[lac-discuss-es] Fwd: [Summit-wg] Who's Joining Up for the ALS Fair and Poster Session?

[Carlton Samuels]

For your information and response.
Carlton Samuels
LACRALO Secretariat
========================================================================

Dear ALS's,

The poster session Sunday night is going to be an informal "speed geek" /
poster session event which gives you  the chance to informally interact with
the rest of At-Large. As Wolf Ludwig describes it:  "The Fair and Poster
Session is the only opportunity when/where all the ALSes attending the
Summit get the chance to present themselves with own material, the
day-to-day work of the organisation they represent, focus and goals of this
work, regional, political and cultural context etc. – for the common cause
of the Internet users. It's a unique chance right at the Opening of the
Summit for informal get-togethers, get-to-know-each-other, exchange of views
and experiences, making contacts and for networking etc. This session can be
crucial for the group dynamics among attending ALSes and for the whole
subsequent Summit sessions."    For those of you who haven't participated in
such an event, it's low pressure and interactions tend to be short.  There
is a chance you might even have fun and get some unexpected conversations
going with like minds.

So who's stepping up to participate?  Will you strut your stuff at the fair?

Cheers,

Dharma Dailey

....................

Description of the Fair from the Summit program:

ALS Faire and Poster Exhibition Opening
Location TBC, 18:30 – 20:30 Sunday

One of the highlights of the Summit is the opportunity for each ALS to
exhibit their activities through the submission of posters, written
material, audio and audiovisual works and online materials to the Faire and
Poster Exhibition that will be on permanent display throughout the ICANN
meeting for all meeting attendees to see. The opening event will give each
ALS an opportunity to speak with others about the examples of their
activities on display, and to look at what other ALSes have provided and
speak one-on-one about their work in an informal, interactive atmosphere.

The opening will feature hosted beer, wine, and soft drinks as well as hors
d'oeuvres.

The attendees from the ICANN Fellowship Programme will be joining the Summit
delegates at this event, giving ALSes a chance to meet and speak to this
group of attendees, who are all new to the ICANN community.

.....................

Wolf Ludwig's amended and accepted proposal for the Fair:

Name of Segment: Fair and Poster Session

Tentative Time:  19:30 - 21:30

Role:  Organisers: Wolf Ludwig (wolf.ludwig en comunica-ch.net) and
Dharma Dailey (dharma en ethoswireless.com)

Format: As the name indicates, this is a Fair and Poster Session where all
the ALSes attending the Summit have the opportunity to present themselves
with flyers, brochures, booklets, posters (or whatsoever hand-outs) in an
inter-active way. The room/location should be spacey enough to accommodate
at least 100 up to 150 people. There should be enough tables in the room –
arranged in a U-style – that all ALSes can display the material they brought
along on it (I would count with the display space of a Bistro style table
(50 cm2/each) and pin-boards for the posters behind the tables. Chairs are
(according to me) not needed because people should/will walk around to see
what ALSes from different RALOs and parts of the world are presenting,
chatting, walking on ...

Language Requirements: As there is only a short welcome and introduction (5
to 10 min. max.) to the session foreseen, simultaneous interpretation in
English, Spanish, and French can only be provided for this. Afterwards
communication among participants will be informal and F2F and people have to
help themselves according to their language capacities or ask friends for
translation services.

Brief Description: The Fair and Poster Session is the only opportunity
when/where all the ALSes attending the Summit get the chance to present
themselves with own material, the day-to-day work of the organisation they
represent, focus and goals of this work, regional, political and cultural
context etc. – for the common cause of the Internet users. It's a unique
chance right at the Opening of the Summit for informal get-togethers,
get-to-know-each-other, exchange of views and experiences, making contacts
and for networking etc. This session can be crucial for the group dynamics
among attending ALSes and for the whole subsequent Summit sessions.

At the end of this evening, participants will have a much better and broader
understanding about type, focus, concerns, particularities and variety of
ALSes in different parts of the ALAC world. It will be an important element
in the community building and may facilitate discussions, debates and
consensus-finding at ICANN's first user Summit.

Therefore, the format and conduct must be as informal and inter-active as
possible.

Participants: ALL attending ALS reps from all RALOs, ALAC-members and other
interested ICANN participants.

Materials: What ALS reps bring along with them for this Fair and Poster
Session (flyers, brochures, booklets, posters). It will be in the respective
working language of ALSes (no translation needed). The only question is what
further technical equipment is needed for display or demonstration of ALS
materials (see below).

Audio Visual:  The following audio visual equipment will be provided in each
room:

Microphones, both wired and wireless (for the Welcome and Introduction only
and may be for the closure of the session).

Power to use for laptops

LCD projector package (screen, projector and table)

Headphones for Interpretation in English, Spanish and French (for the
opening part)

There should be a special announcement on all RALO lists highlighting this
event/Segment: Fair and Poster Session and asking all attending ALSes to
bring info-material with them. In this circular mailing we can ask what type
of special technical equipment is needed for their presentations at this
session (besides the standard ones provided already).

Wolf Ludwig, EURALO

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