[LAC-Discuss] [ALAC-ExCom] Elections Process in LACRALO

Wed Oct 1 12:47:17 EDT 2008

Carlton and LACRALO:

We shall set up the vote tomorrow, with voting set to open 48 hours from
1700 CEDT (the time at which Erick’s email was received). In other words,
the vote would open at 1700 CEDT on 3 October, and close at 1700 CEDT 10th
October 2008.

With respect to the question to be put, may we suggest:

“Shall Carlos Aguirre be re-elected as a Member of the At-Large Advisory
Committee with a term to commence at the conclusion of the ICANN Annual
General Meeting for 2008, and expiring at the conclusion of the ICANN AGM in
2010?

With responses as follows:

Yes
No
Abstain

If you wish a different question to be put, please do let us know before the
opening of the balloting.

We will ensure that the ballot is available in English and Spanish.

On 01/10/2008 17:13, "Erick Iriarte Ahon" <faia at amauta.rcp.net.pe> wrote:

> My answer is yes.
> 
> Erick
> 
> 
> At 07:47 p.m. 30/09/2008, Carlton Samuels wrote:
>> >Dear Erick:
>> >
>> >The Secretariat is inclined to accept the recommendation of staff in this
>> >matter.  Please say unequivocally whether you are requesting a vote as
>> >outlined in LACRALO Rule 18.1.
>> >
>> >
>> >
>> >Assuming you answer yes, the Secretariat request that the mechanisms for an
>> >electronic vote be engaged within 48 hours of your confirmation and the
>> >voting period shall be seven days duration after expiry of that 48-hour
>> >setup time.
>> >
>> >
>> >
>> >Version Espanol:
>> >
>> >Estimado Erick:
>> >La Secretaría está dispuesta a aceptar la recomendación del personal en este
>> >asunto. Por favor, decir de manera inequívoca si usted está solicitando una
>> >votación como se indica en el Artículo 18.1 LacRALO.
>> >
>> >Suponiendo que responder afirmativamente, la Secretaría solicitud de que los
>> >mecanismos para una votación electrónica se dedican dentro de las 48 horas
>> >de su confirmación y el período de votación será de siete días de duración
>> >después de la expiración de ese 48-horas tiempo de instalación.
>> >
>> >
>> >
>> >Kind regards,
>> >
>> >Carlton
>> >
>> >
>> >
>> >From: At-Large Staff [mailto:staff at atlarge.icann.org]
>> >Sent: Tuesday, September 30, 2008 01:31 AM
>> >To: Carlton Samuels
>> >Cc: carlos aguirre; José Ovidio Salgueiro A.; Atlarge Staff;
>> >ALAC-excom at atlarge-lists.icann.org; Vanda Scartezini UOL
>> >Subject: Elections Process in LACRALO
>> >
>> >
>> >
>> >Dear Carlton:
>> >cc: ALAC Representatives in the LAC Region, ALAC Executive Committee
>> >
>> >As you are aware, the nominations process in LACRALO has resulted in a
>> >single candidate who has been nominated, that being the incumbent, Carlos
>> >Aguirre.
>> >
>> >Since one ALS has requested that a vote be held on that single candidate, I
>> >began a research today to review the various instruments related to LACRALO
>> > MoU with ICANN, Rules of Procedure, and Operating Principles  to
>> >determine what if any provision of these requires a vote, irrespective of
>> >the number of candidatures, or, if no vote is obligated, if the Rules of
>> >Procedure allowed any ALS representative to request a vote.
>> >
>> >There are no related provisions in the MoU or the Operating Principles.
>> >However, there are with respect to the Rules of Procedure.
>> >
>> >Rule 18.1 allows any Member of LACRALO to invoke rules from the UNGA Rules
>> >of Procedure, with a few exceptions.
>> >
>> >Rule 127 of the UNGA Rules provides that:
>> >
>> >(a) The General Assembly shall normally vote by show of hands or by
>> >standing, but any representative may request a roll-call. The roll-call
>> >shall be taken in the English alphabetical order of the names of the
>> >members, beginning with the member whose name is drawn by lot by the:
>> >President. The name of each member shall be called in any roll-call, and one
