[NA-Discuss] Summary Minutes NARALO Teleconference 09 June

Nick Ashton-Hart Nick.Ashton-Hart at icann.org
Fri Jun 13 08:51:57 EDT 2008 

Dear Danny:

I'm sorry that you find the answer not satisfying.

What I would add is that Kevin Wilson did state on the teleconference that he understood the requests made on the call for information of the kind you are asking for and that there is work underway in Finance to review the detail relating to budget and expenditure and how this is provided to the whole community, in a way which is consistent and sustainable.

This is something that will be discussed in Paris by myself, Kevin, and others.


On 13/06/2008 14:37, "Danny Younger" <dannyyounger at yahoo.com> wrote:

Nick,

Thank you once again for the high quality of the non-answer that has been provided.

There was a time when ICANN was a trifle more revealing with their budget figures; perhaps you may recall this disclosure from a few years ago:

C. At Large and Community Projects

General Description
This line item falls under "Developing Country Internet Community Projects" in the adopted budget. At-Large activities include expenses to improve upon the significant progress that has been made on the creation and involvement of ICANN At-Large. As ICANN attempts Regional At-Large Organisations, additional start-up funds are needed. To increase the likelihood of establishing the At-Large framework envisioned in the
bylaws, additional ICANN support is required for At-Large organizing/outreach, including staff support to secure the involvement of a significant number of At-Large Structures in each region in ICANN policy activities, and face-to-face interactions at ICANN meetings of At-Large community leaders.

Line item amount: $381K

Run rate: $188K [The run rate varies from month to month. Higher levels of expenditures are made during the ICANN meetings due to travel expenses. During this period, ALAC will hold activity levels and meeting travel at rates consistent with last year.]

Detailed spending:

- $133,500 - Development and distribution of informational materials, support for RALO organizing meetings, secretariat support for RALO formation efforts, and inregion staff/consultant services to support At-Large organizing and outreach objectives;

- $235,000 - Travel for ALAC members and key At-Large leaders to ICANN meetings to conduct ALAC policy development and outreach activities, and travel for ALAC members and/or At-Large leaders to attend 2 key outreach events in each region;

- $12,500 - Administration expenses to support At-Large efforts, including regular conference call meetings.

Task description
The At-Large and Community Projects budget of $381,000 will be used to build upon the significant progress that has been made in the creation of a global framework of "At-Large" user groups and their involvement in ICANN, including the work of the At-Large Advisory Committee.


Feel free to contrast the above disclosure with the total lack of data on at-large spending that ICANN currently is offering.  Thus far, your clarifications have provided no numbers whatsoever.  I would ask you to have that oversight corrected.


regards,
Danny




--- On Fri, 6/13/08, Nick Ashton-Hart <Nick.Ashton-Hart at icann.org> wrote:

