[ALAC] Motion to amend the ALAC Rules of Procedure

Mon Oct 8 11:55:50 UTC 2018

Hello Alan,

Find below a few comments on the RoP and the mail guideline:

*Comments on RoP*
11.45 - One needs to be careful with automatically considering all members
present via email as it depends on the notice period provided.

11.10 - I think it needs to be clear whether all ALT meetings are open to
observers or just literately open

17.16 - Which of the "or" does the "whichever comes first" apply to? i
assume its the former, if yes then i think that may need rewording to
clearly state that.

17.2.1 - Am not sure why the added statement is necessary, has there been a
scenario where a candidate that had the majority wasn't declared winner?

17.2.4.2 - I think options should read "If the drop WILL result in...." I
the current text suggest that drop should happen anyway. Secondly i assume
you are asking we indicate which option is preferred, if yes i will prefer
option B

19.9.1 - Edits suggests that all RALO must agree that BCEC erred, was that
the intention? I think that may be very difficult to achieve especially in
a highly tense political setup.(am not saying we have that now, but the RoP
is to be future proof)

19.11.8 - I like the inclusion but i believe the interpretation of abstain
needs to be reviewed. That someone abstain should not imply a No as we
currently practice. It should simply mean the person does not care hence
should not be counted in the total valid votes but should be part of total
cast.

23.1/2 - Are you suggesting we put that phrase or just doing an
explanation? if the former i don't think its necessary. I think just 23.3
is sufficient.

24 - Similar comment as 23 hence 24.3 should be sufficient

*Comments on RoP - Email guide*
ALAC (bullet 6) - By ALT's recommendation, does it mean ALAC would consider
for approval or that ALT is recommending for implementation. I think it
should be decision of ALAC.

ALAC (bullet 8,9) - Am not sure who periodic affirmation mean, can you
clarify your intention? Is it just to check with the individual if they
still like to remain subscribed? if yes then i think there should be a
definite period for that.

ALAC-Internal (bullet 3) - I honestly feel the ALAC list is too large and i
don't think bullet point 3 should be included as i don't see the added
value. At best i think only the liasons should be included

ALAC-ExCom (bullet 3) - Same comment as internal

ALAC-Announce - Subscription method phrase changed to "see members" i think
it also needs to be clear if its staff subscrbed or not.

AFRI-DISCUSS (bullet 3) - Lets include individual members as well. Comment
applicable to other RALO lists

Line 34 - Is it referring to communication on the list or the information
of the mailman itself?

Regards

On Tue, Oct 2, 2018 at 5:46 PM Alan Greenberg <alan.greenberg at mcgill.ca>
wrote:

> As I am about to relinquish the honor of being the Chair of the ALAC, I
> would like to leave things in reasonable order. There are a number of
> overdue changes needed to the Rules of Procedure (RoP) and associated
> documents.
>
> To summarize, our overall rule set includes:
>
> *Rules of Procedure:* We have a backlog of correction, clarifications and
> changes to address issues that have arisen or to bring the RoP in line with
> current practices.
>
> *Adjunct Document 01: "Position Description for ALAC Members, Liaisons and
> Appointees"* I expect to be considered by the ARIWG in relation to Issue
> 16 (Metrics)
>
> *Adjunct Document 02: "Metrics and Remedial Actions for ALAC Members and
> Appointees"* was never written but to the extent it is needed, it should
> also be considered in relation to Issue 16.
>
> *Adjunct Document 03: "At-Large Board Member Selection Implementation" *should
> not need any immediate attention. The Selection process was referenced in
> the Review (Issue 6) but our proposal that was accepted by the Board
> disagreed with the Review Team and said that we will not address it in the
> Review Implementation. We may of course re-open that discussion at any
> point in the future if changes is needed.
>
> *Adjunct Document 04: "At-Large Structure Framework"* will no doubt be
> reviewed and likely changed as part of addressing Review Issue 2 (ALS and
> Individual Membership).
>
> *ALAC E-mail Guide:* There are a number of corrections and changes needed
> to being the document in line with current ALAC practice (and reduce
> routine work).
>
>
>
> Accordingly I am proposing a set of changes to the ALAC Rules of Procedure
> and the ALAC E-mail Guide. The RoP call for at least 21 calendar days
> notice and and this message will allow us to vote on the amendments at the
> Wrap-Up Session in Barcelona. There will also be time allocated for
> discussion in Barcelona, but hopefully any need for change can be brought
> up and resolved via e-mail prior to travel.
>
> I will do a very brief overview of the changes on the ALAC call later
> today, and we can have a dedicated call if people wish.
>
> Attached is the redline revision of the RoP as well as a Change Log
> explaining each of the changes.
>
> Also attached is the redline E-mail Guide. All of the changes are either
> clear corrections or changes to reflect current practice (such as including
> the any ALT Advisor in the ALT or ALAC lists, and including key working
> group chairs in the ALAC list).
>
> Alan
>
> _______________________________________________
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>
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> https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)

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Bringing another down does not take you up - think about your action!
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