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I think that we are mixing up two issues here. One is when a person knows
in advance that they will not be able to exercise a vote and choses to
take some action (ie identify a proxy) and the other is the case where a
Rep goes missing in action or otherwise goes not respond/vote.<br><br>
For the former case, we should have an explicit process to cover a
specific vote or votes or a period of time. Notification to the
Secretariat and the person receiving the proxy should be sufficient.
There should be no restriction placed on who the proxy holder may be
(sometimes it will be another member of the ALS, and sometimes another
person from a different ALS who is attending a F2F meeting). Perhpas we
need a rule that if a formal rep or alternate is not attending a F2F
meeting, but another ALS member is, the proxy goes to them automatically.
Or probably easier just to have a staff responsibility of checking and
getting such a proxy sent once another traveller is identified.<br><br>
The ALAC will be requiring a formal representative and at least one
backup (two are being considered). So it makes sense that in the absence
of a proxy, the alternate also could vote. The time at which the
alternate would receive a ballot will need a bit of discussion, both from
the point of view of reasonableness to the regular rep and based on what
staff can do without great upheaval. Once scenario could be that if the
formal rep does not vote by 3 days before the end of the voting period,
the alternate(s) automatically ALSO get a set of credentials.<br><br>
Alan<br><br>
<br>
At 31/03/2017 10:57 AM, John More wrote:<br><br>
<blockquote type=cite class=cite cite=""><pre>Avri
I think that we should assume that a proxy or alternate voting
representative is in place. However, it would make sense that the
ALS needs to communicate to the Secretariat that the alternate or proxy
does indeed represent the ALS.
Just a thought, since I don’t know how this has been handled in the
past. The goal is to encourage participation, so if the past
practice was informal, let’s continue.
John More
> On Mar 31, 2017, at 10:37 AM, Avri Doria
<<a href="https://atlarge-lists.icann.org/mailman/listinfo/na-discuss">
avri at acm.org</a>> wrote:
</i>>
</i>> Hi,
</i>>
</i>> The same goes for ISOC-NY. I am going to NO as a backup.
Guess I
</i>> shouldn't be if I cannot carry the proxy for our voting
representative.
</i>>
</i>> Seems like allowing a secondary who can vote in the absence of
the
</i>> primary would be a good idea.
</i>>
</i>> avri
</i>>
</i>>
</i>> On 29-Mar-17 14:20, Gordon Chillcott wrote:
</i>>> I've noticed that 3.2 of the proposed ROP requires each ALS
to select
</i>>> one "voting representative".
</i>>>
</i>>> There does not seem to be any allowance for a designated
proxy in cases
</i>>> where the voting representative is temporarily unable to act
for any
</i>>> reason.
</i>>>
</i>>> In my own case, for example, I am not able to attend the
upcoming
</i>>> General Assembly and my ALS has designated another
representative.
</i>>>
</i>>>
</i>>>
</i>>> Gordon Chillcott
</i>>>
</i>>>
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</i>>>
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</i>>> ------
</i>>>
</i>>
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