> From: Nick Ashton-Hart <Nick.Ashton-Hart at icann.org>
> Subject: Re: [NA-Discuss] Summary Minutes NARALO Teleconference 09 June
> To: "Danny Younger" <dannyyounger at yahoo.com>, "At-Large Staff" <staff at atlarge.icann.org>, "NA Discuss" <na-discuss at atlarge-lists.icann.org>
> Date: Friday, June 13, 2008, 2:02 AM
> Dear Danny:
>
> Happy to clarify this, however in part I must refer you to
> my previous answer:
>
>
>  *   There is no settled travel budget for this community
> until the board has approved the budget.
>  *   There is also no settled formula for any other group -
> the travel support proposals are undergoing community review
> as you know, and are themselves subject to change.
>  *   At-Large, just like every other community, has equal
> access to information related to the budget, allowing an
> equal opportunity to provide input.
>  *   I would refer you to other sections of the proposed
> travel support draft, which directly address ALAC in
> specific.
>
> As to the more specific budget questions, I refer you to
> the various previous replies to this question and related
> questions by Denise, myself, and Doug. A number of those
> are available in writing from the Finance and Budget
> Subcommittee wiki page at:
> https://st.icann.org/alac/index.cgi?finance_and_budget_committee.
>
>
> On 12/06/2008 22:48, "Danny Younger"
> <dannyyounger at yahoo.com> wrote:
>
> Nick,
>
> Allow me to re-phrase the question.
>
> Having reviewed the minutes of the AFRALO 7 May session, I
> see that:
>
> "The Staff noted that the travel budget is currently
> under review and that there is a strong likelihood that
> At-Large's travel budget will be reduced to match the
> travel budgets of the other ICANN constituencies."
>
> Under the proposed ICANN Travel Support draft, other
> individual constituencies (such as the GNSO, ASO, or ccNSO)
> will be getting an allocation equal to Half of Council Size
> + 1 for Chair (with the highest per constituency dollar
> total set at $184,800).
>
> Is it being proposed by Staff that a similar formula be
> used for At-Large travel?
>
> Setting aside the issue of Summit funding, what budget
> totals have been proposed for the At-Large by the ICANN
> Staff?  When can we see a breakdown of the proposed
> At-Large budget?
>
> Related questions:
>
> The ICANN Accountability & Transparency Frameworks
> document indicates
>
> Financial Accounts
> * Within 120 days of the end of the fiscal year, the Audit
> Committee presents to the Board a final audited set of
> accounts for the year, along with an audit report that
> examines the standard of compliance with accounting
> standards.
> * The final accounts are posted on the ICANN website for
> the information of the ICANN community.
>
> Within 120 days of the end of the fiscal year would have
> been around March 1, yet I haven't seen the final
> audited set of accounts for the year posted on the ICANN
> website.  Neither have I seen IRS Form 990 posted for many
> many years.
>
> I direct your attention to this section of the IRS Letter
> Granting Tax Exemption to ICANN:
>
> "You are required to make your form 990 available for
> public inspection for three years after the later of the
> due date of your return or the date the return is filed.
> You are also required to make available for public
> inspection your exemption application, any supporting
> documents, and this exemption letter. Copies of these
> documents must be provided to any individual upon written
> or in person request without charge other than reasonable
> fees for copying and postage. You may fulfill this
> requirement by placing these documents on the Internet.
> Penalties may be imposed for failure to comply with these
> requirements."
>
> http://www.icann.org/financials/tax/us/irs-letter-grant-28aug00.htm
>
> Looking forward to any elucidations.
>
> regards,
> Danny
>
>
> --- On Wed, 6/11/08, Nick Ashton-Hart
> <Nick.Ashton-Hart at icann.org> wrote:
>
> > From: Nick Ashton-Hart
> <Nick.Ashton-Hart at icann.org>
> > Subject: Re: [NA-Discuss] Summary Minutes NARALO
> Teleconference 09 June
> > To: "Danny Younger"
> <dannyyounger at yahoo.com>, "At-Large Staff"
> <staff at atlarge.icann.org>, "NA Discuss"
> <na-discuss at atlarge-lists.icann.org>
> > Date: Wednesday, June 11, 2008, 12:47 PM
> > Dear Danny:
> >
> > I understand that there are pretty much always
> > modifications to the budget before it is passed based
> upon
> > consultations with the community. Certainly because of
> the
> > Summit question the At-Large budget is very much an
> open
> > question.
> >
> >
> > On 11/06/2008 14:45, "Danny Younger"
> > <dannyyounger at yahoo.com> wrote:
> >
> > Nick,
> >
> > If the Board in Paris approves the overall budget,
> what
> > will be the At-Large departmental budget for the
