[At-Large] Election for a Vice-Chair - Nominations Periods ends 2 April

Tue Apr 1 11:11:53 EDT 2008

Dear Community,

as Sebastien was candidat, may I propose him again to this poste of vice
chair if he wants of course.

Regards
Hawa

2008/3/31, At-Large Staff <staff at atlarge.icann.org>:
>
> Dear Community:
>
> This email is to remind you of the  formal ŒElection Call¹ issued by the
> Chair of the ALAC on 19th March, as required by Rule 10.12 of the Rules of
> Procedure of the ALAC due to a vacancy amongst the Officers of the ALAC.
>
> The 14-day nomination period, as provided by Rule 9.2, will end on 2nd
> April.  All nominations must, per that Rule, be received on the ALAC
> public
> list at alac at atlarge-lists.icann.org not later than 14 days.
>
> I can confirm that to date, no nomincations have been made.
>
> Nominations may be made as provided in Rule 9.
> The Criteria for Officers of the ALAC may be found in Rule 3.
> Election of Officers is covered by Rules 2, 9, and 10
>
> NOTE: The Election Procedures make clear reference to it being necessary
> for
> part of the process to be conducted at an ICANN International Meeting.
> These
> provisions are designed to fill regular appointments, and not interim
> appointments. The Chair intends to present relevant amendments to the
> Rules
> of Procedure at the next ALAC Telephonic meeting in April to allow for
> interim elections to be conducted without the necessity of waiting for the
> next ICANN International Meeting.
>
> The full Rules of Procedure may be found at:
>
> https://st.icann.org/data/workspaces/alac/attachments/rules_of_procedure:200
> 71023183147-0-6223/files/ALAC%20ROP's%20Adopted%20October%202007.doc
>
> The Rules above referenced are reproduced below.
>
> Rule 2 - Election of Officers
>
> 2.1         The ALAC shall elect a Chair, at least two (2) Vice-Chairs and
> a
> Rapporteur by the mechanism outlined in Rule 10.
> 2.2         All officers are normally elected at an Annual General Meeting
> of ICANN .
> 2.3         The election can take place by electronic mail, online
> balloting, written balloting, or any other means deemed convenient and
> accurate
> 2.4         All officers serve for a term of one year starting from the
> closure of an AGM and ending at the closure of the following AGM.
> 2.5         Officers shall be freely chosen by the ALAC, according to the
> following criteria:
> 2.6         They shall accept to serve on behalf of the AT LARGE COMMUNITY
> by acting for the good of the entire Committee, working to bridge
> differences and build consensus, but also recognizing difference and
> enabling different opinions to be shared;
> 2.7         They shall accept, while acting in their capacity as ALAC
> officer, to put the collective views of the Committee always in front of
> their own.
>
> Rule 3 - Qualification Criteria for Officers
>
> 3.1 All officers must be members of the ALAC.
> 3.2 A conflict of interest statement must be filed;
> 3.3 A person shall not serve, at the same time, in two different officer
> positions;
> 3.4 The Chair shall be ineligible to serve on ICANN's Nominating Committee
> in any year in   which they serve on the ALAC;
>   3.5 All officers can be removed before the end of their term by a vote
> of
> recall according to   rule 11.
> 3.6 All officers have a duty of performing their roles with diligence and
> loyalty to the   Committee, and are bound to meet the minimum
> participation
> requirements set forth in rule 21.  In case of failure to do so, the Chair
> shall call a vote of recall.
> 3.7  Only standing members of the At-Large Advisory Committee are eligible
> to serve as Chair. If at any point in time the Chair leaves the membership
> of the ALAC for any reason, he / she shall immediately cease the function
> of
> Chair as well.
>
> Rule -9 Procedures for the Presentation of Candidatures
>
> 9.1 No earlier than one calendar month and no later than three weeks
> before
> the beginning of an ICANN Meeting where an ALAC officer has to be elected,
> the current Chair of the ALAC will send to the public ALAC list an
> ³election
> call² message, listing the officers that are to be elected at that ICANN
> Meeting, asking for nominations, and stating the deadline according to the
> following paragraph 9.2.
> 9.2 The deadline for nominations for all open officer positions shall be
> 14
> (fourteen) days after the date of the ³election call². Only delegates can
> nominate or self-nominate, by posting a message to the public ALAC list.
> Anyone who will or has a chance to meet eligibility requirements after the
> next ICANN Annual General Meeting can be nominated; it is not necessary
> for
> nominees to meet eligibility requirements at the moment of the nomination,
> but, if elected, they will have to meet them before taking their position.
> Nominations of individuals who certainly will not be able to meet the
> eligibility requirements after the closure of the next Annual General
> Meeting are invalid.
> 9.3 Nominations must be accepted by the nominee by sending a message of
> acceptance to the public ALAC list (or to the person who nominated them,
