[ALAC] Fwd: Re: ALAC proposal on multi-year planning for face-to-face meetings

Wolf Ludwig wolf.ludwig at comunica-ch.net
Tue Jun 14 15:13:32 UTC 2016

Very well said and written, Olivier!

Best, Wolf

Olivier MJ Crepin-Leblond wrote Tue, 14 Jun 2016 09:53:
>Hello everyone,
>I am obviously thrilled about these news. This is due to a lot of people
>working on this, planting seeds at various levels, adding their input to
>the document and speaking to individual Board members and other
>community leaders. Alan and I, as ALAC Chair, might have been the
>drivers of the initiative, but the vehicle moved forward thanks to your
>collective push, including our past and current selected Board members.
>So THANK YOU everyone.
>But you know, only part of the deal has gone through so far: the
>funding. Now comes the hard work of actually making good use of this
>ability to meet more regularly both at RALO and At-Large level, in order
>to increase the end user voice in ICANN. We need to organise ourselves
>at all levels. We need to mobilise. We need to search for the input of
>end users and in this search, we need to inform them about what is
>happening at ICANN. We need to act responsibly, collectively, helping
>each other out, collaborating between RALOs, with RIRs, with other
>organisations. We need to use every CROPP trip to reach out as hard as
>we can to expand our footprint. We need to put to bed the tensions about
>how we call ourselves, whether we are civil society or not, whether we
>can work with NCSG & NCUC or not, and also agree to willingly and
>amicably share ALAC seats geographically around the world *so that no
>region or sub-region of the world is left out*.
>Failing to do any of the above will just waste our time into parochial
>internal fights and waste not only ICANN's money, the money which end
>users have spent when they have purchased a domain name, but also
>discredit the At-Large community at ICANN. We would *fail* miserably at
>our task.
>The ICANN Board has placed its trust in our Community to do the right
>thing. Let's not disappoint them. Let's not disappoint Internet end
>users. We are *not* going to use this rotation of General Assemblies and
>Summits as a calendar of all-paid holidays in exotic locations. Quite
>the contrary, we will use it for the public good and we will *denounce*
>whoever does otherwise in our community. It is a matter of trust and
>accountability. Let's make end users proud of the ICANN
>multi-stakeholder model.
>(writing in a personal capacity)
>On 14/06/2016 05:24, Alan Greenberg wrote:
>> Rinalia beat me to it, but here is the note I received from Xavier
>> along with my reply.
>> This is indeed a landmark decision. My thanks to Olivier who
>> spearheaded this initiative, and to all others who contributed to its
>> success.
>> Alan
>> ======================
>>> Thanks so much Xavier. I have been at a meeting in Africa and did not
>>> see the announcement.
>>> We certainly hoped that our proposal would be accepted, but this is
>>> faster and better than we dared hope.
>>> I am the rest of the ALAC and At-Large do appreciate what you, your
>>> staff, and the Board Finance Committee have done.
>>> Warm regards, Alan
>>>> From: "Xavier J. Calvez" <xavier.calvez at icann.org>
>>>> To: Alan Greenberg <alan.greenberg at mcgill.ca>, Cherine Chalaby
>>>>         <cherine.chalaby at icann.org>, Asha Hemrajani
>>>> <asha.hemrajani at icann.org>
>>>> CC: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim at gmail.com>,
>>>> "Board
>>>>  Operations" <board-operations at icann.org>
>>>> Subject: Re: ALAC proposal on multi-year planning for face-to-face
>>>> meetings
>>>> Date: Mon, 13 Jun 2016 22:56:30 +0000
>>>> Dear Alan,
>>>> I am following up on the email below and attached proposal.
>>>> As Cherine and I had indicated, we have addressed this request in
>>>> the public comment responses, which were published on 6 June (see
>>>> link below, page 116/119). In case, you would not have had an
>>>> opportunity to review this document, you will find below the text of
>>>> the response. Hopefully, this conveys adequately that the ALAC
>>>> request is welcome and approved.
>>>> I want to ensure it is clear that the Goal 1.3 of the 5-year
>>>> Operating Plan has been adjusted to reflect this proposal, with a
>>>> mention of the At Large meetings as relevant in each remaining years
