[NA-Discuss] Constituency Interaction with the Board / At-Large Community meeting with the Board 26th June 1100 - 1200

[Nick Ashton-Hart]

Dear NA, LAC, and ALAC members:

As you will see below, the date and time set for the At-Large community
meeting with the ICANN Board of Directors on Constituency Day has been
set - and you will find links to a new meeting page on the community
meeting pages at:

LAC: https://st.icann.org/lacralo/index.cgi?san_juan_icann_meeting
NA: https://st.icann.org/naralo/index.cgi?puerto_rico_icann_meeting
ALAC: https://st.icann.org/alac/index.cgi?san_juan_meeting

For those of you who are not familiar with Constituency Day, amongst
other things, the Board makes time to meet with each ICANN constituency
to give the communities a chance to discuss their priorities and get the
views of the board on the issues of importance to the communities. The
agenda of these meetings is basically set by each community, though the
courtesy of providing these in advance to the board is appreciated.

The Board and ICANN Staff are looking for input on these meetings, and
Diane Schroeder has asked that the following note be passed along to you
for your consideration.

---

To the ICANN Constituencies, Supporting Organizations and Advisory  
Groups,

Over the past year, the ICANN Meetings Committee has been soliciting  
information on how to make the public board meetings more efficient  
and to increase participation.  This is a ongoing project and in  
response to the feedback that has been received, changes are being  
made to each meeting.  For instance, as a part of this event, we have  
rearranged the schedule to start with public meetings on Monday and  
significant changes have been made to the methods of remote  
participation.   As part of this ongoing process, we would like each  
group to evaluate the interaction between the constituency,  
supporting organization or advisory group that takes place during the  
meeting.  These opportunities to meet should be as productive for  
each party as possible.

Constituency Day is the one day on which most of the groups meet.   
The questions I would like to ask each constituency to consider are:

1.  The purpose of the interaction between the board and the  
constituency?
2.  The best venue for this to occur.  Is the constituency meeting  
the best venue?  Would a breakfast, lunch or dinner be better?
3.  How much time would be needed for the most optimal interaction?
4.  Does the entire board need to meet with the constituency?  For  
instance, could a few members of the board attend different  
constituency meetings, perhaps allowing them to stay for a longer  
period of time?
5.  Could the board be provided with an agenda before the meeting,  
identifying topics or concerns that the constituency would like to  
discuss, allowing the board to be better prepared for the meeting?

Any other feedback on the board/constituency interactions?  I would  
like to report back to the Meetings Committee on the feedback that I  
receive from the various groups at our first telephone conference  
after San Juan.  This would enable us to take the feedback into  
account for the planning of the Los Angeles meeting?

Diane Schroeder
General Manager, Conferences & Administration
ICANN
4676 Admiralty Way, Ste. 330
Marina del Rey, CA 90292
+1-310-823-9358 x 5827 (phone)
+1-310-823-8649 (fax)
diane.schroeder at icann.org

-- 
Regards,
 
Nick Ashton-Hart
Director, At-Large
ICANN
PO Box 32160
London N4 2XY
United Kingdom
Main Tel: +44 (20) 8800-1011]
USA Tel: +1 (202) 657-5460
Fax: +44 (20) 7681-3135
mobile: +44 (7774) 932798
email: nick.ashton-hart at icann.org
Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / Skype: nashtonhart
Online Bio:   https://www.linkedin.com/in/ashtonhart