[ALAC] Fwd: [ICANN Community Leaders] Approved Board Resolutions | Special Meeting of the ICANN Board - ICANN

Maureen Hilyard maureen.hilyard at gmail.com
Fri Jun 12 02:47:40 UTC 2020


https://www.icann.org/resources/board-material/resolutions-2020-06-11-en

Approved Board Resolutions | Special Meeting of the ICANN Board

11 Jun 2020

   1. *Main Agenda:
   <https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1>*
      1. *Impact of COVID-19 on ICANN69
      <https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.a>*
         - *Rationale for Resolutions 2020.06.11.01 - 2020.06.11.03
         <https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.a.rationale>*
      2. *AOB
      <https://www.icann.org/resources/board-material/resolutions-2020-06-11-en#1.b>*



   1. Main Agenda:
      1. Impact of COVID-19 on ICANN69

      Whereas, on 23 June 2018, the ICANN Board approved for ICANN organization
      to proceed to contracting in support of the October 2020 ICANN Public
      Meeting (ICANN69) in Hamburg, Germany (
      https://www.icann.org/resources/board-material/resolutions-2018-06-23-en#1.f).
      Under the Meetings Strategy, and in accordance with the Bylaws,
ICANN69 is
      scheduled as ICANN's Annual General Meeting for 2020.

      Whereas, the ICANN Board is responsible for a decision to change an
      ICANN public meeting location once such a meeting location has been
      approved for contracting and announced.

      Whereas, in December 2019, a new strain of coronavirus, referred to
      as COVID-19, emerged and on 11 March 2020 was declared by the
World Health
      Organization (WHO) as a pandemic. Globally, a high number of
people either
      have been or continue to be under some form of a "stay at home" or
      lock-down order, directed to avoid contact with others except to receive
      essential services such as medical care or to purchase supplies. Schools
      and offices are starting to reopen in limited measures, gatherings are
      still greatly limited and international travel remains largely
on pause. We
      still do not know when international travel will be more fully
restored, or
      if size limitations on gatherings will be appropriately sized
and feasible
      for ICANN's in-person public meetings.  When faced with new
      emergences of COVID-19, even economies that have opened back up
are likely
      to re-impose some form of "stay-at-home" orders to once again control the
      spread.

      Whereas, as an organization with staff and stakeholders across the
      globe, in January 2020 ICANN org convened an adaptive crisis
      management team (A-CMT) in order to assist ICANN org in tracking and
      mitigating the impact of COVID-19 on ICANN's work.

      Whereas, ICANN org, through the A-CMT, briefed the Board on the
      current status of COVID-19 on ICANN's work, including the potential
      impacts on ICANN69. ICANN org has also consulted with the leadership
      teams of the various ICANN community structures – our Advisory
      Committees, Supporting Organizations, Stakeholder Groups and
      Constituencies – regarding the planning for ICANN69 in the face of the
      pandemic.

      Whereas, the Board recognizes that the COVID-19 pandemic continues to
      impact other planned opportunities for the ICANN community to further
      their work in-person, with ICANN67 and ICANN68 both convened as virtual
      meetings, with all intersessional in-person meetings for groups
(including
      the Nominating Committee, the Security and Stability Advisory
      Committee and Review Teams, to name a few) canceled, postponed or
      moved to virtual. As much as possible, ICANNorg has been in
      communication with the ICANN community on these schedule changes.

      Whereas, at this time, it does not appear possible or feasible to
      convene an in-person ICANN69 in Hamburg, Germany as planned.

      Whereas, ICANN org successfully moved ICANN67 to a virtual meeting,
      providing a useful test for the ICANNcommunity on how to plan,
      schedule and execute an ICANN Public Meeting in a fully virtual
      setting. ICANN org, working with the ICANNCommunity, has been
      planning for the ICANN68 Policy Forum as a virtual meeting,
which will see
      innovation in delivery of real-time translation during a virtual
event, and
      is the first test of an ICANN Public Meeting both planned for and
      delivered virtually.

      Whereas, ICANN org reports to the Board that it continues both its
      internal operational planning as well as consultation with the
community on
      how to best design an Annual General Meeting that achieves the intended
      purpose and that supports the community's ongoing policy advice and
      development work.

      Whereas, the Board understands the import of the face-to-face
      interactions as provided for at ICANN's Public Meetings and looks
      forward to a return to those interactions as soon as feasible.

      Resolved (2020.06.11.01), the Board confirms that ICANN69 shall not
      proceed as an in-person meeting, and directs the ICANN President and
      CEO, or his designees, to take all steps necessary to cancel the
facilities
      and arrangements made for an in-person meeting in Hamburg, Germany.

