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FYI - finalised version sent directly, plus contributed to the CPWG
ALAC process.<br>
<div class="moz-forward-container"><br>
<br>
-------- Forwarded Message --------
<table class="moz-email-headers-table" cellspacing="0"
cellpadding="0" border="0">
<tbody>
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<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
</th>
<td>Fwd: NomCom Review: Feedback on planned implementation
steps</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date: </th>
<td>Tue, 11 Jun 2019 15:59:08 +0200</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From: </th>
<td>Olivier MJ Crépin-Leblond <a class="moz-txt-link-rfc2396E" href="mailto:ocl@gih.com"><ocl@gih.com></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td>Maureen Hilyard <a class="moz-txt-link-rfc2396E" href="mailto:maureen.hilyard@gmail.com"><maureen.hilyard@gmail.com></a>,
Justine Chew <a class="moz-txt-link-rfc2396E" href="mailto:justine.chew@gmail.com"><justine.chew@gmail.com></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">CC: </th>
<td><a class="moz-txt-link-abbreviated" href="mailto:cpwg@icann.org">cpwg@icann.org</a> <a class="moz-txt-link-rfc2396E" href="mailto:cpwg@icann.org"><cpwg@icann.org></a></td>
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Dear Maureen and Justine,<br>
<br>
I am writing to you to let you know of EURALO's response to the
questions asked. We were contacted directly by NomCom Review
staff. Having reviewed the ALAC's proposed response, I note that
our answers are broadly aligned.<br>
Kindest regards,<br>
<br>
Olivier<br>
<div class="moz-forward-container"><br>
<br>
-------- Forwarded Message --------
<table class="moz-email-headers-table" cellspacing="0"
cellpadding="0" border="0">
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<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Subject:
</th>
<td>Re: NomCom Review: Feedback on planned implementation
steps</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">Date:
</th>
<td>Tue, 11 Jun 2019 15:48:10 +0200</td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">From:
</th>
<td>Olivier MJ Crépin-Leblond <a
class="moz-txt-link-rfc2396E"
href="mailto:ocl@gih.com" moz-do-not-send="true"><ocl@gih.com></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">To: </th>
<td>Jean-Baptiste Deroulez <a
class="moz-txt-link-rfc2396E"
href="mailto:jean-baptiste.deroulez@icann.org"
moz-do-not-send="true"><jean-baptiste.deroulez@icann.org></a></td>
</tr>
<tr>
<th valign="BASELINE" nowrap="nowrap" align="RIGHT">CC: </th>
<td>Tom Barrett <a class="moz-txt-link-rfc2396E"
href="mailto:tbarrett@encirca.com"
moz-do-not-send="true"><tbarrett@encirca.com></a>,
Cheryl Langdon-Orr <a class="moz-txt-link-rfc2396E"
href="mailto:langdonorr@gmail.com"
moz-do-not-send="true"><langdonorr@gmail.com></a>,
Zahid Jamil-IG (<a class="moz-txt-link-abbreviated"
href="mailto:internet@jamilandjamil.com"
moz-do-not-send="true">internet@jamilandjamil.com</a>)
<a class="moz-txt-link-rfc2396E"
href="mailto:internet@jamilandjamil.com"
moz-do-not-send="true"><internet@jamilandjamil.com></a>,
Lars Hoffmann <a class="moz-txt-link-rfc2396E"
href="mailto:lars.hoffmann@icann.org"
moz-do-not-send="true"><lars.hoffmann@icann.org></a>,
ICANN At-Large Staff <a class="moz-txt-link-rfc2396E"
href="mailto:staff@atlarge.icann.org"
moz-do-not-send="true"><staff@atlarge.icann.org></a></td>
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<div class="moz-cite-prefix">Dear Jean-Baptiste,<br>
<br>
thank you for reaching out to EURALO. Please be so kind to
find the EURALO input to this consultation with responses
interspersed in your text below, written in <font
color="#3366ff">BLUE</font>. <br>
This input is not meant to contradict the ALAC input on the
matter, as EURALO will support the ALAC's input. Although this
input was prepared independently of the ALAC's input, it
should be taken as complementary to the ALAC's advice.<br>
If you have any question about any part of EURALO's response,
please do not hesitate to contact me.<br>
Kindest regards,<br>
<br>
Olivier MJ Crépin-Leblond<br>
EURALO Chair<br>
<br>
<br>
On 14/05/2019 16:51, Jean-Baptiste Deroulez wrote:<br>
</div>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear
Olivier, </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We are
contacting you in the capacity of Chair and Vice-Chairs
of the NomCom Review Implementation Working Group
(NomComRIWG). Following the ICANN </span><a
href="https://www.icann.org/resources/board-material/resolutions-2019-03-14-en#2.f"
moz-do-not-send="true"><span style="font-size:11.0pt">Board’s
acceptance</span></a><span style="font-size:11.0pt">
of the </span><a
href="https://www.icann.org/en/system/files/files/nomcom-review-final-05jun18-en.pdf"
moz-do-not-send="true"><span style="font-size:11.0pt">Final
Report</span></a><span style="font-size:11.0pt"> and
the </span><a
href="https://www.icann.org/en/system/files/files/nomcom2-ipt-review-faiip-14dec18-en.pdf"
moz-do-not-send="true"><span style="font-size:11.0pt">Feasibility
Assessment and Initial Implementation Plan</span></a><span
style="font-size:11.0pt">, we have been tasked to
oversee the implementation of the twenty-seven (27)
recommendations issued by the independent examiner.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Before
implementation can begin, the Board has asked us to
draft a Detailed Implementation Plan, due to be
submitted to the Board’s Organizational Effectiveness
Committee no later than 14 September 2019. </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">While
the NomComRIWG has the Board-mandated responsibility to
plan the implementation of the twenty-seven
