[ALAC] travel policy

Wed Aug 13 16:40:36 EDT 2008

Here's a question to add to your list.

Bullet 3 of 2.1 says "funding can only be used for air fare and other 
travel expenses to and from ICANN meetings for active SO members". 
Past policy is that ICANN will fund the actual travel expenses (that 
is, getting from one place to another) PLUS living expenses while at 
the meeting (actual reasonable expenses for the Board, per diem for 
the rest of the rabble). Does the quote above mean they will not fund 
living expenses for SO members, or is the "to and from" simply meant 
to imply that they will not fund private side-trips. The reason the 
question is not frivolous is that for the Delhi meeting, ICANN 
explicitly funded some GNSO members for TRAVEL and explicitly not for 
expenses while in Delhi.

Alan

At 13/08/2008 03:13 PM, Nick Ashton-Hart wrote:
>Dear All:
>
>As questions arise, we are compiling them so that we can get answers 
>for you. There is a teleconference amongst the staff to discuss the 
>questions that arise next Tuesday.
>
>My understanding is that the procedure intends that the support 
>provided to At-Large for the NEXT FY (that is, the FY that begins 
>July 2009) would be the same as that extended to the various 
>communities explicitly referenced in the travel procedure.
>
>At the same time, the entire procedure is subject to review at the 
>end of this FY.
>
>On 13/08/2008 21:06, "Beau Brendler" <brenbe at consumer.org> wrote:
>
>Colleagues...
>
>I have some questions on this -- apologies I have not kept on top of 
>it, due to recent personal circumstances.  This document seems vague 
>about the at-large travel budget itself. Here's what I get from 
>these documents referenced in the below news alert:
>
>1. The supporting organizations want and are going to get some 
>additional ICANN funds for travel. So are nomcom appointed people.
>2. Chairs and such get some more flexibility and discretion with how 
>travel funding is spent.
>3. Because of the expense of the forthcoming at-large summit, the 
>at-large will be considered after the summit to be "matured," and this means:
>-- limited to no travel funds for those outside the ALAC, i.e., 
>people in ALSs, RALOs, etc. (?)
>-- limited to no travel funds for the 18-odd people on the ALAC itself (?)
>
>Is this correct?
>
>
>-----Original Message-----
>From: ICANN News Alert [mailto:communications at icann.org]
>Sent: Wed 8/13/2008 2:35 PM
>To: Brendler, Beau
>Subject: ICANN News Alert -- ICANN Posts Revised Community Travel 
>Support Procedure for FY09
>
>ICANN News Alert
>http://www.icann.org/en/announcements/announcement-13aug08-en.htm
>________________________________
>
>ICANN Posts Revised Community Travel Support Procedure for FY09
>13 August 2008
>
>The work to create a community travel support procedure began with a 
>specific call for travel support in late 2007 by some in the 
>community (though this issue has been discussed for some time). 
>There has been extensive consultation on community travel support. 
>It began as a workshop in Delhi, with comments received and an 
>analysis posted. Further, a draft was posted in June, discussed in 
>budget meetings in Paris, and again with fairly extensive comment in 
>person, via email and on the web. These second round of comments 
>were summarized and analyzed. This last summary is available at:
>
>http://forum.icann.org/lists/travel-support-draft/msg00013.html
>
>The revised Community Travel Support Procedure for FY09 
>http://www.icann.org/en/topics/travel-support/revised-procedure-11aug08.htm 
>document strives to accommodate the community feedback. Of course, 
>this is a subject about which complete agreement is not possible. 
>However, there is strong agreement within the community that a 
>procedure exist that is documented, transparent, consistent, 
>adhered-to, and reviewed/revised for efficacy.
>
>Comparing the final procedure with the draft discussed in Paris, 
>some key changes include:
>
>* Guarantees travel support for NomCom-nominated counselors
>* Stresses transparency in application and post-meeting reporting
>* Allows for some flexibility in the allocation mechanism within a 
>SO without overburdening the Chair
>
>The document strives to be complete without being overly-detailed. 
>This will leave many specific questions unanswered. ICANN staff will 
>develop and post a FAQ (frequently asked questions document) to 
>capture questions, and provide consistent answers to the entire 
>community. If you have questions, please send them to the ICANN 
>staff member with whom you work most closely, or send them to 
>travel-support at icann.org.
>
>Staff will collect feedback on issues that arise in the first 
>implementation of this procedure, now through the Cairo meeting, and 
>Staff will make clarifications, as needed. Additionally, Staff will 
>conduct a complete review of the Community Travel Support Procedure 
>at year end with a public consultation at the June ICANN meeting, 
>and this will be an opportunity for RSSAC to provide additional 
>input if desired.
>________________________________
>
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>--
>
>Regards,
>
>Nick Ashton-Hart
>Director for At-Large
>Internet Corporation for Assigned Names and Numbers (ICANN)
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