      Resolved (2020.06.11.02), the Board directs the ICANNPresident and
      CEO, or his designees, to coordinate with the ICANN community on the
      best way forward for ICANN69 to meet the expected outcomes of an
ICANN Annual
      General Meeting, including the furthering of ICANN policy development
      and advice work, reporting on milestones and community-agreed priorities
      for the meeting. The ICANN President and CEO is also directed to
      continue internal operational planning in order to support the
delivery of
      the ICANN69 Annual General Meeting as appropriate to deliver on those
      expected outcomes.

      Resolved (2020.06.11.03), the Board thanks ICANN org and the
ICANN community
      for their attention to this important issue. The Board also thanks the
      hosts and venues planned for ICANN69 in Hamburg, Germany for their
      understanding of the need to cancel the in-person plans for ICANN69. We
      hope that there is a future time that we will be able to come back and
      visit your city to host an ICANNPublic Meeting.
      *Rationale for Resolutions 2020.06.11.01 - 2020.06.11.03*

      The Board takes this action today as a result of the COVID-19
      outbreak, considered a pandemic by the World Health
Organization. While the
      Board recognizes and upholds the value of face-to-face interactions at
      ICANN's Public Meetings, and the advancement of ICANNcommunity work
      that happens at these meetings, we cannot move forward with an in-person
      meeting at the cost of the health of attendees, ICANN org staff
      members, and the host country.

      At the time of the Board decision, the December 2019 COVID-19
      outbreak has reached almost all parts of the world, while work on
      therapeutics and vaccines is proceeding. Each day, there is
updated news on
      the spread of the virus and the worldwide response. Globally, a
high number
      of people either have been or continue to be under some form of
a "stay at
      home" or lock-down order, directed to avoid contact with others except to
      receive essential services such as medical care or to purchase supplies.
      Across ICANN org, all offices are closed (except for essential items)
      and personnel are working from home. Those with school-aged children are
      expected to care for and, in many cases, take on the education of their
      children. Many within the ICANN community are experiencing these same
      impacts. Many may also be dealing with infection amongst their family and
      friends. The pandemic continues to impact us all.

      After the Board's February 2020 decision canceling the in-person
      component of ICANN67 and directing ICANN org to proceed with a
      virtual meeting, a virtual ICANN67 was convened. Many valuable
lessons were
      learned from that experience, and ICANN org then proceeded to consult
      with ICANN's Community Leaders about how to use the lessons from
      ICANN67 to design future virtual meetings as the pandemic might
      necessitate, taking into consideration the purpose of each
Public Meeting.
      ICANN68, scheduled for 22-25 June 2020, will be the first test of an
      ICANNPublic Meeting fully planned and executed in a virtual format.

      Prior to taking this decision, the Board received briefings from
ICANN org,
      on areas including the impact of COVID-19, conversations with the
      ICANNcommunity, and operational planning for a distributed meeting.

      We thank the ICANN community for its commitment to concluding a
      successful ICANN67 and ICANN68 in virtual formats. The ICANN community
      has shown great leadership already in a global move towards virtual
      collaboration.

      The ICANN Board thanks the host committee as well as our community in
      the European Region who worked tirelessly to host this meeting
in Hamburg.
      We appreciate their understanding and look forward to returning to the
      European region as soon as we are able.

      This action is within ICANN's mission and the public interest, as it
      is the only path to assure that the work of the ICANNcommunity
      continues as planned. It is the proper decision on many levels, from not
      putting ICANN org staff at risk nor risking the need to divert the
      resources and attention of ICANN org to a response to a COVID-19
      outbreak amongst ICANN org or the community; to taking a responsible
      and proper measure to protect against contributing to the global
pandemic.
      Given the potential inequities in participants' access to international
      travel and visas across regions, this decision also ensures the broadest
      participation of attendees by virtual means without the potential
      distraction of uncertainties posed by hosting an in-person
meeting at this
      time.

      This decision has resource implications that are being quantified.
      However, the resources needed to support an ICANN69 Annual
General Meeting
      as can be appropriately designed are expected to be within or below the
      resources that have already been allocated for ICANN69 within ICANN's
      budget. This decision has no impact on the security, stability, or
      resiliency of the Internet's DNS.

      This is an organizational administrative decision that does not
      require public comment.
      2. AOB

      No resolutions taken.

Published on 11 June 2020


Sent from my iPhone

David A. Olive
Senior Vice President
Policy Development Support
Internet Corporation for Assigned Names and Numbers (ICANN)


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