recommendations, we would welcome any and all feedback
either as a single document from the EURALO or from
individual members of the EURALO. All feedback will
inform our drafting of the Detailed Implementation
Plan. We understand that you or the EURALO may not
have the time to respond to all 27 recommendations, so
we have identified seven where your input would be most
helpful.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please,
limit your response to the process you suggest we follow
for each implementation rather than advocating for any
specific outcome of the recommendation.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">We
kindly ask you to provide us with your feedback no
later than 10 June 2019</span></b><span
style="font-size:11.0pt">. If you cannot respond by that
time, but would like to provide input, please, let us
know at your earliest convenience by when we can expect
your feedback.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If you
have any questions or concerns, either about the list of
questions, or about any other aspect of the NomCom
Review implementation, please, do not hesitate to reach
out to us or any of ICANN’s support staff at any time.
</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Many
thanks and best wishes,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Tom
Barrett, Chair NomComRIWG </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Cheryl
Langdon-Orr, Vice-Chair NomComRIWG</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Zahid
Jamal, Vice-Chair NomComRIWG</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Cc:
ALAC, ASO AC, ccNSO Council, GAC, GNSO Council, RSSAC,
SSAC, NCSG, RrSG, RySG, BC, IPC, ISPCP, NCUC, NPOC,
AFRALO, APRALO, EURALO, LACRALO, NARALO.</span></p>
<span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><br
style="page-break-before:always" clear="all">
</span>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt">Recommendation
10</span></b><span style="font-size:11.0pt">:
Representation on the NomCom should be re-balanced
immediately and then be reviewed every five years.</span><span
style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l1
level1 lfo2"> <span style="font-size:11.0pt">What
process, based on which principles, would you suggest
for </span><span style="font-size:11.0pt">the
implementation of this recommendation to </span><span
style="font-size:11.0pt">rebalance the NomCom? And,
what criteria should the overall allocation of all
NomCom seats among the SO/ACs be based on?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">This really depends on the actual
"balancing". The recommendation suggests the creation of a
working group that would be tasked with undertaking an
assessment and ultimately making recommendations for the
actual re-balancing.<br>
The IPT suggests (2) rebalancing could be rotational. The
difference in balancing year on year will make this very
complicated as the group might not include the same balance of
stakeholders and this is likely to affect continuity. IPT
suggestion (3) mentions the growth and expansion of SO/ACs -
we believe that one has to be careful that gaming the system
will not be used to multiply constituencies thus bringing more
weight to the NomCom from a particular group of
constituencies. At this moment in time, short of supporting a
working group to take a deeper look at the issue and to make
recommendations, we can only support the process that is
currently suggested.</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l1
level1 lfo2"><span style="font-size:11.0pt"></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt">Recommendation
14</span></b><span style="font-size:11.0pt">: </span><span
style="font-size:11.0pt">Formalize communication
between the NomCom and the Board, SOs/ACs, and the PTI
Board in order to understand needed competencies and
experience.</span><span style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l3
level1 lfo3"> <span style="font-size:11.0pt">What
process would you suggest to </span><span
style="font-size:11.0pt">formalize the communication</span><span
style="font-size:11.0pt"> of the needed competencies
and experiences of NomCom appointees to your SO/AC?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">This issue is not solely caused by lack of
formalised communication. The Nominating Committee meets with
SOs and ACs asking what skills are currently needed in their
communities. But the way the question is asked at present
appears like asking a resident what size of pipe they would
like installed inside their house: they would have no idea. A
questionnaire asking the right questions, addressing specific
topics, could provide much more insights as to skill gaps in
SOs, ACs and the ICANN Board, than an open question "what type
of profile do you need?"<br>
It would also be helpful if the NomCom itself would publish
its own perception of perceived gaps in skill-sets and
competencies on the Board, as this can serve as a good
starting point for discussions with the community.<br>
</font> <br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l3
level1 lfo3"><span style="font-size:11.0pt"></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt">Recommendation
16</span></b><span style="font-size:11.0pt">: </span><span
style="font-size:11.0pt">Implement and codify a system
for providing feedback to the NomCom regarding the
contributions and participation of members up for
re-appointment by the NomCom (i.e. for the Board, PTI,
GNSO, ALAC and ccNSO)</span><span
style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l5
level1 lfo4"> <span style="font-size:11.0pt">What
process would you suggest to improve feedback to the
NomCom regarding the contribution and participation of
