[Finance-sc] ACTION FOR FBSC MEMBERS: Note to send to your respective RALOs

[Heidi Ullrich]

Hi Olivier, 

Thanks for your suggested revisions. 

Please feel free to make these changes in the note that you send to the EURALO list. The note has already been sent on several of the RALO lists.  The note should be sent to all RALO lists ASAP. 

Printing requests do not need separate requests. As in past years, printing requests will be managed by the Communications Department working with the AC/SOs and their support staff. 

Regarding the URL for the FY17 (https://community.icann.org/display/atlarge/At-Large+FY17+Budget+Development+Workspace) could you please clarify your points? I do not see the issues to which you refer. 

Finally, the "they" in  the following sentence "They must be explicitly supported by the RALO representative on the FBSC" refers to the FY17 special requests developed by ALSes or members of the RALOs. 

Kind regards,
Heidi

-----Original Message-----
From: Olivier MJ Crepin-Leblond [mailto:ocl at gih.com] 
Sent: Saturday, December 26, 2015 10:03 AM
To: Heidi Ullrich <Heidi.Ullrich at icann.org>; 'finance-sc at atlarge-lists.icann.org' <finance-sc at atlarge-lists.icann.org>
Cc: Alan Greenberg (alan.greenberg at mcgill.ca) <alan.greenberg at mcgill.ca>
Subject: Re: [Finance-sc] ACTION FOR FBSC MEMBERS: Note to send to your respective RALOs

Hello all,

please be so kind to find my corrections in-line:

On 24/12/2015 23:25, Heidi Ullrich wrote:
> Dear FBSC Members,
>
> As agreed during the FBSC Meeting on Monday, 21 December, please see below a suggested note that the FBSC Members are requested to send to their respective RALO list at their earliest convenience:
>
> **
>
> Dear All,
>
> The FY17 Special Community Request process has started.  This process 
> pertains to a dedicated part of the

I believe it's called "Special Community Requests" (plural rather than
singular)


> overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget. FY17 Special Community Requests cover the period 1 July 2016 through 30 June 2017.
>
> The relevant information is available on the At-Large FY17 Budget Development Workspace<https://community.icann.org/display/atlarge/At-Large+FY17+Budget+Development+Workspace>, including the key deadlines, details of the process, principles and the request template.

The WIKI page link looks messy with the < & > -- and the WIKI page itself appears to not be correctly updated with the rights dates in the
"FY17 Community Special Budget Request Timeline" (cut/paste anyone? :-) )

>
> IMPORTANT: The members of the ALAC Finance and Budget Sub-Committee (FBSC) have agreed to the following criteria for At-Large proposals:
>
>
>   *   Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.

Activities to improve engagement with existing members is encouraged.

--->  Activities to improve engagement with existing members are
encouraged.

>   *   If any request is made on outreach, it should probably go through the CROPP program and not this special request process.

What about printing of material for outreach?

>
>   *   Proposals should include ways in which will make the ALAC and/or the At-Large community more effective and develop the At-Large community.

ways in which will make
-> ways which will make
... but the whole sentence probably needs to be re-written as it repeats At-Large twice.


>   *   RALO requests must go through a bottom up process within their RALO prior to being submitted for consideration by the FBSC.
>   *   RALOs should consider the General Assembly/Summit timeline
>   *   They must be explicitly supported by the RALO representative on the FBSC.

Who is "they"?

>   *   Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change.  Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.

-> Staff are currently expecting

>
> IMPORTANT:  Between 4 January and 22 January the RALOs are asked to review any ALS request or complete a template on behalf of the RALO and send requests to At-Large Staff<mailto:staff at atlarge.icann.org>.

That's of course if anything has been sent to ALSes by then, which at the moment doesn't look the case. When should this message be finalised and sent?
Kindest regards,

Olivier