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At 08/10/2018 07:55 AM, Seun Ojedeji wrote:<br>
<blockquote type=cite class=cite cite="">Hello Alan,<br><br>
Find below a few comments on the RoP and the mail guideline:<br><br>
<b>Comments on RoP</b><br>
11.45 - One needs to be careful with automatically considering all
members present via email as it depends on the notice period
provided.</blockquote><br>
Agreed. As a fail-safe action, under 12.1.5, an ALAC Member can request
that a formal vote be taken instead of the consensus call.<br><br>
<br>
<blockquote type=cite class=cite cite="">11.10 - I think it needs to be
clear whether all ALT meetings are open to observers or just literately
open</blockquote><br>
This is the exact wording used for ALAC meetings. If Since these meetings
are less formal than ALAC meetings I didn't think the additional rules
listed in 11.5.2-11.5.4 were needed, but they could be added (or a
reference to them).<br><br>
<br>
<blockquote type=cite class=cite cite="">17.16 - Which of the
"or" does the "whichever comes first" apply to? i
assume its the former, if yes then i think that may need rewording to
clearly state that.</blockquote><br>
Will clarify.<br><br>
<br>
<blockquote type=cite class=cite cite="">17.2.1 - Am not sure why the
added statement is necessary, has there been a scenario where a candidate
that had the majority wasn't declared winner?</blockquote><br>
Perhaps not necessary but clarifies that this rule take precedence over
17.2.4. And it doesn't hurt.<br><br>
<br><br>
<blockquote type=cite class=cite cite="">17.2.4.2 - I think options
should read "If the drop WILL result in...." I the current text
suggest that drop should happen anyway. Secondly i assume you are asking
we indicate which option is preferred, if yes i will prefer option
B</blockquote><br>
Noted.<br><br>
<br>
<blockquote type=cite class=cite cite="">19.9.1 - Edits suggests that all
RALO must agree that BCEC erred, was that the intention? I think that may
be very difficult to achieve especially in a highly tense political
setup.(am not saying we have that now, but the RoP is to be future
proof)</blockquote><br>
The intent is that for a person to be added to the ballot, three RALOs
must each feel strongly that the BCEC erred. The BCEC is made up of
people selected by the RALOs and in the view of the group that agreed on
this process, it should be a high bar to tell the BCEC that it erred. If
we do not as a matter of course, trust the BCEC to do its deliberations
carefully, why do we bother with the process at all? <br><br>
<br>
<blockquote type=cite class=cite cite="">19.11.8 - I like the inclusion
but i believe the interpretation of abstain needs to be reviewed. That
someone abstain should not imply a No as we currently practice. It should
simply mean the person does not care hence should not be counted in the
total valid votes but should be part of total cast.</blockquote><br>
The current rules are very clear about what the winning condition is (50%
of votes cast) so I don't feel comfortable changing those words. A change
could certainly be possible in the future. For the moment, we should
focus on saying there should be an Abstain, or not (once can always not
vote).<br><br>
<br>
<blockquote type=cite class=cite cite="">23.1/2 - Are you suggesting we
put that phrase or just doing an explanation? if the former i don't think
its necessary. I think just 23.3 is sufficient.</blockquote><br>
It would be bad form to have a 23.3 and no 23.1/23.2. People then do not
know if there is an error or not. And we have (so far) tried to never
renumber a section, although some day we may need to. We could simply say
"Omitted" but this is clearer for this revision. <br><br>
<br>
<blockquote type=cite class=cite cite="">24 - Similar comment as 23 hence
24.3 should be sufficient<br><br>
<br>
<b>Comments on RoP - Email guide</b><br>
ALAC (bullet 6) - By ALT's recommendation, does it mean ALAC would
consider for approval or that ALT is recommending for implementation. I
think it should be decision of ALAC.</blockquote><br>
My intent was to make this automatic unless the ALAC over-rode (ie
notification but not needing approval) to reduce the number of
rubber-stamp ALAC decisions. And it had been universally accepted as a
good thing (so far). If it needs a formal ALAC decision, it is already
covered under the last bullet.<br><br>
<br>
<blockquote type=cite class=cite cite="">ALAC (bullet 8,9) - Am not sure
who periodic affirmation mean, can you clarify your intention? Is it just
to check with the individual if they still like to remain subscribed? if
yes then i think there should be a definite period for
that.</blockquote><br>
The theory when we wrote this was that annually we would ask. But the
list of such people is long and doing it annually would be a big chore
(and in practice we do not get around to it. Thus the suggested change.
