[ALAC] Fwd: Re: ALAC proposal on multi-year planning for face-to-face meetings

Carlton Samuels carlton.samuels at gmail.com
Wed Jun 15 03:02:38 UTC 2016

Congrats to all.

Per OCL's observations, couldn't have said it better!


On Tue, Jun 14, 2016, 2:55 AM Olivier MJ Crepin-Leblond <ocl at gih.com> wrote:

> Hello everyone,
> I am obviously thrilled about these news. This is due to a lot of people
> working on this, planting seeds at various levels, adding their input to
> the document and speaking to individual Board members and other community
> leaders. Alan and I, as ALAC Chair, might have been the drivers of the
> initiative, but the vehicle moved forward thanks to your collective push,
> including our past and current selected Board members. So THANK YOU
> everyone.
> But you know, only part of the deal has gone through so far: the funding.
> Now comes the hard work of actually making good use of this ability to meet
> more regularly both at RALO and At-Large level, in order to increase the
> end user voice in ICANN. We need to organise ourselves at all levels. We
> need to mobilise. We need to search for the input of end users and in this
> search, we need to inform them about what is happening at ICANN. We need to
> act responsibly, collectively, helping each other out, collaborating
> between RALOs, with RIRs, with other organisations. We need to use every
> CROPP trip to reach out as hard as we can to expand our footprint. We need
> to put to bed the tensions about how we call ourselves, whether we are
> civil society or not, whether we can work with NCSG & NCUC or not, and also
> agree to willingly and amicably share ALAC seats geographically around the
> world *so that no region or sub-region of the world is left out*.
> Failing to do any of the above will just waste our time into parochial
> internal fights and waste not only ICANN's money, the money which end users
> have spent when they have purchased a domain name, but also discredit the
> At-Large community at ICANN. We would *fail* miserably at our task.
> The ICANN Board has placed its trust in our Community to do the right
> thing. Let's not disappoint them. Let's not disappoint Internet end users.
> We are *not* going to use this rotation of General Assemblies and Summits
> as a calendar of all-paid holidays in exotic locations. Quite the contrary,
> we will use it for the public good and we will *denounce* whoever does
> otherwise in our community. It is a matter of trust and accountability.
> Let's make end users proud of the ICANN multi-stakeholder model.
> Olivier
> (writing in a personal capacity)
> On 14/06/2016 05:24, Alan Greenberg wrote:
> Rinalia beat me to it, but here is the note I received from Xavier along
> with my reply.
> This is indeed a landmark decision. My thanks to Olivier who spearheaded
> this initiative, and to all others who contributed to its success.
> Alan
> ======================
> Thanks so much Xavier. I have been at a meeting in Africa and did not see
> the announcement.
> We certainly hoped that our proposal would be accepted, but this is faster
> and better than we dared hope.
> I am the rest of the ALAC and At-Large do appreciate what you, your staff,
> and the Board Finance Committee have done.
> Warm regards, Alan
> From: "Xavier J. Calvez" <xavier.calvez at icann.org>
> <xavier.calvez at icann.org>
> To: Alan Greenberg <alan.greenberg at mcgill.ca> <alan.greenberg at mcgill.ca>,
> Cherine Chalaby
>         <cherine.chalaby at icann.org> <cherine.chalaby at icann.org>, Asha
> Hemrajani <asha.hemrajani at icann.org> <asha.hemrajani at icann.org>
> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim at gmail.com>
> <rinalia.abdulrahim at gmail.com>, "Board
>  Operations" <board-operations at icann.org> <board-operations at icann.org>
> Subject: Re: ALAC proposal on multi-year planning for face-to-face
> meetings
> Date: Mon, 13 Jun 2016 22:56:30 +0000
> Dear Alan,
> I am following up on the email below and attached proposal.
> As Cherine and I had indicated, we have addressed this request in the
> public comment responses, which were published on 6 June (see link below,
> page 116/119). In case, you would not have had an opportunity to review
> this document, you will find below the text of the response. Hopefully,
> this conveys adequately that the ALAC request is welcome and approved.
> I want to ensure it is clear that the Goal 1.3 of the 5-year Operating