NomCom-appointees members </span><span
style="font-size:11.0pt">that wish to apply for</span><span
style="font-size:11.0pt"> re-appointment by the
NomCom?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">The NomCom should be provided with full
feedback from the body into which it appointed a candidate,
about that candidate's performance. This feedback should be
confidential to the NomCom so as to allow for a candid
assessment of that person's performance. Optionally, a NomCom
appointing a candidate to a position could store a rationale
of specific points/characteristics that resonated to appoint
this candidate and this rationale could be made available to a
later NomCom that would have to evaluate whether the
expectations of that prior NomCom were fulfilled regarding
that candidate. This additional information could help with
the NomCom's decision to re-appoint a candidate.</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l5
level1 lfo4"><span style="font-size:11.0pt"></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt">Recommendation
24</span></b><span style="font-size:11.0pt">: An
empowered body of current and former NomCom members
should be formed to ensure greater continuity across
NomComs, and in particular, to recommend and assist in
implementing improvements to NomCom operations.</span><span
style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l2
level1 lfo5"> <span style="font-size:11.0pt">What
process do you suggest should be put in place to help
ensure cross-community consensus on developing the
Charter and formation of this body? The Charter would
address issues such as membership, term-limits, number
and allocation of seats.</span></li>
</ul>
</div>
</blockquote>
<font color="#3366ff"><br>
This "empowered body" should be a cross community group
composed of members of the community appointed by their
respective component organisation, in the same manner as
NomCom participants. Its membership should be made up of the
current NomCom chair plus a past NomCom Chair, as well as past
NomCom members across the community. The function of this
group should be to focus purely on procedural matters and
should not influence NomCom selections. Its primary function
should be to make recommendations for ICANN component
organisations to act on. It should also receive instructions
from component organisations to implement recommendations. In
no way should it both recommend and implement without the
express agreement from NomCom component organisations.<br>
<br>
</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l2
level1 lfo5"><span style="font-size:11.0pt"></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt">Recommendation
25</span></b><span style="font-size:11.0pt">:
Improve NomCom selection decisions by assessing the
performance and needs of all bodies receiving NomCom
appointees.</span><span style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l0
level1 lfo6"> <span style="font-size:11.0pt">What
process would you suggest for your organization to
inform and improve future NomCom appointments?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">Prior to searching for candidates, a
questionnaire asking the right questions, addressing specific
topics, could provide much more insights as to skill gaps in
SOs, ACs and the ICANN Board than an open question "what type
of profile do you need?"<br>
The SO/AC should also provide candid feedback to the NomCom
about a candidate's past performance. This, again, could also
be done via a questionnaire to the Chair of the body that the
returning candidate has been appointed to. Both questionnaires
could be linked and compared so as to find out of the original
skills gap was competently fulfilled. Ultimately a form of
uniform feedback process, either through a specific feedback
form asking pertinent questions, or through a uniform 360 peer
review process used across all of ICANN, would help with
comparing performance of appointed candidates.<br>
</font> <br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l0
level1 lfo6"><span style="font-size:11.0pt"></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4
level1 lfo1"> <b><span style="font-size:11.0pt"
lang="EN">Recommendation 27</span></b><span
style="font-size:11.0pt" lang="EN">: Provide clarity
on desire for and definition of “independent
directorsâ€. Upon clarification of desire and
definition, determine the number of specific seats for
“independent directorsâ€.</span><span
style="font-size:11.0pt"></span></li>
</ol>
<p class="MsoNormal" style="margin-left:.25in"><span
style="font-size:11.0pt">Â </span></p>
<p class="MsoListParagraph"
style="margin-left:.75in;mso-add-space:auto;text-indent:-.25in;mso-list:l4
level3 lfo1"> <span
style="font-size:11.0pt;font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">Â Â Â Â Â Â Â Â </span></span></span><span
style="font-size:11.0pt">What are your suggestions
regarding the process of implementing of this
recommendation?</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Â </span></p>
</div>
</blockquote>
<br>
<font color="#3366ff">The notion of "independent directors" is
misguided. <br>
Whilst the NomCom selected directors can be part of the ICANN
community, all NomCom selected directors should be, as much as
possible, unrelated to the Domain Name industry. They should
be completely un-conflicted for all decisions of the ICANN
Board and should not derive a direct income from the domain
name business. This is needed mainly to balance out ICANN
Board members appointed by SOs and ACs that are more likely to
be conflicted. Declaring a conflict of interest is not enough
in this case.<br>
<br>
---- end of contribution ---<br>
<br>
<br>
</font> </div>
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