>> >of its representatives shall reply “yes”, “no” or “abstention”. The result
>> >of the voting shall be inserted in the record in the English alphabetical
>> >order of the names of the members.
>> >
>> >(b) When the General Assembly votes by mechanical means, a non-recorded vote
>> >shall replace a vote by show of hands or by standing and a recorded vote
>> >shall replace a roll-call vote. Any representative may request a recorded
>> >vote. In the case of a recorded vote, the General Assembly shall, unless a
>> >representative requests otherwise, dispense with the procedure of calling
>> >out the names of the members; nevertheless, the result of the voting shall
>> >be inserted in the record in the same manner as that of a roll-call vote.
>> >
>> >Version Espanol:
>> >
>> >a) De ordinario, las votaciones de la Asamblea General se harán levantando
>> >la mano o poniéndose de pie, pero cualquier representante podrá pedir
>> >votación nominal. La votación nominal se efectuará siguiendo el orden
>> >alfabético inglés de los nombres de los miembros, comenzando por el miembro
>> >cuyo nombre sea sacado a suerte por el Presidente. En las votaciones
>> >nominales, se anunciará el nombre de cada uno de los miembros y uno de sus
>> >representantes contestará “sí”, “no” o “abstención”. El resultado de la
>> >votación se consignará en el acta siguiendo el orden alfabético inglés de
>> >los nombres de los miembros.
>> >
>> >b) Cuando la Asamblea General efectúe votaciones haciendo uso del sistema
>> >mecánico, la votación no registrada sustituirá a la que se hace levantando
>> >la mano o poniéndose de pie y la votación registrada sustituirá a la
>> >votación nominal. Cualquier representante podrá pedir votación registrada.
>> >En las votaciones registradas, la Asamblea General prescindirá del
>> >procedimiento de anunciar los nombres de los miembros, salvo que un
>> >representante lo pida; no obstante, el resultado de la votación se
>> >consignará en el acta de la misma manera que en las votaciones nominales.
>> >
>> >In the view of the Staff, it would be a reasonable interpretation of
>> >Alfa-Redi’s email that the Member wishes to invoke this Rule. However,
>> >clearly the Staff cannot oblige the LACRALO Secretariat to interpret the
>> >email in this way.
>> >
>> >Further, since we are operating virtually, were a vote to be called, it
>> >would be held as provided in Rule 20, which modified the operation of  Rule
>> >12.4 of the LACRALO Ordinary Rules of Procedure, and is as follows:
>> >
>> >20: When a Virtual Meeting of the Assembly is held, the following Rules
>> >shall replace the original:
>> >
>> >[...]
>> >
>> >12.4 All Voting shall be conducted electronically. The Chair shall declare
>> >the length of time during which votes shall be cast, and the date and time
>> >of the closing of the vote. The Secretariat shall ensure that the results of
>> >the vote, including the votes cast and by which voter, are available to all
>> >representatives.
>> >
>> >Version Espanol:
>> >
>> >20 Cuando se celebre una Reunión Virtual de la Asamblea, las siguientes
>> >reglas sustituirán a los originales:
>> >
>> >[...]
>> >
>> >12.4 Todas las votaciones se realizan electrónicamente. El Presidente
>> >declarará el tiempo durante el cual se deberán emitir los votos, así como la
>> >fecha y la hora en que finalizará la votación. El Secretario se encargará de
>> >que los resultados de la votación - incluyendo los votos y de quién es el
>> >voto - estén a disposición de todos los representantes.
>> >
>> >
>> >The primacy of the LACRALO Ordinary Rules in the case of any conflict with
>> >the UNGA Rules is as provided in Rule 18.4 of the LACRALO Ordinary Rules,
>> >which state:
>> >
>> >Where the UNGA Rules of Procedure are invoked through the provisions of Rule
>> >18.1 or 18.2, should a conflict arise between the rule or rules invoked and
