[EURO-Discuss] Minutes, Recordings, and Transcripts of At-Large meetings
nick.ashton-hart at icann.org
Thu May 3 08:33:52 EDT 2007
As many of you know, there have been difficulties and delays with
minutes of At-Large meetings being posted expeditiously or in a
consistent way. This email is to update you on a standardised process
going forward which should greatly improve records-keeping and
resolve all these issues.
Henceforward, we will be handling these duties in a different way, so
that they will be posted much more quickly:
1) We will be recording meetings at ICANN International meetings
onsite. The recordings will then be immediately available, instead of
waiting for the conference service to make them available (we have
also had technical problems and delays with accessing recordings from
the conference service, especially in respect of very long meetings
such as are regularly a feature of international meetings).
For teleconferences, these recordings will be posted, as has been
the case for several months now, as soon as we have access to them.
2) The recordings will be sent directly off for transcription;
generally the transcripts will come back in a matter of a few days -
at which point they will be posted.
3) Very summarised minutes will be produced which give only: those
attending / not attending, decisions taken, voting results, and
agenda items tabled for discussion at a later meeting - because they
are so summarised, you can expect these meetings to be available
within minutes after the meeting concludes.
To update you on the secretariat-activities left over from the Lisbon
meetings: We are in the process of uploading recordings of the
African and European regional meetings, and also the ALAC meetings,
from the Lisbon ICANN meeting.
These recordings will be transcribed as well, and having sourced an
affordable transcription service, we are now in the process of
getting the transcriptions done.
Both transcripts and audio recordings will be posted as they become
Please accept our apologies for the delays in these administrative
tasks from Lisbon in particular. The volume of meetings - the
European meetings alone ran to more than 24 hours of meeting time -
has done us the favour of exposing the lack of scalability of our
previous procedures, but this has also provided an opportunity to
improve the accessibility of meeting results and information.
All of the material related to meetings of the community will
continue to be posted on the wikis. The URLs for all of the wikis are
now visible from the bottom of the front page of each Wiki, and also
at alac.icann.org - to make them all easier to find.
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email: nick.ashton-hart at icann.org
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