[Euro-board] EURALO General Assembly - highlighting DEADLINES and requirements as per new EURALO rules

[Olivier MJ Crépin-Leblond]

Dear Colleagues,

as you can see from the extract of Silvia Vivanco's email below, we have
until 5 November to create the agenda for the EURALO General Assembly. I
would therefore like to have the agenda finalised by 4th November, which
is in 48 hours.
Sébastien as the incoming Chair and I as outgoing Chair, have discussed
the agenda and have put together a first draft which you can find on:
https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda

Please be so kind to provide your input as soon as possible so we can
finalise the agenda. We have 90 minutes in total -- and perhaps less. I
will bring a WebCam to the meeting and a suitable microphone to enable
remote participation, so we will have the possibility for remote
participants. We will also have the ability for those present to hold
proxies for remote participants. This is something that the new Bylaws
allow and which should help with achieving Quorum.

/8.2.1.3. Proxies may only validly be appointed by a notice in writing
(a “proxy notice”) which://
//(a) states the name and address of the Member appointing the proxy;//
//(b) identifies the person appointed to be that Member’s proxy and the
General Assembly in relation to which that person is appointed;//
//(c) is signed by or on behalf of the Member appointing the proxy, or
is authenticated in such manner as the Board may determine; and//
//(d) is delivered to the General Assembly in accordance with the
articles and any instructions contained in the notice of the General
Assembly to which they relate./

Looking forward to your input.

Kindest regards,

Olivier

On 28/10/2019 11:20, Silvia Vivanco wrote:
>
> Dear Olivier, Sebastian and Natalia,
>
>  
>
> In preparation for the EURALO General Assembly, I would like to point
> out the following requirements (deadlines) according to the New
> Articles of Association
> <https://community.icann.org/display/EURALO/FINAL+DRAFT+EURALO+Articles+of+Association+2019>
> (which  hopefully will be approved in a couple of days).
>
>  
>
> The GA will be on Day: Tuesday 26th November in Berlin.
>
>  
>
> 1) GA Announcement : see Article8.2.4.2. The notice of the ordinary
> “General Assembly” is communicated in written form, *by the “Board”
> with the final Agenda at least twenty-one days prior.*
>
>  
>
> Accordingly the announcement shall be sent *BY NOVEMBER 05.*    
>
> (Note this date is within the ICANN 66 week so we would suggest that
> the Board draft the wording of the announcement and have it ready to
> be sent as soon as the new rules are passed, in 2 days)
>
>  
>
>  
>
> 3) The GA Agenda page wiki has a place holder with previous Agenda
> items- it needs to be updated with the items you wish to discuss.
>
>  
>
> https://community.icann.org/display/EURALO/EURALO+General+Assembly+2019+Agenda
>
>  
>
>  
>
> Thank you very much!
>
>  
>
> Kindest regards
>
>  
>
> Silvia
>
>  
>
>  
>
> Silvia Vivanco
>
> Senior Manager, At-Large Regional Affairs
>
> Policy Development and At-Large Relations
>
> Tel: +51-997510935
>

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