> who
> will then forward it to the public ALAC list, if they do not have posting
> privileges to the public ALAC list at the time) by the deadline of 7
> (seven)
> days after the deadline for nominations. Nominations that are not accepted
> are invalid.
> 9.4 After the deadline for nomination acceptance and before the beginning
> of
> the ICANN Meeting, the Chair will post to the public ALAC list an
> ³election
> summary² message. This message will contain a summary of all valid
> nominations for any open position. In such message, the Chair will also
> notify the day and time in which the actual vote will happen; such day and
> time must be comprised between the beginning and the closure of the ICANN
> Meeting, except when the Meeting is also the Annual General Meeting. In
> this
> latter case, the day and time of the vote must be comprised in the first
> 48
> (forty-eight) hours after the closure of the Annual General Meeting; thus,
> the electorate will include the delegates whose term starts at the closure
> of that Annual General Meeting, and will not include the former ALAC
> members
> whose term ends at the closure of that Annual General Meeting.
> 9.5 Nominations shall then be discussed on the public ALAC list and at the
> physical ALAC meetings during the ICANN Meeting.
> 9.6 At the day and time of the vote, delegates will be provided (by staff
> or
> delegated disinterested third party) with a mechanism for voting that
> meets
> the following requirements:
> o  It allows for each delegate to cast their vote in a confidential
> manner,
> so that no other delegate or officer shall know it;
> o  It allows for delegates who are not physically present to cast their
> vote
> remotely (also in advance of the day and time of the vote, if they are
> unavailable at that moment
> o  Each delegate can cast up to one preference for each open position,
> picking among the list of   validly nominated individuals published at
> rule
> 9.4. Votes for other individuals are considered equivalent to abstention.
>
> Rule 10. Procedures for the Candidate Elections
>
> 10.1 A quorum must exist for the election to be valid.
> 10.2 All Voting in Elections will be CONFIDENTIAL
> 10.3 The ALAC can designate an independent third party to conduct the
> mechanics of an electoral vote.
> 10.4 Instant-runoff voting
> <http://en.wikipedia.org/wiki/Instant-runoff_voting> (IRV) will be used as
> the voting system to determine the winner. (ref - Wikipedia -
> http://en.wikipedia.org/wiki/Instant-runoff_voting
> <http://en.wikipedia.org/wiki/Instant-runoff_voting>  )
> 10.5 Voters rank candidates in order of preference.
> 10.6 If no candidate receives an overall majority of first preferences the
> candidates with fewest votes are eliminated one by one, and their votes
> transferred according to their second and third preferences (and so on),
> until one candidate achieves a majority.
> 10.7 After votes have been collected, a Œdisinterested person¹ will
> examine
> them and call the result.
> 10.8 The newly elected officers assume their position at the closure of
> the
> Annual General Meeting.
> 10.9 In case two or more candidates receive the same, highest number of
> preferences, a tiebreak vote is to be conducted.
> 10.9.1 The Chair will select a new date and time for a new vote on that
> position, at least 7 (seven) days later than the current vote; in such
> vote,
> only the candidates that received the same, highest number of preferences
> will be eligible to receive preferences. The Chair will then immediately
> send a new ³election summary² message according to rule 9.4, and the
> procedure will then restart from rule 9.5
> 10.10 In case no candidate could be elected for any other reason (lack of
> valid nominations, lack of five valid preferences...), the Chair will
> immediately post a new ³election call², thus reopening nominations. The
> procedure will then restart from rule 9.6
> 10.11 Incumbent officers shall continue to serve in their position in full
> standing until a valid result is obtained for the election and a new
> officer
> is elected.
> 10.12 If for any reason whatsoever (including lack of quorum, lack or loss
> of eligibility requirements, resignation, or recall) an officer position
> becomes vacant before the end of the term, the Chair will promptly start
> an
> election to fill it, by sending an ³election call² message and starting
> the
> procedure from rule 9.1
>
> --
>
> Regards,
>
> Nick Ashton-Hart
> Director for At-Large
> Internet Corporation for Assigned Names and Numbers (ICANN)
> Main Tel: +33 (450) 40 46 88
> USA Tel: +1 (202) 657-5460
> Fax: +41 (22) 594-85-44
> Mobile: +41 (79) 595 54-68
> email: nick.ashton-hart at icann.org
> Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / Skype:
> nashtonhart
> Online Bio:   https://www.linkedin.com/in/ashtonhart
>
> _______________________________________________
> ALAC mailing list
> ALAC at atlarge-lists.icann.org
>
> http://atlarge-lists.icann.org/mailman/listinfo/alac_atlarge-lists.icann.org
>
> At-Large Official Site: http://atlarge.icann.org
>