>> >these rules, these Rules shall take precedence, except where the combination
>> >of these Rules and those invoked would result in an impractical or
>> >unworkable process in the judgment of the Chair.
>> >
>> >Version Espanol:
>> >
>> >Si al recurrir al Reglamento de Procedimientos de la UNGA por medio de la
>> >Regla 18.1 o 18.2, surgiese un conflicto entre las reglas a las que se
>> >recurre y este Reglamento, este Reglamento prevalecerá, excepto cuando la
>> >combinación de este Reglamento y las reglas a las que se recurre den como
>> >resultado un proceso inoperante y poco práctico a juicio del Presidente.
>> >
>> >Taking all this into account, the Staff of ICANN recommends as follows:
>> >
>> >1) That the Secretariat ask Erick if he is requesting a vote as provided in
>> >UNGA Rule 127 as provided under the LACRALO Ordinary Rules of Procedure in
>> >Rule 18.1 as a point of order.  We further suggest that the background
>> >provided in this email is given to Erick so that he can evaluate whether or
>> >not the outcome provided by the invocation of these Rules is what his
>> >organisation intends.
>> >
>> >If the answer is ‘Yes’, the we would further suggest that:
>> >
>> >2) The Secretariat shall announce that an electronic vote will take place as
>> >soon as it is possible for the Staff to set the vote up, announce the time
>> >and date when voting shall be open, and distribute the list of authorised
>> >voters at the same time in case there are any amendments which members of
>> >LACRALO have forgotten to notify the Secretariat of.  We would suggest  the
>> >voting period shall be 7 days, commencing on the date and the time at which
>> >the vote is opened.
>> >
>> >It may be useful to note that as provided in the UNGA Rules of Procedure, as
>> >well as good practice and custom, any discussion of the vote or the
>> >candidates is out of order from the moment that the voting begins. The only
>> >exceptions is for points of order to be raised to understand the voting
>> >procedures. Voting is generally accepted as beginning from the moment a vote
>> >is called, not the moment that voting actually begins, and only completes at
>> >the point at which a vote has closed. Further, comments about a vote after a
>> >vote is concluded are generally restricted to brief comments to explain why
>> >a given member voted in one way or another.
>> >
>> >Finally, Carlos, I would imagine that you (and probably others) may prefer
>> >the more logical outcome of being automatically returned for a second term,
>> >however, I hope that you will agree that it is better for everyone to feel
>> >that the Rules of Procedure are followed completely, to avoid any question
>> >as to the legitimacy of your election.
>> >
>> >The UNGA Rules, in English and Spanish, may be found at:
>> >https://st.icann.org/alac/index.cgi?rules_of_procedure
>> >The LACRALO Rules, in English and Spanish, may be found at:
>> >https://st.icann.org/lacralo/index.cgi?ralo_organising_documents
>> >
>> >We are at the service of all of you in these regards.
>> >--
>> >Regards,
>> >
>> >Nick Ashton-Hart, Matthias Langenegger, Frederic Teboul
>> >ICANN At-Large Staff
>> >email: staff at atlarge.icann.org
>> >
>> >_______________________________________________
>> >LAC-Discuss mailing list
>> >LAC-Discuss at atlarge-lists.icann.org
>> >http://atlarge-lists.icann.org/mailman/listinfo/lac-discuss_atlarge-lists.ic
>> ann.org
>> >
>> >Homepage for the region: http://www.lacralo.org
>> >
>> >Posting guidelines to ensure machine
>> >translations of emails sent to the list are more
>> >accurate:
>> >http://www.funredes.org/mistica/english/emec/method_emec/presentation.html#a
>> nexo1
> 
> 
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-- 
Regards,

Nick Ashton-Hart, Matthias Langenegger, Frederic Teboul
ICANN At-Large Staff
email: staff at atlarge.icann.org