[ALAC] Fwd: Motion to amend the ALAC Rules of Procedure
Olivier MJ Crépin-Leblond
ocl at gih.com
Wed Oct 10 16:23:59 UTC 2018
Dear Seun,
sorry just catching up with old emails.
The procedure which you mention below, Seun, seems to be really heavy
handed. You are speaking of ALAC ratification for every individual
member? Do you realise that EURALO, for example, has in excess of 30
individual members handled by the EURALO individuals association. I
could not imagine getting the ALAC to vote on each and every individual
application.
The way we have done it in EURALO is to delegate the task of handling
individual users to a purpose built structure and they have conducted
the process which you have listed below, by individual users, for
individual users. I realise that there are always pressures for
centralisation, but in this sort of process, I really think delegation
and decentralisation is the key to good growth whilst keeping the
administrative workload of the ALAC to a manageable level.
Kindest regards,
Olivier
On 05/10/2018 16:21, Seun Ojedeji wrote:
> While the uniform process still needs to be detailed, am in support of
> such line of thought which I can summarize as follows:
>
> - EOI submission
> - Staff due diligence
> - Staff notification on RALO list, with the intent of confirming if
> the applicant is not an ALS member
> - RALO approval for ALAC ratification
> - ALAC ratification
>
> Regards
> Sent from my mobile
> Kindly excuse brevity and typos
>
> On Fri, 5 Oct 2018, 14:44 Dev Anand Teelucksingh, <devtee at gmail.com
> <mailto:devtee at gmail.com>> wrote:
>
> Something to file for the discussions then
>
> To me, the individual membership should be done in a equivalent
> manner for Organisations applying to be Accredited as a member of
> the at large community
> - a common online application form in the 6un languages on the at
> large website
> - the ralos provide regional advice after staff due diligence is
> sent to the ralos for their advice
> - the ALAC votes whether to accept the regional advice or not
>
> Dev Anand
>
>
>
> On Fri, 5 Oct 2018 at 4:29 AM, Maureen Hilyard
> <maureen.hilyard at gmail.com <mailto:maureen.hilyard at gmail.com>> wrote:
>
> I agree that individual membership as well as ALS registration
> details still need to be discussed further and this was
> certainly going to be on my "to do" list.
>
> But I do not think that any real changes to the ROPs can be
> made at this time without full consultation with everyone,
> especially when some RALOs are still discussing it within
> their own membership lists.
>
> The issue of defining / redefining different types of
> membership (affiliated and unaffiliated individual members as
> well as of ALSes) should be incorporated into the
> implementation plan, under Item #2 which looks at individual
> participation.
>
> Maureen
>
> On Wed, Oct 3, 2018 at 11:44 AM Alan Greenberg
> <alan.greenberg at mcgill.ca <mailto:alan.greenberg at mcgill.ca>>
> wrote:
>
> Thanks Ricardo,
>
> You may be right that 1.1 needs more than a few words
> inserted to have it make full sense. I will look at it.
>
> Alan
>
> At 03/10/2018 10:29 AM, Ricardo Holmquist wrote:
>
>> Good day Alan,
>> Thanks so much for the revision.
>>
>> I have one comment for the Introduction, where a phrase
>> concerning the approval of the Individual members seems
>> to be missing (Being it an RALO approval, an ALAC
>> Approval, a Committee Approval or what the RALO
>> establishes in its own RoP).
>>
>> About the Email guide, attached is a screen capture of
>> the At Large email list (capture email guide), there is a
>> missing "a" on the "may de-subscribe" line. It then its
>> repeated in the rest of the lists from there on.
>> Also on the Email Guide, almost at the end, in one of the
>> corrections (capture email guide 2) it should say
>> ALAC-Internal, and not just ALAC.
