[APAC-Discuss] Fwd: [Secretariat] Proposal for pilot reduction of F2F Monthly RALO meetings during ICANN Meetings

Wed Apr 26 10:36:19 UTC 2017

+1 Nadira & Maureen

    On Wednesday, April 26, 2017 12:26 PM, Nadira Alaraj <nadira.araj at gmail.com> wrote:

 Thank you Satish for bringing the discussion to the community. 
The proposed pilot makes good sense and I do support the move, but also support Maureen's comment, it would be good to have informal get together during ICANN meetings with regional RALO LT and their ALSes representatives attending the meeting. 
>From my ALS experience without me being invited to attend APRALO F2F meeting at ICANN 53 (which was not in our region) the ALS couldn't have understood how to activate their role, given the fact we where only 5 months accepted as ALS. 

On Apr 26, 2017 11:47 AM, "Maureen Hilyard" <maureen.hilyard at gmail.com> wrote:

The mid-year meeting schedule is particularly tight because it is the shortest, and I know that the ALAC is already having a hard time deciding what to drop from its list of important issues to discuss. There just isn't enough time in the day to hold meetings, and we can't impose on the technicians to remain behind even after hours, after the long hours they already workBut although we cannot hold a formal meeting, for those from the region who are able to be at the ICANN meeting, we should make an effort to meet and to discuss regional issues even if informally - a lunch meeting or something. It will inform later discussions with the others at the next APRALO meeting.   Dear Satish,

 I don't have strong objection to this approach especially if the pilot for us is only for ICANN59 and I'm not sure that majority of APRALO members will participate to this particular meeting. 
 But I'd like to know how the results of pilot will be resumed - is there any procedure decided for the evaluation? 

 Best,
 Lianna

 On 26/04/2017 06:15, Satish Babu wrote:

   Dear APRALO Community,

  We have had the practice of organizing RALO monthly meetings as face-to-face meetings when they happen during an ICANN meeting. This is because many ALS representatives are usually available during ICANN meetings, and a face-to-face meeting with whoever is present in person (with the rest of the ALSes  joining in by telephone/Adobe Connect as usual) is a good opportunity to discuss things in detail.

  As per the mail below, ALAC is piloting an initiative that would eliminate RALO face-to-face monthly meetings during ICANN Meetings (except for the RALO in whose region that particular ICANN meeting is organized. The pilot would run for two meetings: ICANN59 and ICANN60 (of course, for us ICANN60 is the General Assembly, so it wouldn't apply to us for ICANN60).

  We would like to get the general feeling of the community on this matter. If any of you feel that this is a problem in any way, kindly let us know. If we do not hear comments, we will assume that we are ok with going ahead with the pilot. I am sending this out right away because the deadline for our response is very short (2 May 2017).

  May I also remind you that we have our monthly call tomorrow (Thursday, 27 April 2107) at 06:00 UTC?

  With kind regards,

  satish

  ---------- Forwarded message ----------
 From: Heidi Ullrich <Heidi.Ullrich at icann.org>
 Date: Wed, Apr 26, 2017 at 5:18 AM
 Subject: [Secretariat] Proposal for pilot reduction of F2F Monthly RALO meetings during ICANN Meetings
 To: "secretariat at atlarge-lists.ica nn.org" <secretariat at atlarge-lists.ica nn.org>

   Dear All,    During ICANN 58, the ALAC and Regional Leaders discussed the need for more time to discuss issues together as a team during ICANN  Meetings or for Working Group Meetings.    In order to open up more time on the At-Large schedule, a suggestion was made to begin a pilot to reduce the number of RALO f2f  monthly meetings held during ICANN Meetings, in particular during the Community Forum (March Meeting) and the Policy Forum (June Meeting).    The suggestion was that only the RALO in which the ICANN Meeting is taking place would be encouraged to hold their monthly  meeting f2f during the ICANN Meeting.    RALOs who need to plan events happening either in the months following the ICANN Meeting or at the next ICANN meeting could hold  informal planning sessions if they wished.    The Monthly Meetings of the RALOs would continue to be held via teleconference.    The ALAC is requesting that the RALO leadership ask their regions if there is any strong feeling not to move ahead with this pilot and report back to the ALAC by Tuesday, 2 May.    Kind regards, Heidi   Heidi Ullrich VP, Policy Development & At-Large Relations  Internet Corporation for Assigned Names and Numbers (ICANN) Mobile: +1 (310) 437 – 3956 Fax: +1 (310) 823 - 8649 E-mail:  Website: atlarge.icann.org  Facebook: facebook.com/icannat large Twitter: @ICANNAtLarge       
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