France), Rudi (ISOC Belgium), Dessi (ISOC Bulgaria), Heike
> (Terre des Femmes), Tommi (ISOC Finland), Wolfgang (Medienstadt Leipzig),
> Lutz (FITUG), Wolf (Comunica-CH), Patrick (ISOC Luxembourg), Max (LDUN),
> Annette (network new media), Bogdan (APTI Romania), Vittorio (ISOC Italy),
> Adam (ALAC)
>
> Excused:
> Bill Drake
>
> It has been stated that those people present (including visitors) who do
> not have voting rights can take part in the discussion and make motions too.
>
> Annette has been appointed to write the minutes.
>
> 1.      A. Approval of the GA agenda - approved
> 2.      B. Approval of the GA minutes   approved
>
> We were informed that after the meeting, there will be a video message for
> the closing of the summit in which some participants of the EURALO should
> take part.
>
>
> 3.      Board Report of Activities:
> Some Highlights:
> -       First European Dialogue on Internet Governance   its organization
> many EURALO members took part.
> -       First regional Dialogue on Internet Governance in Germany (exchange
> of informations and experiences might be useful for other countries
> activities)
> -       ICANN Studienkreis in Helsinki
> -       Meißen: Summerschool on Internet Governance  - including outreach
> activities for At-Large (with a fellowship programme)
> -       Meeting in Athens ENISA, discussing DNS
> -       Coopeation with East-African IGF
>
> Future:
> -       There will be a second EuroDIG in September 2009 in Geneva
> (opportunity for outreach activities), updates and information how to
> participate will be posted on EURALO list
> -       There will be an ICANN Studienkreis in Barcelona 15/16 October
> 2009. One morning is a room free for a possible EURALO meeting)
>
> In a whole there has been considerable improvement of coordination,
> communication, organization of different EURLAO meetings. EURALO became a
> group and overcame the former difficulties of the year before. Special
> thanks to Wolf, who strongly helped the EURALO making work.
> We are pleased that we got political position papers done. But there are
> still problems to organize fast reaction to ICANN/ALAC deadlines in time.
>
>
> In Board report point 2. The question marks will be taken out   reference
> is given to the todayŽs oral report.
>
> The Board report has been unanimously accepted.
>
>
> 4.      At-Large Users Summit
> European Region was very much involved in setting up the summit and in
> organizing of the program. Special thanks were given to Sébastien and Wolf;
> it has also been stressed that the summit has been a joint activity by all
> the participants.
>
> Working groups and panels were very engaging, and discussions were held at
> a high level.
>
> Special thanks were expressed to staff and especially to Heidi, who worked
> with enthusiasm on supporting the user`s summit. We are sorry that Nick
> cannot be here today, as he has been sick, we wish him all the very best.
>
> Comments:
> -       Recognition of the ALSes  efforts, to work within a the difficult
> At-Large RALO structure.
> -       And it is good that staff also acknowledged it, sharing a lot of
> time with us.
> -       By new ALS members, expectation that ALAC has a good standing in
> the ICANN structure, it has been realized that it needs more strengthening.
> -       Directly meeting different  ALSes, networking was very positive
> -       The first session was a little too top down (introduction Saturday
> morning like lecture hall) and staff did not focus  on internet users
> issues. In future meetings, staff and board should focus on internet users
> issues   this also helps activating internet users to take part in the
> At-Large work.
> -       Request  for a motion to repeat the summit   there should be
> continuation of the summit
> -       Panels and working groups were great and engaging
> -       The get together of all ALSes/RALOs should have taken place at the
> beginning and not at the end of the summit
> -       Strong appreciation that we will have a final declaration
> -       Being able to participate face to face with other ALS members was
> very useful   also for future (online) work. It will allow a better outcome
> for all ALSes
> -       The preparation work by ALSes and staff was very important
> -       A real hassle though, was that the staff rescheduled workshops at
> short notice, some even without noticing the moderator/speakers of a panel
> -       It was extremely hard to offer workshops and coordinate with staff
> on this matter
> -       Also criticism that ALSes could have done more in preparing the
> summit
> -       Criticism that background papers have not been translated
> -        For whole editing of final document a working computer with a
> printer should be available and should be supported by staff
> -       Huge step in the right direction after we went so far backwards
> after the year 2000. Continuation of this should be organized, as a general
> summit  every 3 years or so, but in between there could be regional user
> meetings connected to an ICANN meeting.
