[NA-Discuss] FW: [Secretariat] FW: Time / other requirements for NomCom people

Tue Aug 14 09:44:50 EDT 2007

See forward(s) below

Darlene A. Thompson
Community Access Program Administrator
Nunavut Department of Education/N-CAP
c/o P.O. Box 1000, Station 910
Iqaluit, NU  X0A 0H0
Phone:  (867) 975-6531
Fax:  (867) 979-8870
dthompson at gov.nu.ca
-----Original Message-----
From: secretariat-bounces at atlarge-lists.icann.org [mailto:secretariat-bounces at atlarge-lists.icann.org] On Behalf Of Nick Ashton-Hart
Sent: Tuesday, August 14, 2007 6:41 AM
To: secretariat at atlarge-lists.icann.org
Subject: [Secretariat] FW: Time / other requirements for NomCom people

Dear Secretariats:

The following email from Adam may help the community understand the time
requirements of NomCom members.

------ Forwarded Message
From: Adam Peake <ajp at glocom.ac.jp>
Date: Tue, 14 Aug 2007 16:42:31 +0900
To: Nick Ashton-Hart <nick.ashton-hart at icann.org>
Cc: <donna.austin at icann.org>
Subject: Re: Time / other requirements for NomCom people

>Adam, do you have a simple document outlining
>the above? If so can you send it?

I don't remember such a document.  But Donna
(cc'd) might have a better memory than me.

Timeline of the 2007 committee might help:

* Announcement of Formal Call --1 February 2007
* Deadline of Formal Call for Full Consideration -- 1 May 2007
* Deadline extended until 18 May 2007 23:59 UTC
* Review and Evaluation -- May to early July
* Face-to-Face Meeting and Selection -- early July 2007
* Results Announced to ICANN Secretary -- before 2 October 2007
* Selected candidates take their positions as the
conclusion of the ICANN General Meeting 2007, 2
November 2007

The 2007 NomCom held it's first meeting after the
Sao Paulo ICANN meeting (December 8 and 9).  The
2007 AGM in LA is earlier, so the 2008 schedule
may move forward a month.

The commitment is essentially:

To be able to attend one ICANN meeting (i.e. LA),
ideally for the full meeting (from Monday Oct.
29) but at least to be there for the NomCom
session which will be the afternoon of Friday Nov
2, and all day Saturday November 3.

NomCom's final task is the selection meeting, a
requirement for all members.  The meeting usually
takes 3 full days.  The location and date will be
decided by the NomCom. Usually the location is
wherever's easiest for the majority, or the
chair's choice. Likely timing is June or July
2008.  So the NomCom works from November 2007 to
mid-summer 2008.

Work during the period from the first face to
face meeting to the end of recruitment includes
approx 6 conference calls of the full committee.
i.e. around one call every 6 weeks. Members
should recruit candidates, and how much time they
take doing that is a personal choice.  But it can
take some hours.  If each member recruits 5
candidates then there would be over 100
candidates in the pool.  Took a lot of effort to
get 90 candidates this year, and people worked
hard at recruitment.

The main work (time) begins once recruitment has
finished.  All candidates will give the names of
3 or 4 people who provide references.  Chasing
these references (making sure people submit them)
can take some time. Each candidates submits a
statement of interest (SOI), essentially an
application form these a usually 4-5 pages. 90
SOIs is 2007, add 3 or 4 references for each
candidate and it adds up to a lot of reading.
Members should be familiar with all candidates.

There is a burst of activity as the date of the
selection meeting approaches. NomCom usually
breaks into sub-groups that evaluate candidates
in detail.  There might be 3 or 4 2-hour
teleconferences during this period of about 3
weeks.

Some NomCom members, particularly those not very
familiar with ICANN may be asked to attend one of
the other ICANN meetings held in the early part
of 2008.  But this is not required, and is for
the chair to decide.

Overall, the NomCom is a reasonably light time
commitment by ICANN working group standards.
However, the commitment toward the end of the
process is intense. I expect during June and
perhaps early July depending on the timing of the
selection meeting, NomCom will be quite time
consuming, many calls and a lot of reading.

Thanks,

Adam

>Some of the community members are asking... We
>are getting some activity on this now at last
>btw.
>
>--
>
>Regards,
>
>Nick Ashton-Hart
>Director, At-Large
>ICANN
>PO Box 32160
>London N4 2XY
>United Kingdom
>Main Tel: +44 (20) 8800-1011]
>USA Tel: +1 (202) 657-5460
>Fax (UK): +44 (20) 7681-3135
>Fax (Swiss): +41 (22) 594-85-44
>Mobile (UK): +44 (7774) 932798
>Mobile (Swiss): +41 (79) 595 54-68
>email: nick.ashton-hart at icann.org
>Win IM: ashtonhart at hotmail.com / AIM/iSight:
>nashtonhart at mac.com / Skype: nashtonhart
>Online Bio:  https://www.linkedin.com/in/ashtonhart

------ End of Forwarded Message

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