[Euro-board] DOODLE result for Virtual EURALO General Assembly at the IGF in Vilnius

Matthias Langenegger matthias.langenegger at icann.org
Fri Aug 6 04:40:21 CDT 2010

Dear Wolf,

The IGF Secretariat confirmed to me that it is possible to reserve a small
meeting room at the venue from 1700 - 1930 on Wednesday, 15 September.

With your consent, I will confirm our reservation with the IGF Secretariat.

Are you going to send out an preliminary invitation for the EURALO GA to the

In the invitation, you could add that additional information with regards to
the exact location and remote participation instructions will follow

Kind Regards,

On 06/08/2010 01:16, "Wolf Ludwig" <wolf.ludwig at comunica-ch.net> wrote:

> Dear Matthias and all,
> thanks for conducting this Doodle pool for finding an appropriate date and
> time for the next EURALO GA at the IGF in Vilnius. What I realised and
> discussed with Olivier later (I wasn't aware immediately) is the point that
> the EURALO members present at the IGF may manage over the day / lunch
> time to come together for a GA BUT the choice of the lunch time may be
> difficult for those not present and participating remotely. So far, most of
> the people who participated in the Doodle poll will be present at the IGF
> (except Manuel who indicated already "he may arrange it").
> To ensure that more EURALO members may have the chance to participate,
> I suggest to keep the selected day (Wednesday, 15.09.) but to remove the
> time slot into the late afternoon - let's say 17:00 to 19:30 - to facilitate
> broader participation by our ALSes. If we have only 6 (perhaps 7 with
> Annette or 8 with Sandra) voting members (Olivier, Siranush and Desiree
> cannot vote so far) we are beyond any justifiable quorum for the GA (one
> third of the members). I don't know whether the afternoon time slot will
> guarantee a proper quorum (at least half of the members) but it may
> increase the chances for it. Therefore, I suggest to try it and to announce
> the mentioned day with the modified afternoon time.
> Can you please verify meeting room reservations (in or outside the IGF
> venue) with the IGF Secretariat or alternatives in suitable hotels?
> Thanks for your efforts and support!
> Kind regards,
> Wolf
> Matthias Langenegger wrote Thu, 5 Aug 2010 07:24:
>> Dear Wolf and Olivier,
>> According to the Doodle on the virtual EURALO GA, Wednesday, September 15th
>> from 1:00 PM - 4:00 PM Vilnius time would be the preferred time slot
>> (allowing 7 ALS reps to participate).
>> See http://www.doodle.com/3rxsciascwnvivbw
>> Would you like to go ahead and confirm out meeting room reservation for this
>> time slot with the IGF Secretariat? I am still waiting for a confirmation
>> for a conference telephone from the local organizers. I will keep you
>> informed about it.
>> Kind Regards,
>> Matthias
>> ------ Forwarded Message
>> From: ICANN At-Large Staff <staff at atlarge.icann.org>
>> Reply-To: Discussion for At-Large Europe
>> <euro-discuss at atlarge-lists.icann.org>
>> Date: Mon, 26 Jul 2010 09:15:41 -0700
>> To: Discussion for At-Large Europe <euro-discuss at atlarge-lists.icann.org>
>> Subject: [EURO-Discuss] DOODLE: Virtual EURALO General Assembly at the IGF
>> in Vilnius
>> Dear All,
>> As per decision at the 20 July EURALO teleconference, EURALO will hold a
>> virtual General Assembly (GA) during the IGF in Vilnius (14 trough 17
>> September 2010).
>> Please use the Doodle poll linked below to help us prepare the General
>> Assembly and  send us your availabilities to participate in this meeting -
>> either remotely or at the LITEXPO Conference Center in Vilnius:
>> http://www.doodle.com/3rxsciascwnvivbw
>> Green - can participate
>> Yellow - difficult, but not impossible to participate
>> Red - can not participate
>> The poll will remain open until Monday 9 August 2010.
>> This will be a virtual GA, that is, a GA taking place as a teleconference
>> call, with EURALO participants already in Vilnius for the IGF, present
>> physically in a meeting room. Please not that there will be no travel
>> allowances from ICANN to travel to the IGF. The GA is likely to last up to
>> three hours and its details and agenda will be worked out in August.
>> --
>> Regards,
>> Heidi Ullrich, Matthias Langenegger, Seth Greene, Gisella Gruber-White,
>> Marilyn Vernon, Kristina Nordström
>> ICANN At-Large Staff
>> email: staff[at]atlarge.icann.org
>> website: www.atlarge.icann.org
>> _______________________________________________
>> EURO-Discuss mailing list
>> EURO-Discuss at atlarge-lists.icann.org
>> http://atlarge-lists.icann.org/mailman/listinfo/euro-discuss_atlarge-lists.i
>> cann.org
>> Homepage for the region: http://www.euralo.org
>> ------ End of Forwarded Message
> comunica-ch
> phone +41 79 204 83 87
> Skype: Wolf-Ludwig
> www.comunica-ch.net
> Digitale Allmend
> http://blog.allmend.ch -
> EURALO - ICANN's Regional At-Large Organisation
> http://euralo.org

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