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<title>Re: Funding proposal for 1st EURALO board meeting in Geneva</title>
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<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Sorry Annette, I’m not sure I understand your point
here....<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Any procedures we have in place relate to the preparation of
budget and activity finding for the 2008-2009 FY<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>The EURALO F2F Board Meeting planned to be held in conjunction with
an IGF Meeting in Geneva at end Feb, is an activity requesting funding from
existing current budget, not the future one, so as I see it the information in
Nick’s response is absolutely relevant as for the current Budget no
specific RALO outreach or F2F meetings were budgeted for outside of the ‘usual’
ICANN meeting cycle ones (this you might note is not what is happening for the
proposed budget for the 08/09 year and we DO NEED to get RALO and ALS input
into that process -> as discussed in public meetings in New Delhi post
haste) <o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>EURALO should also note that other RALO’s have indeed made
excellent use of the teleconference facilities offered by ICANN, (and I personally
recommend this tool for your regular meeting use - *<b>particularly</b>* now we
seem to have a service provider that is actually worth working with) but that in
each of the F2F meeting(s) that I have been involved in for APRALO:- the APRICOT
/ BALI Meeting {which was our RALO formation event} and which I attended as an
ALS representative {but please note for that trip I was in fact funded by my
ccTLD, who were also happy for me to be attending the main meeting} ... and
the 1 day outreach meeting held in Hong Kong, as well as our Hybrid F2F
Teleconference monthly meeting in LA at ICANN meeting, just like your proposal,
these venues were selected because a critical mass of us were already
attending those fora, and teleconference facilities were used to allow those
who could not attend, either because they were not funded to be there anyway,
or due to clashes of commitment that prevented travel at the time ...<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>For already established budgets, we need to work within whatever
confines we have (and indeed funds still residual at this point in the cycle, after
all expenses and claims so far have been made), and it is indeed unfortunate
that this appears to mean this time that even though you have indeed made the
proper application and it is well supported in concept (certainly I applaud
anything that best gets RALO’s working to meet their potential </span><span
style='font-size:11.0pt;font-family:Wingdings;color:#1F497D'>J</span><span
style='font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D'>), as
I suspect the rest of the current ALAC Budget SC do... But just like the one
APRALO activity funding proposal made to sponsor an outreach activity the 9<sup>th</sup>
APNG Camp in August 2007 (also in this current budget) it appears that funds
are not available to make all our wishes and desires happen... From the APRALO
view we have as a result of this ensured that information project justification
and background briefing materials as well as our endorsement of the concept of
sponsorship as an outreach activity of the 10<sup>th</sup> Camp this August, (in
the next FY) have been collected and will be submitted for consideration on the
Budget planning for that year currently being undertaken.<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>So again Annette I don’t really see how “</span><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'>our democratically
decided procedures are ignored</span><span style='font-size:11.0pt;
font-family:"Calibri","sans-serif";color:#1F497D'>“, particularly in this
*<b>time critical</b>* application/ response requirement *<b>time course</b>*, nor
do I feel that we are working under an arbitrary system, rather an unfortunately
currently resource limited one, and I certainly look forward to the opportunities
offered by the new ICANN budget and activity process/development paradigm that
we are currently involved in...<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>Please also note that the ALAC Budget SC still requires representation
from an ALAC Member from AFRALO and NARALO to ensure regional interest equity,
and I would like those names to be submitted for our next ALAC Meeting see <a
href="https://st.icann.org/alac/index.cgi?at_large_officers_and_working_group_leaders">https://st.icann.org/alac/index.cgi?at_large_officers_and_working_group_leaders</a><o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'>CLO<o:p></o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<p class=MsoNormal><span style='font-size:11.0pt;font-family:"Calibri","sans-serif";
color:#1F497D'><o:p> </o:p></span></p>
<div>
<div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'>
<p class=MsoNormal><b><span lang=EN-US style='font-size:10.0pt;font-family:
"Tahoma","sans-serif"'>From:</span></b><span lang=EN-US style='font-size:10.0pt;
font-family:"Tahoma","sans-serif"'> annette.muehlberg@web.de
[mailto:annette.muehlberg@web.de] <br>
<b>Sent:</b> Saturday, 23 February 2008 6:03 AM<br>
<b>To:</b> Vanda Scartezini UOL; Cheryl Langdon-Orr; Wolf Ludwig; Nick
Ashton-Hart<br>
<b>Cc:</b> alac-internal@atlarge-lsts.icann.org; Europe Discuss<br>
<b>Subject:</b> Re: Funding proposal for 1st EURALO board meeting in Geneva<o:p></o:p></span></p>
</div>
</div>
<p class=MsoNormal><o:p> </o:p></p>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Dear
Nick,</span><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal> <o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Wolf
adressed in the correct way his funding proposal to the budget committee and
now you give a final answer without consulting with this committee. </span><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal> <o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>How
can we work in a reliable manner, if our democratically decided
procedures are ignored? I think implementing our procedures is crucial