> -       Summit helped restoring the belief that the whole At-Large
> structure could make sense
> -       In preparing the summit (we would not have needed a second survey,
> but rather focus on setting up workshops in time and do not put so much
> pressure on speakers who got the confirmation of their workshop just a few
> days before the summit.
>
>
> Statement: We need to explore how to make another ALAC summit like the one
> in Mexico possible. These face-to-face meetings are extremely useful and
> essential in building the relationships and trust to start meaningfull
> (online) work.
> EURALO supports a continuation of internet users interest focused summits.
> We need more information in more digestable formats for ALSes.
>  But it also needs a well organized information flow from the ALSes to the
> internet users also explaining how they can get involved   in a transparent
> and accountable way.
>
> Break
>
> Welcome of Markus Kummer, excecutive secretary of the IGF, at the EURALO
> Meeting!
> IGF a multistakeholder platform on equal footing. The model of a
> multistakeholder dialogue is very successfull. EuroDIG is one important
> initiative for the IGF.  Markus gives an overview on IGF issues. General
> discussion.
> Deadline 15th of April for IGF workshop proposals!
>
> 5.      Briefing on ICANNŽs Contractual Compliance Program by David A. Giza
> (see power point presentation)
>
> Criticism, that speech has not been addressed to the audience, budget
> increase of 30% is outrageous. Talking about euralo taking part in a meeting
> on contractual compliance program, you must make sure, that they will get
> the money for travel and stay and will be able to have a EURALO meeting.
> Talking about the use of the word  ICANN , ICANN is not staff, but the
> community. We have to clarify who is serving whom and staff grows and grows
> and grows
> We are very thankfull that you offer more transparency. One important issue
> for us is the staff activities in the  last mile  of decision making
> processes.
>
> How do you study the compliance issue in relation to national legislation?
> What about, instead of hiring an American law firm to hire a German or
> British or  law firm?
> David welcomes EURALO to get in touch with him on different issues of
> interest.
> Accuracy has never been such an important issue   There is an implicit deal
> between ICANN and the European Internet community that ICANN will not be
> serious on Whois accuracy compliance with European registrants because the
> current Whois policies do not comply with European privacy laws. Be careful
> that if you start to apply compliance on Whois seriously, there will be a
> major political uproar in Europe.
>
> 6. Postponed
>
> 7.  EURALO Work Programme
> Strong critizism of ICANNŽs non transparent budget allocation policies and
> balancing procedures.
>
> Drafts are approved with two additions (in point 2 and an extra point 4,
> which has been written down by Wolf)
>
> +++
> ALAC chair came in and was welcomed: Public comment period   on At-Large
> Summit
> ALAC gives advice to the Board   inputs by ALSes are needed
>
> They handed in the  proposed Framework for FY10 Operating Plan and Budget
> Fiscal Year Ending 30 June 2010
> It could be put under item 9. Global Engagement and Increased International
> Participation
>
> Huge problem with the travel support for 2 ALAC members,  whose support may
> disappear.
>
> Travel costs for all AlAC members have to be guaranteed.
> In the Operational Plan ALAC is not integrated at all   which is showing
> that the whole Board attendance at the user summit is just a lip service!
> Wolfgang, Lutz and Vittorio will finalize a statement which can be
> integrated in the final statement by the usersŽ summit.
>
>
> Elections:
> 9 seats, one has been vacant since Paris.
>
> Wolf got unanimously supported as chair.
> Vittorio, Lutz, Olivier and Dessi were unanimously nominated for the Board.
>
> We have two candidates for secretary: Dessi, if she agrees to (in the next
> two days), if not we all agree that we will have Rudi as secretary.
>
> A EURALO secretariat should be established with a small budget.
>
>
> 9. Postponed
>
> 10. Postponed (not necessary now)
>
> 11. No further comments
>
> 12. The meeting adjourned.
>
>
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