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Dear colleagues,<br>
<br>
please be so kind to find my proposed response below to questions
that we have received about the NomCom Review.<br>
My answers are in blue.<br>
Please let me know as soon as possible if you propose any amendments
to the text, as the deadline for answer is 10 June.<br>
<br>
<br>
<div class="moz-cite-prefix">On 14/05/2019 16:51, Jean-Baptiste
Deroulez wrote:<br>
</div>
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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear
Olivier, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">We are
contacting you in the capacity of Chair and Vice-Chairs of
the NomCom Review Implementation Working Group (NomComRIWG).
Following the ICANN </span><a
href="https://www.icann.org/resources/board-material/resolutions-2019-03-14-en#2.f"
moz-do-not-send="true"><span style="font-size:11.0pt">Board’s
acceptance</span></a><span style="font-size:11.0pt"> of
the </span><a
href="https://www.icann.org/en/system/files/files/nomcom-review-final-05jun18-en.pdf"
moz-do-not-send="true"><span style="font-size:11.0pt">Final
Report</span></a><span style="font-size:11.0pt"> and the </span><a
href="https://www.icann.org/en/system/files/files/nomcom2-ipt-review-faiip-14dec18-en.pdf"
moz-do-not-send="true"><span style="font-size:11.0pt">Feasibility
Assessment and Initial Implementation Plan</span></a><span
style="font-size:11.0pt">, we have been tasked to oversee
the implementation of the twenty-seven (27) recommendations
issued by the independent examiner.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Before
implementation can begin, the Board has asked us to draft a
Detailed Implementation Plan, due to be submitted to the
Board’s Organizational Effectiveness Committee no later than
14 September 2019. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">While the
NomComRIWG has the Board-mandated responsibility to plan the
implementation of the twenty-seven recommendations, we would
welcome any and all feedback either as a single document
from the EURALO or from individual members of the EURALO.
All feedback will inform our drafting of the Detailed
Implementation Plan. We understand that you or the EURALO
may not have the time to respond to all 27 recommendations,
so we have identified seven where your input would be most
helpful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please,
limit your response to the process you suggest we follow for
each implementation rather than advocating for any specific
outcome of the recommendation.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">We kindly
ask you to provide us with your feedback no later than 10
June 2019</span></b><span style="font-size:11.0pt">. If
you cannot respond by that time, but would like to provide
input, please, let us know at your earliest convenience by
when we can expect your feedback.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If you have
any questions or concerns, either about the list of
questions, or about any other aspect of the NomCom Review
implementation, please, do not hesitate to reach out to us
or any of ICANN’s support staff at any time. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Many thanks
and best wishes,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Tom Barrett,
Chair NomComRIWG <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Cheryl
Langdon-Orr, Vice-Chair NomComRIWG<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Zahid Jamal,
Vice-Chair NomComRIWG<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Cc: ALAC,
ASO AC, ccNSO Council, GAC, GNSO Council, RSSAC, SSAC, NCSG,
RrSG, RySG, BC, IPC, ISPCP, NCUC, NPOC, AFRALO, APRALO,
EURALO, LACRALO, NARALO.<o:p></o:p></span></p>
<span
style="font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US"><br
style="page-break-before:always" clear="all">
</span>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt">Recommendation 10</span></b><span
style="font-size:11.0pt">: Representation on the NomCom
should be re-balanced immediately and then be reviewed
every five years.</span><span style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l1
level1 lfo2"> <span style="font-size:11.0pt">What process,
based on which principles, would you suggest for </span><span
style="font-size:11.0pt">the implementation of this
recommendation to </span><span style="font-size:11.0pt">rebalance
the NomCom? And, what criteria should the overall
allocation of all NomCom seats among the SO/ACs be based
on?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">This really depends on the actual "balancing".
The recommendation suggests the creation of a working group that
would be tasked with undertaking an assessment and ultimately
making recommendations for the actual re-balancing.<br>
The IPT suggests (2) rebalancing could be rotational - the
difference in balancing year on year will make this very
complicated as the group will not include the same balance of
stakeholders and this is likely to affect continuity. IPT
suggestion (3) mentions the growth and expansion of SO/ACs - we
believe that one has to be careful that gaming the system will not
be used to multiply constituencies thus bringing more weight to
the NomCom from a particular group of constituencies. At this
moment in time, short of supporting a working group to take a
deeper look at the issue and to make recommendations, we can only
support the process that is currently suggested.</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l1
level1 lfo2"><span style="font-size:11.0pt"><o:p></o:p></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt">Recommendation 14</span></b><span
style="font-size:11.0pt">: </span><span
style="font-size:11.0pt">Formalize communication between
the NomCom and the Board, SOs/ACs, and the PTI Board in
order to understand needed competencies and experience.</span><span
style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l3
level1 lfo3"> <span style="font-size:11.0pt">What process
would you suggest to </span><span
style="font-size:11.0pt">formalize the communication</span><span
style="font-size:11.0pt"> of the needed competencies and
experiences of NomCom appointees to your SO/AC?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">This issue is not solely caused by lack of
formalised communication. The Nominating Committee meets with SOs
and ACs asking what skills are currently needed in their
communities. That said, this could well be akin to ask an end user
what size of pipe they'd like installed inside their house: they
would have no idea. A questionnaire asking the right questions,
addressing specific topics, could provide much more insights as to
