[ALAC] ICANN meeting on Fridays

[Salanieta T. Tamanikaiwaimaro]

Dear Olivier,

I am against the idea of merely providing written reports and shortening it
so. I will explain why. Board members are paid to do the work and should
not be seen to be shirking nor trying to cut a day, on the other hand the
ALAC are all committed volunteers who do work without receipt of payment.

The Thursday Board meeting is merely "show" or keeping up with appearances
for an open and transparent environment. Secondly, even from Thursday
meeting dynamics, there is no exclusive ALAC time of interface with the
Board.

The convergence of Board members face to face with all stakeholders is
something which we should optimise and maximise in terms of Board meetings
or ALAC reports to Board meetings. The real behind the scenes Board
meetings happens on Friday. Rather than asking why it is poorly attended,
one would think that it should really happen on Saturday or Sunday when
everyone is still there. Either way, ALAC Excom should at least be present
in the Board Meetings when ALAC chair presents the Report.

Whilst, the ALAC Chair may be submitting monthly written reports to the
Board, it is not the same dynamics as being in the room together. The
Board, in my view should exercise leadership and be creative in how it
rearranges its program to ensure that attendance is strengthened rather
than wiping it out altogether.

Kind Regards,


On Tue, Mar 27, 2012 at 2:42 AM, Olivier MJ Crepin-Leblond <ocl at gih.com>wrote:

> Dear Folks,
>
> there is currently some discussion amongst the Board and SO/ACs, about
> the Friday session at ICANN meetings.
> The sessions starts at 8:00 with Board Committee Report, then continuing
> with SO/AC Chair Reports and then the ICANN Board Meeting.
> Traditionally, this has been poorly attended and rather boring to sit
> through.
>
> There is discussion whether this could be replaced with written reports
> to be filed on the ICANN Web Site, thus shortening the ICANN week by one
> day. Any note of thanks would take place in the Thursday afternoon
> Public Forum & Wrap up.
>
> The response I have provided so far, is that whilst I am not against
> having our ALAC report published instead of spoken -- for those of you
> who have attended, I have kept my spoken report to less than 3 minutes
> but for some, the reporting is really tedious and long --, I am
> concerned that this would shorten an already packed week. In particular,
> the ALAC Executive Committee meets on Friday afternoon and this is the
> time when we have access to the CEO, COO, CFO etc. This is the time when
> we can really interchange with Senior ICANN staff. I am therefore
> concerned that ICANN not having a morning session on Fridays would mean
> our afternoon session would be scrapped too.
>
> Also, in San José, we also used the Friday morning for LACRALO capacity
> building, so this day was needed.
>
> I'd be interested in your point of view, so that I can relay it to the
> Board members who have asked me my point of view.
>
> Kind regards,
>
> Olivier MJ Crépin-Leblond
> ALAC Chair
>
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>



-- 
Salanieta Tamanikaiwaimaro aka Sala

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