> fiscal
> > year?
> >
> > regards,
> > Danny
> >
> >
> > --- On Wed, 6/11/08, Nick Ashton-Hart
> > <Nick.Ashton-Hart at icann.org> wrote:
> >
> > > From: Nick Ashton-Hart
> > <Nick.Ashton-Hart at icann.org>
> > > Subject: Re: [NA-Discuss] Summary Minutes NARALO
> > Teleconference 09 June
> > > To: "At-Large Staff"
> > <staff at atlarge.icann.org>, "NA
> Discuss"
> > <na-discuss at atlarge-lists.icann.org>
> > > Date: Wednesday, June 11, 2008, 8:18 AM
> > > I'm sorry I couldn't join you all -
> I'm
> > swamped
> > > in pre-Paris work, and of course you now have
> Frederic
> > as a
> > > dedicated RALO resource!
> > >
> > > One thing I should mention with respect to the
> minutes
> > -
> > > apologies if this is well-understood.
> > >
> > > As I previously mentioned, I did put forward the
> > proposal
> > > for outreach events in the initial internal
> budgeting
> > > worksheets. However, just because I put something
> > forward
> > > doesn't mean that it will necessarily make
> the
> > > 'cut'.
> > >
> > > We will not know what precisely did make it into
> the
> > > At-Large budget until after the Board passes the
> > budget in
> > > Paris - and in particular until it decides on
> whether
> > or
> > > not, based upon community input, the At-Large
> Summit
> > will
> > > be supported financially or not.
> > >
> > > I understand the strong feelings of NARAL related
> to
> > the
> > > outreach objectives and these proposals and I
> have
> > relayed
> > > these. I wanted to make sure that you knew what
> the
> > status
> > > of the proposals was though, so that there
> > wouldn't be
> > > any misunderstandings...
> > >
> > >
> > > On 10/06/2008 21:07, "At-Large Staff"
> > > <staff at atlarge.icann.org> wrote:
> > >
> > > Dear all,
> > >
> > > Please find the summary minutes, action items and
> > audio
> > > recording of
> > > yesterday's NARALO teleconference on the
> meeting
> > page.
> > > The minutes are also
> > > attached below.
> > >
> > >
> https://st.icann.org/naralo/index.cgi?09_june_2008
> > >
> > > Regards,
> > >
> > > Nick Ashton-Hart, Matthias Langenegger, Frederic
> > Teboul
> > > ICANN At-Large Staff
> > > email: staff at atlarge.icann.org
> > >
> > >
> > >
> > >
> > >
> > >
> > > Summary Minutes 09 June 2008
> > >
> > > 1. Roll Call - As above
> > > 2. Review of the Summary Minutes 12 May 2008
> > >
> > > N/A
> > > 3. Review of the Action Items 12 May 2008
> > >
> > > N/A
> > > 4. NARALO -- first 12 month review:
> > >
> > > What did we do well?
> > >
> > >     * Glad that this group did more to include
> > individuals
> > > than others.
> > >     * We seem to do more discussion on policy
> than
> > other
> > > regions.
> > >     * NARALO has had good interventions with ALAC
> as a
> > > whole.
> > >     * NARALO has had great energy.
> > >     * We made a strong statement to the ALAC.
> > >     * Even though we are rather a small group of
> > people we
> > > have been able to
> > > make strong points to ALAC.
> > >     * We reacted well to the ALAC abuse of
> process in
> > the
> > > joint constituency
> > > statement.
> > >     * The group has been more active in the past
> six
> > months
> > > than ever and as
> > > compared to other groups.
> > >     * We were able to be proactive on a couple of
> > issues.
> > >     * NARALO has been most active on the Adobe
> Connect
> > > policy briefings.
> > >     * The leadership has been good and our RALO
> has
> > been
> > > very active.
> > >
> > > What did we do badly?
> > >
> > >     * We didn't make nuisances of ourselves
> enough
> > and
> > > we've let ICANN get
> > > away with too much.
> > >     * We need those short updates on issues and
> hope
> > that
> > > we see them soon.
> > >     * There is still too much garbage on list but
> Evan
> > has
> > > done well in
> > > trying to control this.
> > >     * RAA revisions. We failed to come together
> and
> > issue
> > > an appropriate
> > > statement to the JPA. We haven't done
> anything to
> > prep
> > > our ALAC reps prior
> > > to meetings.
> > >     * Those that are empowered in a group usually
> take
> > the
> > > time to come up
> > > to speed with issues and look for solutions.
> Those
> > that are
> > > not elected tend
> > > not to participate at a level that would make for
> > valuable
> > > input. Its very
> > > time consuming to do so. Also, without going to
> the
> > > meetings and interacting
> > > on a personal level, its difficult to see where
> people
> > are
> > > coming from.
> > >
> > > How can we improve?
> > >
> > >     * More discussion on policy.
> > >     * Its hard to get a handle on all of the
> various
> > > policies in order to
> > > provide input.
> > >     * More outreach.
> > >     * Develop a strong communications mechanism.
> > >     * The Staff has done good work with Adobe