skill gaps in SOs, ACs and the ICANN Board than an open question
"what type of profile do you need?"</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l3
level1 lfo3"><span style="font-size:11.0pt"><o:p></o:p></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt">Recommendation 16</span></b><span
style="font-size:11.0pt">: </span><span
style="font-size:11.0pt">Implement and codify a system for
providing feedback to the NomCom regarding the
contributions and participation of members up for
re-appointment by the NomCom (i.e. for the Board, PTI,
GNSO, ALAC and ccNSO)</span><span style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l5
level1 lfo4"> <span style="font-size:11.0pt">What process
would you suggest to improve feedback to the NomCom
regarding the contribution and participation of
NomCom-appointees members </span><span
style="font-size:11.0pt">that wish to apply for</span><span
style="font-size:11.0pt"> re-appointment by the NomCom?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">In the At-Large Community, the RALOs make
recommendations for appointing people and the ALAC makes the
appointment. Both need to be aware of a returning member's
performance. Establishing member performance is the first
challenge. This should be composed of two parts:<br>
1. a member's attendance<br>
2. a 360 evaluation from colleagues - with compounded scores from
all NomCom participants so as to avoid identification of the
sources of the evaluation.<br>
Communication between the ALAC Chair plus RALO Chairs and NomCom
Chair would be an ideal channel for the feedback. It is then down
to each appointing organisation to devise its own internal
processes to make use of the information.</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l5
level1 lfo4"><span style="font-size:11.0pt"><o:p></o:p></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt">Recommendation 24</span></b><span
style="font-size:11.0pt">: An empowered body of current
and former NomCom members should be formed to ensure
greater continuity across NomComs, and in particular, to
recommend and assist in implementing improvements to
NomCom operations.</span><span style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l2
level1 lfo5"> <span style="font-size:11.0pt">What process
do you suggest should be put in place to help ensure
cross-community consensus on developing the Charter and
formation of this body? The Charter would address issues
such as membership, term-limits, number and allocation of
seats.</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">Response A: This "empowered body" should be a
cross community group composed of members of the community
appointed by their respective component organisation, in the same
manner as NomCom participants. The function of this group should
be to focus purely on procedural matters and should not influence
NomCom selections. Its primary function should be to make
recommendations for ICANN component organisations to act on. It
should also receive instructions from component organisations to
implement recommendations. In no way should it both recommend and
implement without the express agreement from NomCom component
organisations.<br>
<br>
or<br>
<br>
Response B: there is no need for such a group - as periodic NomCom
Reviews will perform the same task.</font><br>
<br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l2
level1 lfo5"><span style="font-size:11.0pt"><o:p></o:p></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt">Recommendation 25</span></b><span
style="font-size:11.0pt">: Improve NomCom selection
decisions by assessing the performance and needs of all
bodies receiving NomCom appointees.</span><span
style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l0
level1 lfo6"> <span style="font-size:11.0pt">What process
would you suggest for your organization to inform and
improve future NomCom appointments?</span></li>
</ul>
</div>
</blockquote>
<br>
<font color="#3366ff">Prior to searching for candidates, a
questionnaire asking the right questions, addressing specific
topics, could provide much more insights as to skill gaps in SOs,
ACs and the ICANN Board than an open question "what type of
profile do you need?"<br>
The SO/AC should also provide candid feedback to the NomCom about
a candidate's past performance. This, again, could also be done
via a questionnaire to the Chair of the body that the selectee has
been appointed to. Both questionnaires could be linked so as to
find out of the original skills gap was competently fulfilled. <br>
</font> <br>
<blockquote type="cite"
cite="mid:7ECF19C2-0BA0-4F73-A7B5-E9351BACF7F8@icann.org">
<div class="WordSection1">
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph"
style="margin-left:.25in;mso-add-space:auto;mso-list:l0
level1 lfo6"><span style="font-size:11.0pt"><o:p></o:p></span><br>
</li>
</ul>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="6" type="1">
<li class="MsoListParagraph"
style="margin-left:0in;mso-add-space:auto;mso-list:l4 level1
lfo1"> <b><span style="font-size:11.0pt" lang="EN">Recommendation
27</span></b><span style="font-size:11.0pt" lang="EN">:
Provide clarity on desire for and definition of
“independent directors”. Upon clarification of desire and
definition, determine the number of specific seats for
“independent directors”.</span><span
style="font-size:11.0pt"><o:p></o:p></span></li>
</ol>
<p class="MsoNormal" style="margin-left:.25in"><span
style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoListParagraph"
style="margin-left:.75in;mso-add-space:auto;text-indent:-.25in;mso-list:l4
level3 lfo1">
<!--[if !supportLists]--><span
style="font-size:11.0pt;font-family:Symbol"><span
style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman""> </span></span></span><!--[endif]--><span
style="font-size:11.0pt">What are your suggestions regarding
the process of implementing of this recommendation?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
</blockquote>
<br>
<font color="#3366ff">The NomCom selected directors can be part of
the ICANN community, all NomCom selected directors should be, as
much as possible, unrelated to the Domain Name industry. They
should be completely unconflicted for all decisions of the ICANN
Board and should not derive a direct income from the domain name
business. Declaring a conflict of interest is not enough here.<br>
<br>
<font color="#000000">--- end ---<br>
<br>
Please review and propose amendments as soon as possible, as
these are really my basic, draft answers that I have responded
to in the best of my ability to understand our community. If I
am wrong on specific points, then please tell me.<br>
Many thanks,<br>
<br>
Olivier<br>
</font></font>
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