[NA-Discuss] Travel Updates

Garth Bruen gbruen at knujon.com
Thu Feb 21 21:52:45 UTC 2013



Constituency Travel provided some detailed responses to various questions and closed several open items. I have posted there updated answers within the Travel Sub-Report: https://community.icann.org/display/NARALO/NARALO+Chair+Reports+on+Travel+Assistance+2013


It is my understanding at this point everyone who is receiving sponsored travel is on track at least with what they need from Constituency Travel(except for Glenn), if I am wrong please let me know.


Thanks for everyone’s input.





From: Alan Greenberg [mailto:alan.greenberg at mcgill.ca] 
Sent: Monday, February 18, 2013 4:43 PM
To: Garth Bruen; 'Evan Leibovitch'
Cc: 'NARALO Discussion List'
Subject: RE: [NA-Discuss] Travel Issues Sub-Report and China Visa


I received a reminder from Joseph last Wednesday asking that anyone with questions (or presumably problems) contact him. 

I hope that others received it as well, and suggest that if you are still having issues, contact him immediately.


At 18/02/2013 04:02 PM, Garth Bruen wrote:

Thanks for sharing the info.
I note that form only seems to serve a handful of cities, mostly in western Europe and Canada, with a few Asia-Pacific locations. 
We have to remember that at each meeting there is likely someone receiving travel support for the first time, no one knows what to expect. I can attest there is a steep learning curve and you have to keep asking questions as you don’t always get an answer or the right answer. 
I know there are folks in the group who do not have CNNIC invitation letters yet and some who do not have hotel documentation yet.
Please keep me updated as to your situations.
From: evanleibovitch at gmail.com [ mailto:evanleibovitch at gmail.com <mailto:evanleibovitch at gmail.com> ] On Behalf Of Evan Leibovitch
Sent: Monday, February 18, 2013 2:48 PM
To: Garth Bruen
Cc: NARALO Discussion List; Alan Greenberg
Subject: Re: [NA-Discuss] Travel Issues Sub-Report and China Visa

I received the same instructions as Alan. 

I submitted my application to the Chinese consulate in Toronto in person; for "major family members". I just put my wife. 

There is an online visa application form that does an excellent sanity check:

https://www.visaforchina.org/web/applicationdata/ApplicationApply_agreement.action?request_locale=en_US <https://www.visaforchina.org/web/applicationdata/ApplicationApply_agreement.action?request_locale=en_US&visacenterCode=YTO1> &visacenterCode=YTO1 

At the visa centre they kept the CNNIC invitation (a printed PDF version was acceptable) but gave me back the ICANN one; that seemed useless. I don't recall if they looked at the hotel booking or flight itinerary but they didn't keep that either. 

Anyone with further immediate issues might get faster answers from Alan or me than from CT.

(Truth be told, any issues should have been addressed some time ago. This hasn't exactly taken anyone by surprise. Anyone who receives travel subsidy from ICANN still has a responsibility to ensure their own travel affairs are in order; staff can't be expected to understand - let alone anticipate - everyone's individual circumstances. ) 
On 2013-02-18 1:29 PM, "Garth Bruen" <gbruen at knujon.com> wrote:
Thanks Alan,

I did not receive the instructions, and apparently those who forwarded other
questions didn't get it either.

I think the appropriate response would have been to resend those
instructions or confirm that we had them.


-----Original Message-----
From: Alan Greenberg [ mailto:alan.greenberg at mcgill.ca <mailto:alan.greenberg at mcgill.ca> ]
Sent: Monday, February 18, 2013 12:25 PM
To: Garth Bruen; na-discuss at atlarge-lists.icann.org
Subject: Re: [NA-Discuss] Travel Issues Sub-Report and China Visa

At 18/02/2013 11:01 AM, Garth Bruen wrote:
>Hello all,
>As we get China visa deadlines I have been relaying a number of
>questions to constituency travel. The NARALO Chair sub-report on Travel
>Issues has been moved and updated:
> https://community.icann.org/display/NARALO/NARALO+Chair+Reports+on+Trav <https://community.icann.org/display/NARALO/NARALO+Chair+Reports+on+Trav>  
>If you have additional concerns please forward them to me and I will
>bundle them with the other questions and share the responses with the
>In general it appears that the deadline for submitting your visa
>application is THIS WEEK in order to comply with ICANN's timeline.
>However, there are still some unanswered questions concerned the
>details of the visa application itself which I am trying to clarify
>with CT. Unfortunately, the answer to two questions from a NARALO
>member were met with "Please see the CT Application Form guide in the
>email" - the answers were not in there which is why they were asked in the
first place.
>Most importantly, the application "package" requires hotel
>confirmation. If you are like me, you do not in fact have a hotel
>confirmation in your itinerary, only hotel information. Will this be
>enough? Has anyone received more specific confirmation?

I received a hotel confirmation on ICANN letterhead on Jan 17th, along with
a very detailed description of how to complete the visa application (copy
attached here). I think that this is the guide referred to in red on your
wiki page.

The only thing that was not crystal clear to me was what to fill in
3.6 on Major Family Members. I thought that it was only for family
travelling with you, but they want just what they are asking for.
Specifically, if earlier say you are married, you should include your spouse


>With the narrow timeframe for obtaining the visa, paired with the
>amount of detail required, there seems to be a number of things which can
go wrong.
>Garth Bruen
>gbruen at knujon.com
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