[ALAC] URGENT: EDPD - Proposed way forward

[Alan Greenberg]

As you all know, the GNSO is chartering an Expedited Policy 
Development Process (EPDP) to put policy in place to replace the 
Temporary Specification for gTLD Registration Data that the Board 
adopted. Since the temporary specification must be replaced by 25 May 
2019, the EPDP will have to proceed VERY quickly, with a draft policy 
published by ICANN 63 in Barcelona (about 3 months from now).

The GNSO is expected to adopt the EPDP Charter on 19 July and convene 
the EPD very soon after. That is 2 weeks from today.

At this point, it looks like each sub-group of the GNSO and other 
AC/SOs will each have three Members and three Alternates (the 
Alternates can "listen/read" but can only actively participate in the 
absence of a Member). The current details can be found at 
https://gnso.icann.org/sites/default/files/file/field-file-attach/proposed-epdp-membership-structure-temp-spec-27jun18-en.pdf. 
This is subject to change before the Charter is adopted, but at this 
point it is a major victory that they are discussing parity with the 
GNSO groups. If this comes to be, there are a few people to whom we 
will owe a huge debt of gratitude. Without doubt we will have SOME 
formal presence on the EPDP which was not a certainty just a few days ago.

Membership in the EPDP is expected to require up to 30 hours per 
week, starting immediately and at least for the first 4 months, and 
probably a lower but still significant commitment until mid-2018. The 
GNSO is also setting some very specific criteria for participation. 
Although the list may change, the current requirements are appended 
to this message.

You will recall that in Panama, we decided that the evaluation of 
possible candidates is sufficiently important that it should be done 
at the first level by the ALAC, but clearly we do not have a lot of 
time to do so. Moreover, we will have to ensure that the selected 
candidates balance skills, availability and an understanding of user issues.

The ALT discussed this at our meeting on Friday and are proposing the 
following path forward:

1. Very shortly, we will send out an request for Expressions of 
Interest with a very short window (48-72 hours). The EoI will be an 
online GoogleDocs Form and will ask for information on the candidates 
past involvement/knowledge with WHOIS issues, the ability and 
willingness to participate, and understanding of the EPDP 
participation criteria. Membership and participation will be on 
behalf of the ALAC and not representing personal views.

2. The ALAC will have access to the EoI and all Members are expected 
to review the EoIs and ranks them. This is review is CONFIDENTIAL and 
neither the contents of the EoIs nor the ALAC comments may be 
discussed/presented outside of this group. ALAC Members will have a 
very short time to review these EoI, likely 48 hours.

3. The ALAC Chair, in conjunction with the ALT will summarize the 
evaluations and make a final selection, ordered to allow for changes 
in the final charter, ensuring that the final selection meets the 
overall criteria and ensures a reasonable level of diversity and balance.

4. The ALAC Chair will transmit the final selection to the GNSO 
Council or GNSO Chair as appropriate, in sufficient time to meet the 
GNSO requested timeline.

5. At the time of the transmittal, the Chair will announce the number 
and demographics of the applicants.

6. Once the proposed ALAC Members and Alternates are selected, we 
will need to convene a meeting of them prior to the EPDP's first 
meeting to ensure that everyone has the same understanding of what we 
will be doing.

Barring issues that elongate this process, the proposed timeline is:
- EoI issued Monday, 09 July;
- ALAC evaluation of responses begins Thursday, 12 July;
- ALT synthesis of evaluation and final selection Saturday, 14 July - 
Monday, 16 July;
- Announcement and scheduling of EPDP prospective Members/Alternates 
Tuesday, 17 July.

This process will be the subject of a short ALAC Consensus Call most 
likely starting Friday (tomorrow for me). The Consensus call will 
overlap with the EoI submission process.

Alan

========================

EPDP Charter Membership Criteria
    * Have sufficient and appropriate motivation, availability and 
expertise to participate in the substance of the work of the EPDP 
Team. Appropriate experience could, for example, include experience 
with the previous RDS/WHOIS policy development processes, task 
forces, or implementation review teams, or participation in EWG efforts;
    * Commit to abide by the EPDP Team Commitment Statement, and to 
accept the consequences of non-compliance as may be determined by the 
EPDP leadership or appointing group;
    * Commit to build consensus on issues within the scope of this EPDP;
    * Commit to actively participate in the activities of the EPDP on 
an on-going and long-term basis, for a period of no less than 
one-year, with the highest intensity expected in the first six to 
eight months;
    * Solicit and communicate (where appropriate) the views and 
concerns of individuals in the group that appoints them;
    * Commit to abide to the charter when participating in the EPDP Team;
    * Understand the needs of the Internet communities that ICANN 
serves (standards, domains and numbers);
    * Commit to attend any provided introductory training courses, 
e.g., privacy, trademarks, registrar operations, DNS, etc.
    * Understand the broader ecosystem (the Internet Community) in 
which ICANN operates and the needs of those working on other aspects 
of the Internet industry.
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