[NA-Discuss] Who's Joining Up for the ALS Fair and Poster Session?

[Dharma Dailey]

Dear ALS's,

The poster session Sunday night is going to be an informal "speed  
geek" / poster session event which gives you  the chance to informally  
interact with the rest of At-Large. As Wolf Ludwig describes it:  "The  
Fair and Poster Session is the only opportunity when/where all the  
ALSes attending the Summit get the chance to present themselves with  
own material, the day-to-day work of the organisation they represent,  
focus and goals of this work, regional, political and cultural context  
etc. – for the common cause of the Internet users. It’s a unique  
chance right at the Opening of the Summit for informal get-togethers,  
get-to-know-each-other, exchange of views and experiences, making  
contacts and for networking etc. This session can be crucial for the  
group dynamics among attending ALSes and for the whole subsequent  
Summit sessions."    For those of you who haven't participated in such  
an event, it's low pressure and interactions tend to be short.  There  
is a chance you might even have fun and get some unexpected  
conversations going with like minds.

So who's stepping up to participate?  Will you strut your stuff at the  
fair?

Cheers,

Dharma Dailey

....................

Description of the Fair from the Summit program:

ALS Faire and Poster Exhibition Opening
Location TBC, 18:30 – 20:30 Sunday

One of the highlights of the Summit is the opportunity for each ALS to  
exhibit their activities through the submission of posters, written  
material, audio and audiovisual works and online materials to the  
Faire and Poster Exhibition that will be on permanent display  
throughout the ICANN meeting for all meeting attendees to see. The  
opening event will give each ALS an opportunity to speak with others  
about the examples of their activities on display, and to look at what  
other ALSes have provided and speak one-on-one about their work in an  
informal, interactive atmosphere.

The opening will feature hosted beer, wine, and soft drinks as well as  
hors d’oeuvres.

The attendees from the ICANN Fellowship Programme will be joining the  
Summit delegates at this event, giving ALSes a chance to meet and  
speak to this group of attendees, who are all new to the ICANN  
community.

.....................

Wolf Ludwig's amended and accepted proposal for the Fair:

Name of Segment: Fair and Poster Session

Tentative Time:  19:30 - 21:30

Role:  Organisers: Wolf Ludwig (wolf.ludwig at comunica-ch.net) and        
Dharma Dailey (dharma at ethoswireless.com)

Format: As the name indicates, this is a Fair and Poster Session where  
all the ALSes attending the Summit have the opportunity to present  
themselves with flyers, brochures, booklets, posters (or whatsoever  
hand-outs) in an inter-active way. The room/location should be spacey  
enough to accommodate at least 100 up to 150 people. There should be  
enough tables in the room – arranged in a U-style – that all ALSes can  
display the material they brought along on it (I would count with the  
display space of a Bistro style table (50 cm2/each) and pin-boards for  
the posters behind the tables. Chairs are (according to me) not needed  
because people should/will walk around to see what ALSes from  
different RALOs and parts of the world are presenting, chatting,  
walking on ...

Language Requirements: As there is only a short welcome and  
introduction (5 to 10 min. max.) to the session foreseen, simultaneous  
interpretation in English, Spanish, and French can only be provided  
for this. Afterwards communication among participants will be informal  
and F2F and people have to help themselves according to their language  
capacities or ask friends for translation services.

Brief Description: The Fair and Poster Session is the only opportunity  
when/where all the ALSes attending the Summit get the chance to  
present themselves with own material, the day-to-day work of the  
organisation they represent, focus and goals of this work, regional,  
political and cultural context etc. – for the common cause of the  
Internet users. It’s a unique chance right at the Opening of the  
Summit for informal get-togethers, get-to-know-each-other, exchange of  
views and experiences, making contacts and for networking etc. This  
session can be crucial for the group dynamics among attending ALSes  
and for the whole subsequent Summit sessions.

At the end of this evening, participants will have a much better and  
broader understanding about type, focus, concerns, particularities and  
variety of ALSes in different parts of the ALAC world. It will be an  
important element in the community building and may facilitate  
discussions, debates and consensus-finding at ICANN’s first user Summit.

Therefore, the format and conduct must be as informal and inter-active  
as possible.

Participants: ALL attending ALS reps from all RALOs, ALAC-members and  
other interested ICANN participants.

Materials: What ALS reps bring along with them for this Fair and  
Poster Session (flyers, brochures, booklets, posters). It will be in  
the respective working language of ALSes (no translation needed). The  
only question is what further technical equipment is needed for  
display or demonstration of ALS materials (see below).

Audio Visual:  The following audio visual equipment will be provided  
in each room:

Microphones, both wired and wireless (for the Welcome and Introduction  
only and may be for the closure of the session).

Power to use for laptops

LCD projector package (screen, projector and table)

Headphones for Interpretation in English, Spanish and French (for the  
opening part)

There should be a special announcement on all RALO lists highlighting  
this event/Segment: Fair and Poster Session and asking all attending  
ALSes to bring info-material with them. In this circular mailing we  
can ask what type of special technical equipment is needed for their  
presentations at this session (besides the standard ones provided  
already).

Wolf Ludwig, EURALO