[lac-discuss-en] Fwd: IMPORTANT: Next Steps for ALAC Revised Rules of Procedure

Sun Mar 24 21:57:18 UTC 2013

[[--Translated text (es -> en)--]]

 Subject: Fwd: IMPORTANT: Next Steps for ALAC Revised Rules of Procedure 
 From: natalia.enciso at gmail.com

 Good afternoon: 

 Les Envo a summary of the last call on the Rules hotfix 
 Procedure. 
 As Vern in the mail from the staff, no deadline until 26 to 
 make the last comment in the wiki. After the call of ALAC 
 votacin start it. 
 Envo this summary, before the monthly call da LACRALO 
 morning so they have time to read it before the meeting. 

 SUMMARY: 
 4 subgroups were conducted in which jobs were participating 
 several representatives of our region. 
 The purpose was: The reformulation of Reorganizaciny rules 
 procedures. 

 Major changes or improvements are: 

   1. There is a list of Definition of Terms and Acrnimos.When a 
   acrnimos defined first and then appear in the document only 
   abbreviations. They are in the section Terms and Definitions. Failure 
   agree sought in this section. There are certain words that have a 
   special meaning and we must resort to this section, They are in 
   uppercase. 
   2. ADVISORY COMMITTEE AT-LARGE: Quote of the ICANN Bylaws. 5.3 EQUIPMENT 
   ALAC Leadership (ALT by its acronym in English) is what used to be conoca 
   as comitejecutivo or ex-comm. NO change in substance but is better 
   defined than it was before, no explcitos powers. The 
    President SLOS has and may delegate such powers to members of ALT 
    or other individual members. 3.8 It inserts the word TEAM, 
   general term that can be a committee, a working group. It creates a 
   single set of rules that apply to all of them. 
   3. Individuals who have a role within ALAC.Which groups are 
   requirements to meet one of these roles and responsibilities 
   have if they accept that role. 
   4. ALAC. It places great responsibility to the President. 
    What once was in the code of conduct are now this section. 
   Eg. when inappropriate behavior, making qupuede 
   President?. No new responsibilities but worded estn 
   as clearly ascomo processes. Ie the list of 
   distribucinpertenece to ICANN, Staff, IT, legal, who manages it, not ALAC 
   chair. Succession of President, when not appointed a successor, 
   eeige determined as the replacement. 
   5. There is a section on the responsibilities of ALAC LEADERSHIP TEAM 
   (ALT). Expected heavy workload. There are three category of members: Chair, 
   Vice (the president chooses if 1 or 2) and members who have no dems 
   a specific title. The workload is expected more for the Chair, 
   then vice dems and less for members. 
   6.APOINTEES, liason, representing the ALAC. In some cases not 
   ALAC can ask about decisina take, they should know that 
   ALAC will respond in other cases can not say for themes 
   confidentiality. Set the rules for electing these people. 
   7. All durations are 1 year mandates in general. The 
   chair once took two years, now is Customized. In last one year beginning with 
   reeleccin the possibility of the second year if certain 
   requirements. 
   8. Metrics: What was expected to do and APOINTEES MEMBERS ALAC, 
   its obligations, and if they fail, the desafeccin. 
   9. ATTACHMENTS: 4 or 5. They are part of the ROPS but are more 
   Modifying flexible for over time if be required in connection. The ROPS is 
   adopted once all attachments and approved estn 
   available. 
   10. SECTION C. The procedure by which conducts its affairs ALAC. 
   There are four types of meetings.Allows call special meetings or 
   urgent in a short period of time by the Chair or any member of ALAC. 
   ICANN rules govern everything, are superior. But ALAC can take 
   some decisions to change some rules or attachments. If the 
   becomes very complex thing used Robert's Rules. 
   11. Was formalized agenda conecpto bean not done before. Are 
   required for meetings, preferably. 
   12. QUORUM: 50% is the standard quorum (of current MEMBERS ALAC). It 
   introduced a new concept for the vote to be valid MUST HAVE 
   PARTICIPATION OF 5 regions of ALAC. As if a region decides not 
   partiripcar, the vote is not considered valid. There are exceptions to the rule. 
   13. Meetings are open, Harel best to be there 
   transcripciny documentation. The ALAC members override 
   DEMs to talk but harlo best for everyone to be 
   heard. 
   14. MOTIONS.The previous rule had motions and resolutions and 
   they knew the difference. In these rules only get one: MOTIONS. It 
   introduces the concept of POINT OF ORDER. What it does is stop the reunin 
   to fix something. Ex estn not following the rules, stood the 
   projector or someone does not know at which point of the agenda estny need 
   aclaracin. 
   15. MOTIONS PROCEDURES. Are more formal. Almost not used in the 
   meetings but if anyone believes that should take another tack reunin 
   can apply. 
   16. MINUTES OF RECORDS. Now mandatory in every meeting, says 
   mnimas what the annotations should be: who voted and 
   option of indicating some aclaracin in votacin. Should be available 
   at a convenient time. 
   17. ALAC DECISIONS: From the day one was the rule to take 
   decisions by consensus and not by votacin as is done now.Now, the 
   process is not much different, nothing else is called that estn votacina 
   disagree or abstain and those who do not appear as they are taken 
   vote for. It requires 80% of the participating so that there 
   consensus. Consensus is more important than votacin. For votacin 
   you need 50% and 80% consensus. It is a stronger decisin. 
   18. New situation. Formal vote. Exceptionally sometimes 
   must vote instantly when a statement has to be filed. In the 
   votacin cases modems remain open for a short period of time for 
   MEMBERS ALAC that estn not present at the meeting or in the 
   habitacin do. They all have a chance. Ensure 
   participation of all members. Mentioned special cases 
   votacin which requires formal. 
   19. PROXIES. You may be granted to another member when not going to be 
   in the meeting.You can give power to vote on all the issues 
   treated on reunino specify how you want to vote on such matters 
   discrecin or the attorney. Opportunity is given to a member who is not 
   reunin to be in a region that represented her. If you have 
   conflict of interest is given to someone else. You can have up to 2 
   proxies per person. 
   20. Modification of the Rules. Following the above, it requires the 2/3, 
   sper majority. 
   21. Working method: wiki, mailing list. can include any 
   in the future. Careful not to mention some technology that does not work 
   in some parts of the world. 
   22. CODE OF CONDUCT: Same as above. 
   23. Process for ALS and decertificarlas approve. Attachment to 
   part of these rules. 
   24. SECTION D. CHOICES, CHOICES AND APOINTEES. For President 
   there must be an election. Is more flexible for other appointees lderes of 
   ALAC.It is established that the other four members of ALT not come from the same 
   region that the president must be a regional balance. For 
   apointees provides that if ALAC is happy and chosen this 
   available and can stay in office is, as has been done by 
   example in the SSAC. 
   25. CHAIR 15 remains unchanged with exceptions. Voters are 
   ALAC MEMBERS AND CHAIRS OF RALOS 5. It agreguna rule: A candidate 
   can not vote for himself but ensures that your region is properly 
   represented. The RALO CHAIRS can be directed how to vote on this 
   eleccin. Must be made by a formal decisin RALO. 
   26. REMOVE A MEMBER ALAC. It takes a significant majority. 
   27. He added that for a specified votacin can request a 
   greater margin for votacin., but in no case should be less than 
   specified. 
   28. All regions must find a way for individuals 
   be directly represented in the regional.It is the mandate that all 
   regions if they decide to make modifications that have many certainties 
   not be avoided, there must be a process and it seems that no process ningn 
   with certain sparse and that's fine also. There is a mandate of implcito 
   incorporate individual users within the organization. 