> Plan has been adjusted to reflect this proposal, with a mention of the At
> Large meetings as relevant in each remaining years of the 5-year plan.
> If you have any questions, please let Cherine or I know.
> Link:
> https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-five-year-06jun16-en.pdf
> Response
> Value in Face-to-Face Meetings
> ICANN recognizes the fundamental importance of the representation of users
> in ICANN’s multistakeholder model, and of the participation of such
> representatives in its activities. ICANN also recognizes that the existing
> structures of the At-Large organization depend for their effectiveness on
> face-to-face meetings, and that the past experience of the value resulting
> from such face-to-face meetings has received broad consensus from the
> community.
> ICANN Agrees with the At-Large Request
> ICANN welcomes the request from At-Large for a multiyear schedule of
> General Assemblies and Summits. It is consistent with the organization’s
> efforts to plan more and better in both short and long terms.
> It allows the existing meetings and costs to be put in the longer term
> perspective of a five-year cycle. This will improve the predictability of
> activities and costs for the ICANN organization and allow better planning
> and increased efficiency in the organization of such meetings. It also
> makes explicit the commitment of the At-Large organization to the suggested
> structure of meetings included in the proposal.
> The Way Forward
> ICANN plans to integrate the At-Large multiyear schedule of General
> Assemblies and Summits, and similar requests from other parts of the
> community, into ICANN’s Five-Year Operating Plan. This means At-Large
> will not have to make new requests every year for the inclusion in the
> Fiscal Year Operating Plan and Budget.
> Future Considerations
> The Fiscal Year Operating Plan and Budget are subject to community and
> Board approval each year. Because of the longer term planning arising from
> this process, both the ICANN and At-Large organizations will need to be
> flexible and adjust the scheduling of General Assemblies and Summit
> meetings to take account of circumstances as they arise. “
> We also recommended that At-Large provides periodic updates of the
> five-year cycle of meetings. These should happen at least once a year and
> at least two months before the scheduled date of publication of the draft
> annual operating plan and budget for public comment.
> Changes to be made in final FY17 planning documents
> Integrate the proposed multiyear planning proposal into the FY17 Operating
> Plan and Budget
> Thank you.
> Best,
> Xavier
> Xavier Calvez
> 12025 Waterfront Drive, Suite 300
> Los Angeles, CA 90094
> Office  : +1 (310) 301 5838
> Mobile  : +1 (805) 312 0052
> Fax             : +1 (310) 957-2348
> -----Original Message-----
> From: Alan Greenberg <alan.greenberg at mcgill.ca> <alan.greenberg at mcgill.ca>
> Date: Sunday, May 1, 2016 at 9:40 AM
> To: Cherine Chalaby <cherine.chalaby at icann.org>
> <cherine.chalaby at icann.org>, Asha Hemrajani <asha.hemrajani at icann.org>
> <asha.hemrajani at icann.org>, Xavier Calvez <xavier.calvez at icann.org>
> <xavier.calvez at icann.org>
> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim at gmail.com>
> <rinalia.abdulrahim at gmail.com>
> Subject: ALAC proposal on multi-year planning for face-to-face meetings
> >Dear Cherine, Asha and Xavier,
> >
> >As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning
> >of At-Large Face-to-Face Meetings has been submitted to the Public
> >Comment on the Y17 plan and budget. I am attaching a copy here for
> >your convenience. I am of course available to answer any questions
> >you may have.
> >
> >If you have any idea of the time-line for addressing the proposal, I
> >would appreciate if you could share it. If it is aspirational and not
> >something you would like to see published, I will only share with my
> >trusted leadership team. You will note that the proposal implies but
> >does not explicitly say that this should be rolled into the FY17 plan
> >and budget, so we have tried to give you flexibility as to how things
> play out.
> >
> >Warm regards, Alan
> _______________________________________________
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> --
> Olivier MJ Crépin-Leblond, PhDhttp://www.gih.com/ocl.html
> _______________________________________________
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