[Finance-sc] Fwd: Re: Quick note call FBSC_24.01.13&Q

[Olivier MJ Crepin-Leblond]

Dear All,

Yuliya Morenets (who filled in for Wolf Ludwig today) asked a few
questions by email after our conference call today , and I think they
were very pertinent indeed, so since she has agreed that we share her
questions and my responses, please be so kind to find the Q&A below.
I hope that this will be of help to the group.

Kindest regards,

Olivier


-------- Original Message --------
Subject: 	Re: Quick note call FBSC_24.01.13&Q
Date: 	Thu, 24 Jan 2013 23:31:16 +0100
From: 	Olivier MJ Crepin-Leblond <ocl at gih.*>
To: 	Yuliya Morenets <y.morenets at againstcybercrime.*>
CC: 	Wolf Ludwig <wolf.ludwig at comunica-ch.*>, Olivier MJ Crepin-Leblond
<ocl at gih.*>



Dear Yuliya,

thank you for having briefed Wolf so well on this.

Let me try & answer your questions. And also, can I ask if I may make
use of your questions (and my answers) and send them to the Finance &
Budget Sub-Committee since if you had those questions, I am sure others
have too but are too scared to ask?

On 24/01/2013 19:57, Yuliya Morenets wrote:
> - What are the components that were included in the new portfolio for FY
> 13 that were absent before the arrival of the team when the FY 13 was
> voted. mainly what are the differences between voted FY13 and the
> portfolio components? I've seen documents on the wiki page, but note
> sure I can analyse this globally? Or no differences at all? Why then to
> create the portfolio?

For FY13, all of the requests which were received from the RALOs were
passed on to ICANN Finance.
https://community.icann.org/x/yofbAQ

You can see which were agreed and which were refused by looking at the
Section 5. Appendix of the ICANN FY13 Operating Plan and Budget which
can be downloaded from:
http://www.icann.org/en/news/announcements/announcement-13jul12-en.htm

(this section is totally at the end of the document)

>
> -What are the differences in application for fast track? Not sure I got
> this.

Same applications, just different timing. In the past, there was only
one application deadline, which meant that since the budget gets voted
on by the Board in June, (usually end of June) there is absolutely not
time at all to know if a project in July is funded or not. This year,
for projects between July & October/November, if you submit the request
for finance earlier, before March, ICANN Finance & the Board will make a
decision before they approve the complete budget for ICANN, which means
you will know if the July project is funded well in time to prepare it.
>
> -Do we have a global Guide on the functioning of budget procedures for
> At-Large?

No, we do not have any, because the budget process has changed every
year, sometimes slightly, sometimes significantly. The only thing that
you can learn from is by looking at the Wiki pages from past years,
which will show some of the process that was used. There should be a
link to the previous year on each FY wiki page so you can go further
back in time. It only spans a couple of years back.
FY13: https://community.icann.org/x/yofbAQ
FY12: https://community.icann.org/x/IASB
Building FY12: https://community.icann.org/x/zgJ5
FY12 Proposal Master Document: https://community.icann.org/x/IASB
FY11: https://community.icann.org/x/goUi  (yes, that's right, this was a
"discussion" with the CFO at the time)

My predecessors might be able to point you to earlier instances of the
Budget Process.

>
> - The template version online for the appliocation, is the old one, as it
> was said during the call, where is the new one?

The template entitled Template - SO-AC-SG FY14 Budget Request.docx is
the correct template for requests this year.
The "template" which you might be speaking of is not a template, it is a
"Roadmap" for multiple years, which we had designed last year, entitled
"At-Large Events Roadmap Workspace", also downloadable from the FY14
space on: https://community.icann.org/x/VwRlAg

>
> - What are the procedure and conditions of IGF activities that are
> afterwards funded by RALOs. I mean once the budget for IGF activities
> for At-large is accepted (e.g. during IGF 12) what are the rules for
> activities to be funded, who choose people who will be funded to
> participate in, etc.

Each funded activity is the "property" of those who asked for the
funding. So for example, in the funding of an AFRALO workshop at IGF, it
was the AFRALO leadership who had the final say on who the travel
funding would go to etc.
But for IGF activities, as you'll see from our FY13 requests and the
response of ICANN with its final allocation as shown in the ICANN
Budget, Section 5. Appendix, all funding for IGF activities were pooled
together. Our question, that Heidi will ask, is whether it is thought
that this year all ICANN resources devoted to IGF in Indonesia will also
be pooled together or not.

I hope this helps,

Olivier

-- 
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html