It is rare that someone has asked to be taken off (and they always could
at any time), so the impact is minimal.<br><br>
<br>
<blockquote type=cite class=cite cite="">ALAC-Internal (bullet 3) - I
honestly feel the ALAC list is too large and i don't think bullet point 3
should be included as i don't see the added value. At best i think only
the liasons should be included</blockquote><br>
This is no change from the current practice - it just uses a new term not
defined at the time this document was originally written and moves some
from the last bullet to the third. The only current advisors who are not
Liaisons are past ALAC Chairs.<br><br>
<br>
<blockquote type=cite class=cite cite="">ALAC-ExCom (bullet 3) - Same
comment as internal<br><br>
ALAC-Announce - Subscription method phrase changed to "see
members" i think it also needs to be clear if its staff subscrbed or
not.</blockquote><br>
There is no change here. It is a reference to the above section where it
says that Staff subscribes formal reps and anyone else may
self-subscribe.<br><br>
<br><br>
<blockquote type=cite class=cite cite="">AFRI-DISCUSS (bullet 3) - Lets
include individual members as well. Comment applicable to other RALO
lists</blockquote><br>
well, they may already be self-subscribed, but I agree they need to be
mentioned. For all RALOs.<br><br>
<br>
<blockquote type=cite class=cite cite="">Line 34 - Is it referring to
communication on the list or the information of the mailman
itself?</blockquote><br>
Communications on the list.<br><br>
Alan<br><br>
<br>
<blockquote type=cite class=cite cite="">Regards<br><br>
<br><br>
<br>
On Tue, Oct 2, 2018 at 5:46 PM Alan Greenberg
<<a href="mailto:alan.greenberg@mcgill.ca">alan.greenberg@mcgill.ca</a>
> wrote:<br>
<dl>
<dd>As I am about to relinquish the honor of being the Chair of the ALAC,
I would like to leave things in reasonable order. There are a number of
overdue changes needed to the Rules of Procedure (RoP) and associated
documents.<br><br>
<dd>To summarize, our overall rule set includes:<br><br>
<dd>Rules of Procedure:</b> We have a backlog of correction,
clarifications and changes to address issues that have arisen or to bring
the RoP in line with current practices.<br><br>
<dd>Adjunct Document 01: "Position Description for ALAC Members,
Liaisons and Appointees"</b> I expect to be considered by the ARIWG
in relation to Issue 16 (Metrics)<br><br>
<dd>Adjunct Document 02: "Metrics and Remedial Actions for ALAC
Members and Appointees"</b> was never written but to the extent it
is needed, it should also be considered in relation to Issue 16.<br><br>
<dd>Adjunct Document 03: "At-Large Board Member Selection
Implementation" </b>should not need any immediate attention. The
Selection process was referenced in the Review (Issue 6) but our proposal
that was accepted by the Board disagreed with the Review Team and said
that we will not address it in the Review Implementation. We may of
course re-open that discussion at any point in the future if changes is
needed.<br><br>
<dd>Adjunct Document 04: "At-Large Structure Framework"</b>
will no doubt be reviewed and likely changed as part of addressing Review
Issue 2 (ALS and Individual Membership).<br><br>
<dd>ALAC E-mail Guide:</b> There are a number of corrections and changes
needed to being the document in line with current ALAC practice (and
reduce routine work).<br><br>
<br><br>
<dd>Accordingly I am proposing a set of changes to the ALAC Rules of
Procedure and the ALAC E-mail Guide. The RoP call for at least 21
calendar days notice and and this message will allow us to vote on the
amendments at the Wrap-Up Session in Barcelona. There will also be time
allocated for discussion in Barcelona, but hopefully any need for change
can be brought up and resolved via e-mail prior to travel. <br><br>
<dd>I will do a very brief overview of the changes on the ALAC call later
today, and we can have a dedicated call if people wish.<br><br>
<dd>Attached is the redline revision of the RoP as well as a Change Log
explaining each of the changes.<br><br>
<dd>Also attached is the redline E-mail Guide. All of the changes are
either clear corrections or changes to reflect current practice (such as
including the any ALT Advisor in the ALT or ALAC lists, and including key
working group chairs in the ALAC list).<br><br>
<dd>Alan<br><br>
<dd>_______________________________________________<br>
<dd>ALAC mailing list<br>
<dd><a href="mailto:ALAC@atlarge-lists.icann.org">
ALAC@atlarge-lists.icann.org</a><br>
<dd>
<a href="https://atlarge-lists.icann.org/mailman/listinfo/alac" eudora="autourl">
https://atlarge-lists.icann.org/mailman/listinfo/alac</a><br><br>
<dd>At-Large Online:
<a href="http://www.atlarge.icann.org">http://www.atlarge.icann.org</a>
<br>
<dd>ALAC Working Wiki:
<a href="https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)">
https://community.icann.org/display/atlarge/At-Large+Advisory+Committee+(ALAC)</a>
<br><br>
</dl><br><br>
-- <br>
------------------------------------------------------------------------<br>
<dl>
<dd><font color="#888888">Seun Ojedeji,<br>
<dd>Federal University Oye-Ekiti<br>
<dd>web:
<a href="http://www.fuoye.edu.ng">http://www.fuoye.edu.ng</a><br>
<dd>Mobile: <a href="??">+2348035233535</a><br>
<dd>alt email:<a href="http://goog_1872880453">
</a><a href="mailto:seun.ojedeji@fuoye.edu.ng">
seun.ojedeji@fuoye.edu.ng</a></i><br><br>
<dl>
<dd>Bringing another down does not take you up - think about your
action!<br>
</font><br>
</dl>
</dl></blockquote></body>
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