>>>> of the 5-year plan.
>>>> If you have any questions, please let Cherine or I know.
>>>> Link:
>>>> https://www.icann.org/en/system/files/files/report-comments-op-budget-fy17-five-year-06jun16-en.pdf
>>>> Response
>>>> Value in Face-to-Face Meetings
>>>> ICANN recognizes the fundamental importance of the representation of
>>>> users in ICANN’s multistakeholder model, and of the participation
>>>> of such representatives in its activities. ICANN also recognizes
>>>> that the existing structures of the At-Large organization depend for
>>>> their effectiveness on face-to-face meetings, and that the past
>>>> experience of the value resulting from such face-to-face meetings
>>>> has received broad consensus from the community.
>>>> ICANN Agrees with the At-Large Request
>>>> ICANN welcomes the request from At-Large for a multiyear schedule of
>>>> General Assemblies and Summits. It is consistent with the
>>>> organization’s efforts to plan more and better in both short and
>>>> long terms.
>>>> It allows the existing meetings and costs to be put in the longer
>>>> term perspective of a five-year cycle. This will improve the
>>>> predictability of activities and costs for the ICANN organization
>>>> and allow better planning and increased efficiency in the
>>>> organization of such meetings. It also makes explicit the commitment
>>>> of the At-Large organization to the suggested structure of meetings
>>>> included in the proposal.
>>>> The Way Forward
>>>> ICANN plans to integrate the At-Large multiyear schedule of General
>>>> Assemblies and Summits, and similar requests from other parts of the
>>>> community, into ICANN’s Five-Year Operating Plan. This means
>>>> At-Large will not have to make new requests every year for the
>>>> inclusion in the Fiscal Year Operating Plan and Budget.
>>>> Future Considerations
>>>> The Fiscal Year Operating Plan and Budget are subject to community
>>>> and Board approval each year. Because of the longer term planning
>>>> arising from this process, both the ICANN and At-Large organizations
>>>> will need to be flexible and adjust the scheduling of General
>>>> Assemblies and Summit meetings to take account of circumstances as
>>>> they arise. “
>>>> We also recommended that At-Large provides periodic updates of the
>>>> five-year cycle of meetings. These should happen at least once a
>>>> year and at least two months before the scheduled date of
>>>> publication of the draft annual operating plan and budget for public
>>>> comment.
>>>> Changes to be made in final FY17 planning documents
>>>> Integrate the proposed multiyear planning proposal into the FY17
>>>> Operating Plan and Budget
>>>> Thank you.
>>>> Best,
>>>> Xavier
>>>> Xavier Calvez
>>>> ICANN
>>>> CFO
>>>> 12025 Waterfront Drive, Suite 300
>>>> Los Angeles, CA 90094
>>>> Office  : +1 (310) 301 5838
>>>> Mobile  : +1 (805) 312 0052
>>>> Fax             : +1 (310) 957-2348
>>>> -----Original Message-----
>>>> From: Alan Greenberg <alan.greenberg at mcgill.ca>
>>>> Date: Sunday, May 1, 2016 at 9:40 AM
>>>> To: Cherine Chalaby <cherine.chalaby at icann.org>, Asha Hemrajani
>>>> <asha.hemrajani at icann.org>, Xavier Calvez <xavier.calvez at icann.org>
>>>> Cc: "Rinalia Abdul Rahim (GMAIL)" <rinalia.abdulrahim at gmail.com>
>>>> Subject: ALAC proposal on multi-year planning for face-to-face meetings
>>>> >Dear Cherine, Asha and Xavier,
>>>> >
>>>> >As discussed in Marrakech, the ALAC Proposal for Multi-Year Planning
>>>> >of At-Large Face-to-Face Meetings has been submitted to the Public
>>>> >Comment on the Y17 plan and budget. I am attaching a copy here for
>>>> >your convenience. I am of course available to answer any questions
>>>> >you may have.
>>>> >
>>>> >If you have any idea of the time-line for addressing the proposal, I
>>>> >would appreciate if you could share it. If it is aspirational and not
>>>> >something you would like to see published, I will only share with my
>>>> >trusted leadership team. You will note that the proposal implies but
>>>> >does not explicitly say that this should be rolled into the FY17 plan
>>>> >and budget, so we have tried to give you flexibility as to how
>>>> things play out.
>>>> >
>>>> >Warm regards, Alan
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>Olivier MJ Crépin-Leblond, PhD

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