otherwise we open the door to arbitrariness.</span><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal> <o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>kind
regards</span><o:p></o:p></p>
</div>
<div>
<p class=MsoNormal> <o:p></o:p></p>
</div>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>annette</span> <o:p></o:p></p>
</div>
<blockquote style='border:none;border-left:solid black 1.5pt;padding:0cm 0cm 0cm 4.0pt;
margin-left:3.75pt;margin-top:5.0pt;margin-right:0cm;margin-bottom:5.0pt'>
<div>
<p class=MsoNormal><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>-----
Original Message ----- <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal style='background:#E4E4E4'><b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'>From:</span></b><span style='font-size:10.0pt;
font-family:"Arial","sans-serif"'> <a href="mailto:Nick.Ashton-Hart@icann.org"
title="Nick.Ashton-Hart@icann.org">Nick Ashton-Hart</a> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>To:</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <a
href="mailto:wolf.ludwig@comunica-ch.net" title="wolf.ludwig@comunica-ch.net">Wolf
Ludwig</a> ; <a href="mailto:cheryl@hovtek.com.au" title="cheryl@hovtek.com.au">Cheryl
Langdon-Orr</a> ; <a href="mailto:DThompson@GOV.NU.CA"
title="DThompson@GOV.NU.CA">Darlene Thompson</a> ; <a
href="mailto:annette.muehlberg@web.de" title="annette.muehlberg@web.de">Annette
Muehlberg</a> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Cc:</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> <a
href="mailto:euro-discuss@atlarge-lists.icann.org"
title="euro-discuss@atlarge-lists.icann.org">Europe Discuss</a> <o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Sent:</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> Thursday, February
21, 2008 11:54 AM<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><b><span style='font-size:10.0pt;font-family:"Arial","sans-serif"'>Subject:</span></b><span
style='font-size:10.0pt;font-family:"Arial","sans-serif"'> Re: Funding proposal
for 1st EURALO board meeting in Geneva<o:p></o:p></span></p>
</div>
<div>
<p class=MsoNormal><o:p> </o:p></p>
</div>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Arial","sans-serif"'>Dear
Wolf:<br>
<br>
Thanks very much for your note – you had raised this with me in person in
New Delhi and now this provides an opportunity for me to respond in a like vein
in a more public way.<br>
<br>
Firstly, it is important to set the context in which this request is made. We
have just concluded an ICANN meeting which was more expensive by a considerable
amount than is normally the case. We will not have a clear picture of what
impact this has on the remaining funds available for At-Large for a few weeks. <br>
<br>
I am sure that you will agree that we would not want to spend funds now which
could have the effect of limiting the ability of ALSes in EURALO to attend the
ICANN Meeting in Paris. Until all the expenses for New Delhi are in and
accounted for, we will not really know where we stand.<br>
<br>
I understand that your request envisages the travel support for one to three
people to come to Geneva, and that several members of the EURALO board will be
in Geneva. What I would suggest as I mentioned to you in New Delhi is that we
provide a teleconference facility to allow remote participation – not
only by board members, but by ALSes too. ICANN would certainly be able to make
those facilities available.<br>
<br>
Finally, I draw your attention to the fact that the time between the request
and the event is extremely short – you’ll recall that the process
by which funds are requested envisages three weeks between the request and the
event. Of course we can be flexible and respond to situations as they arise,
but when we are speaking of travel support, it is always important to arrange
things far in advance as otherwise the costs of air travel are as you know
considerably greater.<br>
<br>
I agree that face-to-face meetings have an important role to play in
facilitating debate and even more in facilitating agreement. I trust that the
EURALO members present in Geneva will have productive discussions and that the
addition of one or two members via teleconference will be an added bonus. <br>
<br>
Finally, may I once again say that ICANN stands ready to facilitate telephonic
meetings for EURALO, as well as briefings on policy issues of concern to the
region, whenever we are asked to do so. I hope that the region will chose to
use the time between now and Paris to ensure that the Paris meeting is as
productive and constructive as the New Delhi meeting has proved to be.<br>
<br>
<br>
On 15/02/2008 10:27, "Wolf Ludwig"
<wolf.ludwig@comunica-ch.net> wrote:</span><o:p></o:p></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><span style='font-family:"Arial","sans-serif"'>Dear
Cheryl, Vanda, Annette<br>
Dear Nick,<br>
<br>
On our last Tel.Conf. in January the board of EURALO expected the User Summit
happen next June in Paris. And in this context we decided to finally have our
1st (physical) board meeting after ICANN’s New Delhi meeting at the end
of February in Geneva.<br>
<br>
The EURALO board was elected in May 07 and we planned to have our first board
meeting in conjunction with (Wolfgang Kleinwächter’s) last Studienkreis
Outreach meeting in October 07 in Warsaw. In August 07 we submitted an
application for a rather modest funding for a one-day board meeting to ICANN
which unfortunately was not approved. Please take into consideration that many
of EURALO’s board members have never met each other so far what hampered
the working dynamic considerably. And the recent ALAC-RALO meetings in Delhi
proofed in a rather convincing way how important f2f meetings are for any constructive
debates (not only) among volunteers.<br>
<br>
As some board member will come to Geneva in the context of the next
IGF-consultation end of February, we thought that this offers another
opportunity again to finally have a 1st EURALO board meeting in Geneva –
-and presumably last meeting before ICANN’s 32nd meeting in Paris. Please
note that the term of some of our board members expires at the end of may resp.
