[At-Large] ALAC Vice-Chair Election Call

[At-Large Staff]

Dear All:

I have been asked by Cheryl to pass along to you the following message ­ her
computer is offline for a few days due to a hard drive failure otherwise she
would be sending this to you directly

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Dear Community:

This email is a formal ŒElection Call¹ as required by Rule 10.12 of the
Rules of Procedure of the ALAC due to a vacancy amongst the Officers of the
ALAC.

I now formally announce the beginning of a 14-day nomination period, as
provided by Rule 9.2.  All nominations must, per that Rule, be received on
the ALAC public list at alac at atlarge-lists.icann.org not later than 14 days
after the date of this message.

Nominations may be made as provided in Rule 9. Note that only Members of the
At-Large Advisory Committee may so nominate as provided in 9.2.
The Criteria for Officers of the ALAC may be found in Rule 3.
Election of Officers is covered by Rules 2, 9, and 10

NOTE: The Election Procedures make clear reference to it being necessary for
part of the process to be conducted at an ICANN International Meeting. These
provisions are designed to fill regular appointments, and not interim
appointments. The Chair intends to present relevant amendments to the Rules
of Procedure at the next ALAC Telephonic meeting in April to allow for
interim elections to be conducted without the necessity of waiting for the
next ICANN International Meeting.

The full Rules of Procedure may be found at:
https://st.icann.org/data/workspaces/alac/attachments/rules_of_procedure:200
71023183147-0-6223/files/ALAC%20ROP's%20Adopted%20October%202007.doc

The Rules above referenced are reproduced below.

Rule 2 - Election of Officers

2.1         The ALAC shall elect a Chair, at least two (2) Vice-Chairs and a
Rapporteur by the mechanism outlined in Rule 10.
2.2         All officers are normally elected at an Annual General Meeting
of ICANN .
2.3         The election can take place by electronic mail, online
balloting, written balloting, or any other means deemed convenient and
accurate 
2.4         All officers serve for a term of one year starting from the
closure of an AGM and ending at the closure of the following AGM.
2.5         Officers shall be freely chosen by the ALAC, according to the
following criteria:
2.6         They shall accept to serve on behalf of the AT LARGE COMMUNITY
by acting for the good of the entire Committee, working to bridge
differences and build consensus, but also recognizing difference and
enabling different opinions to be shared;
2.7         They shall accept, while acting in their capacity as ALAC
officer, to put the collective views of the Committee always in front of
their own.
 
Rule 3 - Qualification Criteria for Officers

3.1 All officers must be members of the ALAC.
3.2 A conflict of interest statement must be filed;
3.3 A person shall not serve, at the same time, in two different officer
positions; 
3.4 The Chair shall be ineligible to serve on ICANN's Nominating Committee
in any year in   which they serve on the ALAC;
 3.5 All officers can be removed before the end of their term by a vote of
recall according to   rule 11.
3.6 All officers have a duty of performing their roles with diligence and
loyalty to the   Committee, and are bound to meet the minimum participation
requirements set forth in rule 21.  In case of failure to do so, the Chair
shall call a vote of recall.
3.7  Only standing members of the At-Large Advisory Committee are eligible
to serve as Chair. If at any point in time the Chair leaves the membership
of the ALAC for any reason, he / she shall immediately cease the function of
Chair as well. 

