[ALAC] Board Resolutions from 15 September 2016

[Rinalia Abdul Rahim]

Dear ALAC,

The Board had a special meeting on 17 September 2016 and made a decision
that tasked the CEO to undertake an independent review of staff
interaction with the Community Priority Evaluation (CPE) provider -
the Economist Intelligence Unit - in the CPE process.  I have pasted the
full resolution below.

Best regards,

Rinalia


17 September Board Meeting:  https://www.icann.org/resources/board-material/
resolutions-2016-09-17-en

Approved Board Resolutions | Special Meeting of the ICANN Board

17 Sep 2016

   1. *Main Agenda:
   <https://www.icann.org/resources/board-material/resolutions-2016-09-17-en#1>*
      1. *President and CEO Review of New gTLD Community Priority
      Evaluation Report Procedures
      <https://www.icann.org/resources/board-material/resolutions-2016-09-17-en#1.a>*
         - *Rationale for Resolution 2016.09.17.01
         <https://www.icann.org/resources/board-material/resolutions-2016-09-17-en#1.a.rationale>*



   1. Main Agenda:
      1. President and CEO Review of New gTLDCommunity Priority Evaluation
      Report Procedures

      Whereas, the Board has discussed various aspects of the Community
      Priority Evaluation (CPE) process, including some issues that were
      identified in the Final Declaration from the Independent Review Process
      (IRP) proceeding initiated by Dot Registry LLC.

      Whereas, the Board would like to have some additional information
      related to how ICANN staff members interact with the CPE provider,
      and in particular with respect to the CPE provider's CPE reports.

      Resolved (2016.09.17.01), the Board hereby directs the President and
      CEO, or his designee(s), to undertake an independent review of
the process
      by which ICANN staff interacted with the CPE provider, both generally
      and specifically with respect to the CPE reports issued by the
CPE Provider.
      *Rationale for Resolution 2016.09.17.01*

      Community Priority Evaluation (CPE) is a method to resolve string
      contention for New gTLDapplications. It occurs if a community
      application is both in contention and elects to pursue CPE. The
evaluation
      is an independent analysis conducted by a panel from the Economist
      Intelligence Unit (EIU). As part of its process, the CPE provider reviews
      and scores a community applicant that has elected CPE against
the following
      four criteria: Community Establishment; Nexus between Proposed String and
      Community; Registration Policies, and Community Endorsement. An
application
      must score at least 14 points to prevail in a community priority
evaluation.

      At various points in the implementation of the New gTLDProgram, the
      Board (and the Board New gTLD Program Committee) have discussed
      various aspects of CPE. Recently, the Board has discussed some
issues with
      the CPE process, including certain issues that were identified
in the Final
      Declaration from the Independent Review Process (IRP) proceeding
initiated
      by Dot Registry LLC. The Board is taking action at this time to
direct the
      President and CEO, or his designee(s), to undertake a review of
the process
      by which ICANN staff interacts with the CPE provider in issuing its
      CPE reports.

      The review should include an overall evaluation of staff's
      interaction with the CPE provider, as well as any interaction staff may
      have with respect to the CPE provider preparing its CPE reports. The
      Board's action to initiate this review is intended to have a positive
      impact on the community as it will help to provide greater transparency
      into the CPE evaluation process. Additionally, by undertaking additional
      due diligence in the administration of the CPE process, the Board intends
      this review to help gather additional facts and information that may be
      helpful in addressing uncertainty about staff interaction with the CPE
      provider.

      As part of its deliberations, the Board reviewed various materials,
      including, but not limited to, the following materials and documents:
      - New gTLD Applicant Guidebook
         <https://newgtlds.icann.org/en/applicants/agb/guidebook-full-04jun12-en.pdf>
[PDF,
         5.9 MB]
         - Final Community Priority Evaluation Guidelines
         <https://newgtlds.icann.org/en/applicants/cpe/guidelines-16aug13-en.pdf>[PDF,
         803 KB]
         - Community Priority Evaluation (CPE) Panel Process Document
         <https://newgtlds.icann.org/en/applicants/cpe/panel-process-07aug14-en.pdf>
[PDF,
         314 KB]
         - Dot Registry v. ICANNIndependent Review Process Final Declaration
         <https://www.icann.org/resources/pages/dot-registry-v-icann-2014-09-25-en>

      There may be some minor fiscal impact depending on the method of
      review that the President and CEO chooses to undertake, but none
that would
      be outside of the current budget for administering the New gTLD
      Program.

      Initiating a review of the process by which ICANN staff interacts
      with the CPE provider is not anticipated to have any impact on the
      security, stability or resiliency of the DNS.

      This is an Organizational Administrative Function that does not
      require public comment.

Published on 20 September 2016
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