in June at our 1st General Assembly. And we consider it as being completely
inappropriate not having had a chance for at least one board meeting in
between, which is also indispensable for the preparation of the EURALO meeting
in Paris.<br>
<br>
As a first preliminary Agenda for this (1st) EURALO board meeting<br>
we suggested:<br>
<br>
(1) Briefing about ICANN’s New Delhi meeting<br>
(2) Options for a EURALO summit in Paris<br>
(3) Draft EURALO budget for the coming fiscal year<br>
(4) Planning for General Assembly in June 08 in Paris<br>
(5) Board elections at GA in June 08 in Paris<br>
(6) Other outreach activities foreseen<br>
(7) Miscellaneous<br>
<br>
The suggested funds for the EURALO board meeting the 25 February in Geneva are
rather modest again. It just needs travel reimbursements for a part of the
board members who are not coming to Geneva for the IGF-consultations anyhow.<br>
<br>
Travel / flight reimbursements
EURO / US$
2’000.—<br>
Hotel accommodation (if required) EURO /
US$ 300.—<br>
Meal
EURO
/ US$ 700.—<br>
<br>
Total
EURO
/ US$ 3’000.—<br>
<br>
This meeting is necessary for a decent preparation of the EURALO/ALS meeting
this summer in Paris as well. We are looking forward for a positive
considerations and response to our funding proposal to make our EURALO board
meeting a success.<br>
<br>
Kindest regards,<br>
Wolf Ludwig<br>
EURALO Chair<br>
<br>
<br>
<br>
comunica-ch<br>
phone +41 79 204 83 87<br>
www.comunica-ch.net<br>
<br>
<a href="http://blog.allmend.ch">http://blog.allmend.ch</a> -<br>
Digitale Allmend</span><o:p></o:p></p>
<p class=MsoNormal><span style='font-family:"Arial","sans-serif"'><br>
</span><span style='font-size:9.0pt;font-family:"Arial","sans-serif"'>-- <br>
<br>
Regards,<br>
</span><span style='font-size:9.0pt;font-family:"Times","serif"'><br>
</span><span style='font-size:9.0pt;font-family:"Arial","sans-serif"'>Nick
Ashton-Hart<br>
</span><span style='font-size:9.0pt;font-family:"Times","serif"'>Director for
At-Large<br>
Internet Corporation for Assigned Names and Numbers (ICANN)<br>
</span><span style='font-size:7.5pt;font-family:"Arial","sans-serif"'>Main Tel:
+33 (450) 40 46 88<br>
USA Tel: +1 (202) 657-5460<br>
Fax: +41 (22) 594-85-44<br>
Mobile: +41 (79) 595 54-68<br>
email: <span style='color:#1F1AED'>nick.ashton-hart@icann.org<br>
</span>Win IM: <span style='color:#1F1AED'>ashtonhart@hotmail.com</span> /
AIM/iSight: <span style='color:#1F1AED'>nashtonhart@mac.com </span>/ Skype:<span
style='color:#1F1AED'> nashtonhart<br>
</span>Online Bio:<span style='color:#1F1AED'> </span></span><span
style='font-size:9.0pt;font-family:"Helvetica","sans-serif"'> </span><span
style='font-size:7.5pt;font-family:"Helvetica","sans-serif"'>https://www.linkedin.com/in/ashtonhart
</span><span style='font-family:"Arial","sans-serif"'><o:p></o:p></span></p>
</blockquote>
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