Rule -9 Procedures for the Presentation of Candidatures

9.1 No earlier than one calendar month and no later than three weeks before
the beginning of an ICANN Meeting where an ALAC officer has to be elected,
the current Chair of the ALAC will send to the public ALAC list an ³election
call² message, listing the officers that are to be elected at that ICANN
Meeting, asking for nominations, and stating the deadline according to the
following paragraph 9.2.
9.2 The deadline for nominations for all open officer positions shall be 14
(fourteen) days after the date of the ³election call². Only delegates can
nominate or self-nominate, by posting a message to the public ALAC list.
Anyone who will or has a chance to meet eligibility requirements after the
next ICANN Annual General Meeting can be nominated; it is not necessary for
nominees to meet eligibility requirements at the moment of the nomination,
but, if elected, they will have to meet them before taking their position.
Nominations of individuals who certainly will not be able to meet the
eligibility requirements after the closure of the next Annual General
Meeting are invalid.
9.3 Nominations must be accepted by the nominee by sending a message of
acceptance to the public ALAC list (or to the person who nominated them, who
will then forward it to the public ALAC list, if they do not have posting
privileges to the public ALAC list at the time) by the deadline of 7 (seven)
days after the deadline for nominations. Nominations that are not accepted
are invalid. 
9.4 After the deadline for nomination acceptance and before the beginning of
the ICANN Meeting, the Chair will post to the public ALAC list an ³election
summary² message. This message will contain a summary of all valid
nominations for any open position. In such message, the Chair will also
notify the day and time in which the actual vote will happen; such day and
time must be comprised between the beginning and the closure of the ICANN
Meeting, except when the Meeting is also the Annual General Meeting. In this
latter case, the day and time of the vote must be comprised in the first 48
(forty-eight) hours after the closure of the Annual General Meeting; thus,
the electorate will include the delegates whose term starts at the closure
of that Annual General Meeting, and will not include the former ALAC members
whose term ends at the closure of that Annual General Meeting.
9.5 Nominations shall then be discussed on the public ALAC list and at the
physical ALAC meetings during the ICANN Meeting.
9.6 At the day and time of the vote, delegates will be provided (by staff or
delegated disinterested third party) with a mechanism for voting that meets
the following requirements:
o  It allows for each delegate to cast their vote in a confidential manner,
so that no other delegate or officer shall know it;
o  It allows for delegates who are not physically present to cast their vote
remotely (also in advance of the day and time of the vote, if they are
unavailable at that moment
o  Each delegate can cast up to one preference for each open position,
picking among the list of   validly nominated individuals published at rule
9.4. Votes for other individuals are considered equivalent to abstention.
 
Rule 10. Procedures for the Candidate Elections

10.1 A quorum must exist for the election to be valid.
10.2 All Voting in Elections will be CONFIDENTIAL
10.3 The ALAC can designate an independent third party to conduct the
mechanics of an electoral vote.
10.4 Instant-runoff voting
<http://en.wikipedia.org/wiki/Instant-runoff_voting> (IRV) will be used as
the voting system to determine the winner. (ref - Wikipedia -
http://en.wikipedia.org/wiki/Instant-runoff_voting
<http://en.wikipedia.org/wiki/Instant-runoff_voting>  )
10.5 Voters rank candidates in order of preference.
10.6 If no candidate receives an overall majority of first preferences the
candidates with fewest votes are eliminated one by one, and their votes
transferred according to their second and third preferences (and so on),
until one candidate achieves a majority.
10.7 After votes have been collected, a Œdisinterested person¹ will examine
them and call the result.
10.8 The newly elected officers assume their position at the closure of the
Annual General Meeting.
10.9 In case two or more candidates receive the same, highest number of
preferences, a tiebreak vote is to be conducted.
10.9.1 The Chair will select a new date and time for a new vote on that
position, at least 7 (seven) days later than the current vote; in such vote,
only the candidates that received the same, highest number of preferences
will be eligible to receive preferences. The Chair will then immediately
send a new ³election summary² message according to rule 9.4, and the
procedure will then restart from rule 9.5
10.10 In case no candidate could be elected for any other reason (lack of
valid nominations, lack of five valid preferences...), the Chair will
immediately post a new ³election call², thus reopening nominations. The
procedure will then restart from rule 9.6
10.11 Incumbent officers shall continue to serve in their position in full
standing until a valid result is obtained for the election and a new officer
is elected. 
10.12 If for any reason whatsoever (including lack of quorum, lack or loss
of eligibility requirements, resignation, or recall) an officer position
becomes vacant before the end of the term, the Chair will promptly start an
election to fill it, by sending an ³election call² message and starting the
procedure from rule 9.1

-- 

Regards,

Nick Ashton-Hart
Director for At-Large
Internet Corporation for Assigned Names and Numbers (ICANN)
Main Tel: +33 (450) 40 46 88
USA Tel: +1 (202) 657-5460
Fax: +41 (22) 594-85-44
Mobile: +41 (79) 595 54-68
email: nick.ashton-hart at icann.org
Win IM: ashtonhart at hotmail.com / AIM/iSight: nashtonhart at mac.com / Skype:
nashtonhart
Online Bio:   https://www.linkedin.com/in/ashtonhart