> Connect
> > and
> > > we should continue
> > > to utilize these tools.
> > >     * We need to keep a better eye on the
> calendar.
> > >     * Better communications and to somehow get
> those
> > that
> > > are not empowered
> > > to travel once in a while.
> > >     * More outreach, more education, more policy
> > > discussions.
> > >
> > > 5. Outreach -- selection of strategic events
> > >
> > > We need to identify locations far ahead of time
> so
> > that we
> > > can adequately
> > > plan and implement them.
> > >
> > > NTEN - Spring
> > > CES - January
> > > ICT Summit - Vancouver - February
> > > Consumer Groups events in Washington (there are
> two
> > coming
> > > up)
> > > Annual Meeting of the Intellectual Property
> Lawyers in
> > > October
> > >
> > > Please bring up other ideas on the mailing list
> and we
> > will
> > > add it to the
> > > list.
> > > 6. July meeting election of one ALAC rep, Chair
> and
> > > Secretariat
> > >
> > > During the July meeting we will be electing the
> above.
> > This
> > > is a proper
> > > election so calls for nomination will be done.
> Evan,
> > > Darlene and Beau have
> > > agreed to stand in their positions. When should
> we do
> > the
> > > elections? There
> > > were no preferences so we will put it to the
> list.
> > > 7. Priorities for June ICANN meeting
> > >
> > > Be careful in what meetings we go to in order for
> us
> > to get
> > > the most bang
> > > for our buck.
> > > There will be an RAA meeting on Monday and Danny
> will
> > prep
> > > some materials
> > > for us to be prepared for it.
> > > 8. Other Matters
> > >
> > > If you received an e-mail from Frederic Teboul,
> please
> > > respond ASAP. The
> > > more input we have, the better everyone can work
> > together.
> > > We now have good
> > > support staff for Nick and now that these exist,
> we
> > need to
> > > make better use
> > > of it.
> > >
> > > The Summit proposal is due tomorrow. Maybe we can
> also
> > kick
> > > a copy of it to
> > > John (?) Nesbitt.
> > > 9. Next Meeting
> > >
> > > July 14, 2008
> > >
> > > ------
> > > NA-Discuss mailing list
> > > NA-Discuss at atlarge-lists.icann.org
> > >
> >
> http://atlarge-lists.icann.org/mailman/listinfo/na-discuss_atlarge-lists.icann.org
> > >
> > > Visit the NARALO online at http://www.naralo.org
> > > ------
> > >
> > >
> > > --
> > >
> > > Regards,
> > >
> > > Nick Ashton-Hart
> > > Director for At-Large
> > > Internet Corporation for Assigned Names and
> Numbers
> > (ICANN)
> > > Main Tel: +33 (450) 40 46 88
> > > USA DD: +1 (310) 578-8637
> > > Fax: +41 (22) 594-85-44
> > > Mobile: +41 (79) 595 54-68
> > > email: nick.ashton-hart at icann.org
> > > Win IM: ashtonhart at hotmail.com / AIM/iSight:
> > > nashtonhart at mac.com / Skype: nashtonhart
> > > Online Bio:
> https://www.linkedin.com/in/ashtonhart
> > > ------
> > > NA-Discuss mailing list
> > > NA-Discuss at atlarge-lists.icann.org
> > >
> >
> http://atlarge-lists.icann.org/mailman/listinfo/na-discuss_atlarge-lists.icann.org
> > >
> > > Visit the NARALO online at http://www.naralo.org
> > > ------
> >
> >
> >
> >
> > ------
> > NA-Discuss mailing list
> > NA-Discuss at atlarge-lists.icann.org
> >
> http://atlarge-lists.icann.org/mailman/listinfo/na-discuss_atlarge-lists.icann.org
> >
> > Visit the NARALO online at http://www.naralo.org
> > ------
> >
> >
> > --
> >
> > Regards,
> >
> > Nick Ashton-Hart
> > Director for At-Large
> > Internet Corporation for Assigned Names and Numbers
> (ICANN)
> > Main Tel: +33 (450) 40 46 88
> > USA DD: +1 (310) 578-8637
> > Fax: +41 (22) 594-85-44
> > Mobile: +41 (79) 595 54-68
> > email: nick.ashton-hart at icann.org
> > Win IM: ashtonhart at hotmail.com / AIM/iSight:
> > nashtonhart at mac.com / Skype: nashtonhart
> > Online Bio:  https://www.linkedin.com/in/ashtonhart
>
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>
> --
>
> Regards,
>
> Nick Ashton-Hart
> Director for At-Large
> Internet Corporation for Assigned Names and Numbers (ICANN)
> Main Tel: +33 (450) 40 46 88
> USA DD: +1 (310) 578-8637
> Fax: +41 (22) 594-85-44
> Mobile: +41 (79) 595 54-68
> email: nick.ashton-hart at icann.org
> Win IM: ashtonhart at hotmail.com / AIM/iSight:
> nashtonhart at mac.com / Skype: nashtonhart
> Online Bio:  https://www.linkedin.com/in/ashtonhart




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--

Regards,

Nick Ashton-Hart
Director for At-Large
Internet Corporation for Assigned Names and Numbers (ICANN)
Main Tel: +33 (450) 40 46 88
USA DD: +1 (310) 578-8637
Fax: +41 (22) 594-85-44
Mobile: +41 (79) 595 54-68
email: nick.ashton-hart at icann.org
Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / Skype: nashtonhart
Online Bio:  https://www.linkedin.com/in/ashtonhart

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