[Euro-board] EURALO General Assembly - highlighting DEADLINES and requirements as per new EURALO rules

Sun Nov 3 14:50:59 UTC 2019

Dear Jean-Jacques,

thank you for your kind email and your very kind words.
Information/instructions about the EURALO General Assembly will soon be
shared with our community. Although the room that we will use for this
General Assembly does not have in-built remote participation, I will
bring my webcam, microphone and external speaker hoping we'll be able to
have some form of remote participation. It might be difficult to speak
from remotely but the equipment is definitely robust enough to provide
video and an acceptable quality audio link.

When it comes to votes under EURALO Bylaws 8.2.1.3 the proxies are for
the ALS voting members and the EURALO Individuals Association
representative. The EURALO Board members are not expected to cast a
vote. So on this occasion I regretfully cannot accept your proxy vote.

Thank you for your support,

Olivier

On 03/11/2019 01:53, Jean-Jacques Subrenat wrote:
> Dear Olivier,
>
> 1) I wish to publicly thank you for the way you have chaired EURALO
> these past few years. Having served on the ALAC when you were in the
> Chair, and on the EURALO Board more recently, I commend you for
> focusing on the ordinary Internet user, for your talent in gathering
> people around a common purpose, and for proposing implementable solutions.
>
> 2) EURALO General Assembly: I look forward to joining through remote
> participation, if that is confirmed.
>
> 3) As provided for by the EURALO Bylaws under 8.2.1.3, I designate you
> as my proxy to vote on any topics which might require a decision at
> the upcoming EURALO General Assembly. I hope you will accept.
>
> Best regards,
> Jean-Jacques.
>
>
>
>
> Le 2 novembre 2019 à 23:50:20, Olivier MJ Crépin-Leblond (ocl at gih.com
> <mailto:ocl at gih.com>) a écrit:
>
>> Dear Colleagues,
>>
>> as you can see from the extract of Silvia Vivanco's email below, we have
>> until 5 November to create the agenda for the EURALO General Assembly. I
>> would therefore like to have the agenda finalised by 4th November, which
>> is in 48 hours.
>> Sébastien as the incoming Chair and I as outgoing Chair, have discussed
>> the agenda and have put together a first draft which you can find on:
>> https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda
>>
>> Please be so kind to provide your input as soon as possible so we can
>> finalise the agenda. We have 90 minutes in total -- and perhaps less. I
>> will bring a WebCam to the meeting and a suitable microphone to enable
>> remote participation, so we will have the possibility for remote
>> participants. We will also have the ability for those present to hold
>> proxies for remote participants. This is something that the new Bylaws
>> allow and which should help with achieving Quorum.
>>
>> /8.2.1.3. Proxies may only validly be appointed by a notice in writing
>> (a “proxy notice”) which://
>> //(a) states the name and address of the Member appointing the proxy;//
>> //(b) identifies the person appointed to be that Member’s proxy and the
>> General Assembly in relation to which that person is appointed;//
>> //(c) is signed by or on behalf of the Member appointing the proxy, or
>> is authenticated in such manner as the Board may determine; and//
>> //(d) is delivered to the General Assembly in accordance with the
>> articles and any instructions contained in the notice of the General
>> Assembly to which they relate./
>>
>> Looking forward to your input.
>>
>> Kindest regards,
>>
>> Olivier
>>
>> On 28/10/2019 11:20, Silvia Vivanco wrote:
>> >
>> > Dear Olivier, Sebastian and Natalia,
>> >
>> >  
>> >
>> > In preparation for the EURALO General Assembly, I would like to point
>> > out the following requirements (deadlines) according to the New
>> > Articles of Association
>> >
>> <https://community.icann.org/display/EURALO/FINAL+DRAFT+EURALO+Articles+of+Association+2019>
>> > (which  hopefully will be approved in a couple of days).
>> >
>> >  
>> >
>> > The GA will be on Day: Tuesday 26th November in Berlin.
>> >
>> >  
>> >
>> > 1) GA Announcement : see Article8.2.4.2. The notice of the ordinary
>> > “General Assembly” is communicated in written form, *by the “Board”
>> > with the final Agenda at least twenty-one days prior.*
>> >
>> >  
>> >
>> > Accordingly the announcement shall be sent *BY NOVEMBER 05.*    
>> >
>> > (Note this date is within the ICANN 66 week so we would suggest that
>> > the Board draft the wording of the announcement and have it ready to
>> > be sent as soon as the new rules are passed, in 2 days)
>> >
>> >  
>> >
>> >  
>> >
>> > 3) The GA Agenda page wiki has a place holder with previous Agenda
>> > items- it needs to be updated with the items you wish to discuss.
>> >
>> >  
>> >
>> >
>> https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda
>> >
>> >  
>> >
>> >  
>> >
>> > Thank you very much!
>> >
>> >  
>> >
>> > Kindest regards
>> >
>> >  
>> >
>> > Silvia
>> >
>> >  
>> >
>> >  
>> >
>> > Silvia Vivanco
>> >
>> > Senior Manager, At-Large Regional Affairs
>> >
>> > Policy Development and At-Large Relations
>> >
>> > Tel: +51-997510935
>> >
>>
>> -
>>  
>>
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-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html