 ---------- Forwarded message ---------- 
 From: Heidi Ullrich <Heidi.Ullrich at icann.org>
 Date: 2013/3/20 
 Subject: [ALAC-Announce] IMPORTANT: Next Steps for ALAC Revised Rules of 
 Procedure 
 To: &quot;alac-announce at atlarge-lists.icann.org&quot; &lt; 
 alac-announce at atlarge-lists.icann.org&gt; 
 Cc: ICANN At-Large Staff <staff at atlarge.icann.org>

 Dear All, 

 During the ALAC meeting for the final review of the revised Rules of ALAC 
 Procedure (ROPS) That took place Tuesday, 19 March, Olivier Crpin-Leblond, 
 Chair of the ALAC, set out the next steps for the ROPS as revised ALAC 
 follows: 

 1) Short period for additional comments in writing to the calendar page 
 of the ALAC Meeting of 19 March within 48 hours (see: 
 https://community.icann.org/x/WpVwAg 
 to be posted as comments to this calendar page ONLY) 

 2) Short period of discussion During The ALAC Meeting of 26 March; 

 3) Start of On-line shortly after the vote ALAC ALAC Meeting of 26 
 March. 

 Kind regards, 

 Heidi 

 Heidi Ullrich 

 Director for At-Large 

 Internet Corporation for Assigned Names and Numbers (ICANN) 

 Telephone: + 1 (310) 578-8647 

 Fax: +1 (310) 823-8649 

 Cell / Mobile: +1 (310) 437-3956 

 _______________________________________________ 

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