[ALAC] travel policy

Jacqueline A. Morris jam at jacquelinemorris.com
Thu Aug 14 11:39:29 EDT 2008 

The Gala is usually not an ICANN cost, but sponsored by the local host. 
Similarly,most of the other evening events are sponsored.
Jacqueline
Brendler, Beau wrote:
>> for the Delhi meeting, ICANN explicitly funded some GNSO members for
>>     
> TRAVEL and explicitly not for expenses while in Delhi.<
>
> Well, there's a good place to start trimming expenses. Along with the
> expensive galas that take place at the meetings.
>
> -----Original Message-----
> From: alac-bounces at atlarge-lists.icann.org
> [mailto:alac-bounces at atlarge-lists.icann.org] On Behalf Of Alan
> Greenberg
> Sent: Wednesday, August 13, 2008 4:41 PM
> To: ALAC Working List
> Subject: Re: [ALAC] travel policy
>
> Here's a question to add to your list.
>
> Bullet 3 of 2.1 says "funding can only be used for air fare and other
> travel expenses to and from ICANN meetings for active SO members". 
> Past policy is that ICANN will fund the actual travel expenses (that is,
> getting from one place to another) PLUS living expenses while at the
> meeting (actual reasonable expenses for the Board, per diem for the rest
> of the rabble). Does the quote above mean they will not fund living
> expenses for SO members, or is the "to and from" simply meant to imply
> that they will not fund private side-trips. The reason the question is
> not frivolous is that for the Delhi meeting, ICANN explicitly funded
> some GNSO members for TRAVEL and explicitly not for expenses while in
> Delhi.
>
> Alan
>
>
> At 13/08/2008 03:13 PM, Nick Ashton-Hart wrote:
>   
>> Dear All:
>>
>> As questions arise, we are compiling them so that we can get answers 
>> for you. There is a teleconference amongst the staff to discuss the 
>> questions that arise next Tuesday.
>>
>> My understanding is that the procedure intends that the support 
>> provided to At-Large for the NEXT FY (that is, the FY that begins July 
>> 2009) would be the same as that extended to the various communities 
>> explicitly referenced in the travel procedure.
>>
>> At the same time, the entire procedure is subject to review at the end 
>> of this FY.
>>
>> On 13/08/2008 21:06, "Beau Brendler" <brenbe at consumer.org> wrote:
>>
>> Colleagues...
>>
>> I have some questions on this -- apologies I have not kept on top of 
>> it, due to recent personal circumstances.  This document seems vague 
>> about the at-large travel budget itself. Here's what I get from these 
>> documents referenced in the below news alert:
>>
>> 1. The supporting organizations want and are going to get some 
>> additional ICANN funds for travel. So are nomcom appointed people.
>> 2. Chairs and such get some more flexibility and discretion with how 
>> travel funding is spent.
>> 3. Because of the expense of the forthcoming at-large summit, the 
>> at-large will be considered after the summit to be "matured," and this
>>     
> means:
>   
>> -- limited to no travel funds for those outside the ALAC, i.e., people 
>> in ALSs, RALOs, etc. (?)
>> -- limited to no travel funds for the 18-odd people on the ALAC itself 
>> (?)
>>
>> Is this correct?
>>
>>
>> -----Original Message-----
>> From: ICANN News Alert [mailto:communications at icann.org]
>> Sent: Wed 8/13/2008 2:35 PM
>> To: Brendler, Beau
>> Subject: ICANN News Alert -- ICANN Posts Revised Community Travel 
>> Support Procedure for FY09
>>
>> ICANN News Alert
>> http://www.icann.org/en/announcements/announcement-13aug08-en.htm
>> ________________________________
>>
>> ICANN Posts Revised Community Travel Support Procedure for FY09
>> 13 August 2008
>>
>> The work to create a community travel support procedure began with a 
>> specific call for travel support in late 2007 by some in the community 
>> (though this issue has been discussed for some time).
>> There has been extensive consultation on community travel support. 
>> It began as a workshop in Delhi, with comments received and an analysis
>>     
>
>   
>> posted. Further, a draft was posted in June, discussed in budget 
>> meetings in Paris, and again with fairly extensive comment in person, 
>> via email and on the web. These second round of comments were 
>> summarized and analyzed. This last summary is available at:
>>
>> http://forum.icann.org/lists/travel-support-draft/msg00013.html
>>
>> The revised Community Travel Support Procedure for FY09 
>> http://www.icann.org/en/topics/travel-support/revised-procedure-11aug08
>> .htm document strives to accommodate the community feedback. Of course,
>>     
>
>   
>> this is a subject about which complete agreement is not possible.
>> However, there is strong agreement within the community that a 
>> procedure exist that is documented, transparent, consistent, 
>> adhered-to, and reviewed/revised for efficacy.
>>
>> Comparing the final procedure with the draft discussed in Paris, some 
>> key changes include:
>>
>> * Guarantees travel support for NomCom-nominated counselors
>> * Stresses transparency in application and post-meeting reporting
>> * Allows for some flexibility in the allocation mechanism within a SO 
>> without overburdening the Chair
>>
>> The document strives to be complete without being overly-detailed. 
>> This will leave many specific questions unanswered. ICANN staff will 
>> develop and post a FAQ (frequently asked questions document) to capture
>>     
>
>   
>> questions, and provide consistent answers to the entire community. If 
>> you have questions, please send them to the ICANN staff member with 
>> whom you work most closely, or send them to travel-support at icann.org.
>>
>> Staff will collect feedback on issues that arise in the first 
>> implementation of this procedure, now through the Cairo meeting, and 
>> Staff will make clarifications, as needed. Additionally, Staff will 
>> conduct a complete review of the Community Travel Support Procedure at 
>> year end with a public consultation at the June ICANN meeting, and this
>>     
>
>   
>> will be an opportunity for RSSAC to provide additional input if 
>> desired.
>> ________________________________
>>
>> Sign up for ICANN's Monthly Magazine http://www.icann.org/magazine/
>>
>>
>> This message was sent by: ICANN, 4676 Admiralty Way, Suite 330 , Marina
>>     
>
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>>
>> --
>>
>> Regards,
>>
>> Nick Ashton-Hart
>> Director for At-Large
>> Internet Corporation for Assigned Names and Numbers (ICANN) Main Tel: 
>> +33 (450) 40 46 88 USA DD: +1 (310) 578-8637
>> Fax: +41 (22) 594-85-44
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