[NA-Discuss] Travel to San Juan - Per Diem Informationand Hotels

[Nick Ashton-Hart]

Dear Colleagues:

For those of you attending the San Juan ICANN meeting, be advised of  
the below:

1) The per-diem amount for the meeting is US$77 per day. For further  
information on per-diems, see the Travel Policy just emailed or  
available at: https://st.icann.org/alac/index.cgi? 
policies_and_procedures.

2) The hotel details for the meeting are expected shortly. I know a  
number of you have asked and are in need of this information and rest  
assured we will provide it to you as soon as we receive it... Your  
arrival and departure details have been provided to the hotel  
organisers on the ICANN staff.

3) Unless other arrangements have been agreed, ICANN is paying for  
your room and tax only. Other expenses such as meals will be covered  
by the per-diem amount.

4) ICANN is paying for your hotels based upon the arrival and  
departure information provided by the travel agents (or for those who  
have been approved for separate travel arrangements, we have provided  
those details on to the ICANN Hotel Coordinator). If you change your  
arrival or departure date, any costs for doing so will be borne by  
yourselves, as per the travel policy.

5) As a reminder, ICANN will be paying for hotel stays based upon an  
arrival not earlier than the 23rd, and a departure not later than the  
30th, unless arranged otherwise with us in advance.

CLAIMING YOUR PER-DIEM

With regret, we will not be able to provide per-diems in advance or  
at the San Juan meeting though doing so is under consideration for  
subsequent meetings.  I have attached a form which should make it  
easy for you to claim your per-diems back; the instructions are on a  
tab of the worksheet.

When filling in the worksheet, for the two dates, use:

1) Your departure date from home, or the 23rd of June, whichever is  
later.
2) Your date of return home, or the 30th, whichever is earlier.

Don't forget to attach:

1) Your flight itinerary
2) Any evidence you have of the amount of your bank transfer fees for  
receiving wire transfers - if applicable.

Send to:

accountspayable at icann.org
cc to: travel-staff at atlarge-lists.icann.org

-- 
Regards,

Nick Ashton-Hart
Director, At-Large
ICANN
PO Box 32160
London N4 2XY
United Kingdom
Main Tel: +44 (20) 8800-1011]
USA Tel: +1 (202) 657-5460
Fax: +44 (20) 7681-3135
mobile: +44 (7774) 932798
email: nick.ashton-hart at icann.org
Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com /  
Skype: nashtonhart
Online Bio:   https://www.linkedin.com/in/ashtonhart

   

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