>> In the same guide, about all the RALO lists (and also the
>> At Large list), there is no direct inclusion of the
>> Individual members. I understand that for EURALO (Not
>> sure how the other RALO works, and LACRALO is still
>> deciding how), it works like an ALS, where a
>> representative is named to vote on EURALO instances, but
>> I will also understand that in any RALO if an individual
>> is asking to be a member, is not because he wants a
>> "virtual" ALS, but because he wants to interact directly.
>> Yes, I am aware anyone can auto subscribe, but it is just
>> another step in the recognition of the individual users
>> to include him in the list once approved.
>>
>> Best
>>
>> Ricardo Holmquist
>>
>> El mar., 2 oct. 2018 a las 18:46, Alan Greenberg
>> (<alan.greenberg at mcgill.ca
>> <mailto:alan.greenberg at mcgill.ca>>) escribió:
>>
>> As I am about to relinquish the honor of being the
>> Chair of the ALAC, I would like to leave things in
>> reasonable order. There are a number of overdue
>> changes needed to the Rules of Procedure (RoP) and
>> associated documents.
>>
>> To summarize, our overall rule set includes:
>>
>> Rules of Procedure: We have a backlog of correction,
>> clarifications and changes to address issues that
>> have arisen or to bring the RoP in line with current
>> practices.
>>
>> Adjunct Document 01: "Position Description for ALAC
>> Members, Liaisons and Appointees" I expect to be
>> considered by the ARIWG in relation to Issue 16 (Metrics)
>>
>> Adjunct Document 02: "Metrics and Remedial Actions
>> for ALAC Members and Appointees" was never written
>> but to the extent it is needed, it should also be
>> considered in relation to Issue 16.
>>
>> Adjunct Document 03: "At-Large Board Member Selection
>> Implementation" should not need any immediate
>> attention. The Selection process was referenced in
>> the Review (Issue 6) but our proposal that was
>> accepted by the Board disagreed with the Review Team
>> and said that we will not address it in the Review
>> Implementation. We may of course re-open that
>> discussion at any point in the future if changes is
>> needed.
>>
>> Adjunct Document 04: "At-Large Structure Framework"
>> will no doubt be reviewed and likely changed as part
>> of addressing Review Issue 2 (ALS and Individual
>> Membership).
>>
>> ALAC E-mail Guide: There are a number of corrections
>> and changes needed to being the document in line with
>> current ALAC practice (and reduce routine work).
>>
>>
>>
>> Accordingly I am proposing a set of changes to the
>> ALAC Rules of Procedure and the ALAC E-mail Guide.
>> The RoP call for at least 21 calendar days notice and
>> and this message will allow us to vote on the
>> amendments at the Wrap-Up Session in Barcelona. There
>> will also be time allocated for discussion in
>> Barcelona, but hopefully any need for change can be
>> brought up and resolved via e-mail prior to travel.
>>
>> I will do a very brief overview of the changes on the
>> ALAC call later today, and we can have a dedicated
>> call if people wish.
>>
>> Attached is the redline revision of the RoP as well
>> as a Change Log explaining each of the changes.
>>
>> Also attached is the redline E-mail Guide. All of the
>> changes are either clear corrections or changes to
>> reflect current practice (such as including the any
>> ALT Advisor in the ALT or ALAC lists, and including
>> key working group chairs in the ALAC list).
>>
>> Alan
>>
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>> Content-Type: image/jpeg; name="capture email guide 2.JPG"
>> Content-Disposition: attachment; filename="capture email
>> guide 2.JPG"
>> Content-ID: <f_jmt2hr8w0>
>> X-Attachment-Id: f_jmt2hr8w0
>>
>> Content-Type: image/jpeg; name="capture email guide.JPG"
>> Content-Disposition: attachment; filename="capture email
>> guide.JPG"
>> Content-ID: <f_jmt2hr9a1>
>> X-Attachment-Id: f_jmt2hr9a1
>>
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--
Olivier MJ Crépin-Leblond, PhD
http://www.gih.com/ocl.html
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