[ALAC] Fwd: Motion to amend the ALAC Rules of Procedure

[Alan Greenberg]

Thanks Ricardo,

You may be right that 1.1 needs more than a few 
words inserted to have it make full sense. I will look at it.

Alan

At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:

>Good day Alan,
>Thanks so much for the revision.
>
>I have one comment for the Introduction, where a 
>phrase concerning the approval of the Individual 
>members seems to be missing (Being it an RALO 
>approval, an ALAC Approval, a Committee Approval 
>or what the RALO establishes in its own RoP).
>
>About the Email guide, attached is a screen 
>capture of the At Large email list (capture 
>email guide), there is a missing "a" on the "may 
>de-subscribe" line. It then its repeated in the 
>rest of the lists from there on.
>Also on the Email Guide, almost at the end, in 
>one of the corrections (capture email guide 2) 
>it should say ALAC-Internal, and not just ALAC.
>In the same guide, about all the RALO lists (and 
>also the At Large list), there is no direct 
>inclusion of the Individual members. I 
>understand that for EURALO (Not sure how the 
>other RALO works, and LACRALO is still deciding 
>how), it works like an ALS, where a 
>representative is named to vote on EURALO 
>instances, but I will also understand that in 
>any RALO if an individual is asking to be a 
>member, is not because he wants a "virtual" ALS, 
>but because he wants to interact directly. Yes, 
>I am aware anyone can auto subscribe, but it is 
>just another step in the recognition of the 
>individual users to include him in the list once approved.
>
>Best
>
>Ricardo Holmquist
>
>El mar., 2 oct. 2018 a las 18:46, Alan Greenberg 
>(<<mailto:alan.greenberg at mcgill.ca>alan.greenberg at mcgill.ca>) escribió:
>As I am about to relinquish the honor of being 
>the Chair of the ALAC, I would like to leave 
>things in reasonable order. There are a number 
>of overdue changes needed to the Rules of 
>Procedure (RoP) and associated documents.
>
>To summarize, our overall rule set includes:
>
>Rules of Procedure: We have a backlog of 
>correction, clarifications and changes to 
>address issues that have arisen or to bring the 
>RoP in line with current practices.
>
>Adjunct Document 01: "Position Description for 
>ALAC Members, Liaisons and Appointees" I expect 
>to be considered by the ARIWG in relation to Issue 16 (Metrics)
>
>Adjunct Document 02: "Metrics and Remedial 
>Actions for ALAC Members and Appointees" was 
>never written but to the extent it is needed, it 
>should also be considered in relation to Issue 16.
>
>Adjunct Document 03: "At-Large Board Member 
>Selection Implementation" should not need any 
>immediate attention. The Selection process was 
>referenced in the Review (Issue 6) but our 
>proposal that was accepted by the Board 
>disagreed with the Review Team and said that we 
>will not address it in the Review 
>Implementation. We may of course re-open that 
>discussion at any point in the future if changes is needed.
>
>Adjunct Document 04: "At-Large Structure 
>Framework" will no doubt be reviewed and likely 
>changed as part of addressing Review Issue 2 (ALS and Individual Membership).
>
>ALAC E-mail Guide: There are a number of 
>corrections and changes needed to being the 
>document in line with current ALAC practice (and reduce routine work).
>
>
>
>Accordingly I am proposing a set of changes to 
>the ALAC Rules of Procedure and the ALAC E-mail 
>Guide. The RoP call for at least 21 calendar 
>days notice and and this message will allow us 
>to vote on the amendments at the Wrap-Up Session 
>in Barcelona. There will also be time allocated 
>for discussion in Barcelona, but hopefully any 
>need for change can be brought up and resolved via e-mail prior to travel.
>
>I will do a very brief overview of the changes 
>on the ALAC call later today, and we can have a dedicated call if people wish.
>
>Attached is the redline revision of the RoP as 
>well as a Change Log explaining each of the changes.
>
>Also attached is the redline E-mail Guide. All 
>of the changes are either clear corrections or 
>changes to reflect current practice (such as 
>including the any ALT Advisor in the ALT or ALAC 
>lists, and including key working group chairs in the ALAC list).
>
>Alan
>
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