[ALAC] Consensus Call: EDPD - Proposed way forward

Sat Jul 7 15:53:44 UTC 2018

In #6, it should be "EPDP Members and Alternates" instead of "ALAC 
Members and Alternates". Thanks to Sebastien for catching this.

Alan

At 07/07/2018 12:41 AM, Alan Greenberg wrote:
>There have been no further comments to the message I sent to the 
>ALAC yesterday (modified to correct two issues identified by 
>Ricardo) on the process associated with the selection of the GNSO 
>Expedited Policy Development Process (EPDP) to put policy in place 
>to replace the Temporary Specification for gTLD Registration Data 
>adopted by the ICANN Board effective 25 May 2018.
>
>I therefore am recommending, with the full support of the ALT, to 
>use the following process:
>
>1. Very shortly, we will send out an request for Expressions of 
>Interest with a very short window (48-72 hours). The EoI will be an 
>online GoogleDocs Form and will ask for information on the 
>candidates past involvement/knowledge with WHOIS issues, the ability 
>and willingness to participate, and understanding of the EPDP 
>participation criteria. Membership and participation will be on 
>behalf of the ALAC and not representing personal views.
>
>2. The ALAC will have access to the EoI and all Members are expected 
>to review the EoIs and ranks them. This is review is CONFIDENTIAL 
>and neither the contents of the EoIs nor the ALAC comments may be 
>discussed/presented outside of this group. ALAC Members will have a 
>very short time to review these EoI, likely 48 hours.
>
>3. The ALAC Chair, in conjunction with the ALT will summarize the 
>evaluations and make a final selection, ordered to allow for changes 
>in the final charter, ensuring that the final selection meets the 
>overall criteria and ensures a reasonable level of diversity and balance.
>
>4. The ALAC Chair will transmit the final selection to the GNSO 
>Council or GNSO Chair as appropriate as well as to the ALAC, in 
>sufficient time to meet the GNSO requested timeline. [CORRECTION: cc: ALAC]
>
>5. At the time of the transmittal, the Chair will announce the 
>number and demographics of the applicants.
>
>6. Once the proposed ALAC Members and Alternates are selected, a 
>meeting will be convened of the Members and Alternates prior to the 
>EPDP's first meeting to ensure that everyone has the same 
>understanding of what we will be doing.
>
>Barring issues that elongate this process, the proposed timeline is:
>- EoI issued Monday, 09 July;
>- ALAC evaluation of responses begins Thursday, 12 July;
>- ALT synthesis of evaluation and final selection Saturday, 14 July 
>- Monday, 16 July;
>- Announcement and scheduling of EPDP prospective Members/Alternates 
>Tuesday, 17 July.
>
>With this message, I am initiating a Consensus Call of the ALAC to 
>ratify the above recommendation.
>
>Due to tight time constraints, this Consensus Call will end at 23:59 
>UTC on Wednesday, 11 July 2018. The call for EoIs will run in 
>parallel with this Consensus Call, but no further action will be 
>taken before ratification.
>
>If there are any questions of comments, please direct them to either 
>this list or to me directly.
>
>Although messages indicating support are welcome, they are not 
>necessary. This Consensus Call will be deemed to have succeeded in 
>the absence of significant opposition (greater than 20% as specified 
>by ALAC RoP 12.3.3.1).
>
>Alan
>
>
>
>>Date: Thu, 05 Jul 2018 19:46:04 -0400
>>To: ALAC <alac at atlarge-lists.icann.org>
>>From: Alan Greenberg <alan.greenberg at mcgill.ca>
>>Subject: URGENT: EDPD - Proposed way forward
>>
>>As you all know, the GNSO is chartering an Expedited Policy 
>>Development Process (EPDP) to put policy in place to replace the 
>>Temporary Specification for gTLD Registration Data that the Board 
>>adopted. Since the temporary specification must be replaced by 25 
>>May 2019, the EPDP will have to proceed VERY quickly, with a draft 
>>policy published by ICANN 63 in Barcelona (about 3 months from now).
>>
>>The GNSO is expected to adopt the EPDP Charter on 19 July and 
>>convene the EPD very soon after. That is 2 weeks from today.
>>
>>At this point, it looks like each sub-group of the GNSO and other 
>>AC/SOs will each have three Members and three Alternates (the 
>>Alternates can "listen/read" but can only actively participate in 
>>the absence of a Member). The current details can be found at 
>>https://gnso.icann.org/sites/default/files/file/field-file-attach/proposed-epdp-membership-structure-temp-spec-27jun18-en.pdf 
>>. This is subject to change before the Charter is adopted, but at 
>>this point it is a major victory that they are discussing parity 
>>with the GNSO groups. If this comes to be, there are a few people 
>>to whom we will owe a huge debt of gratitude. Without doubt we will 
>>have SOME formal presence on the EPDP which was not a certainty 
>>just a few days ago.
>>
>>Membership in the EPDP is expected to require up to 30 hours per 
>>week, starting immediately and at least for the first 4 months, and 
>>probably a lower but still significant commitment until mid-2018 
>>[CORRECTION: 2019]. The GNSO is also setting some very specific 
>>criteria for participation. Although the list may change, the 
>>current requirements are appended to this message.
>>
>>You will recall that in Panama, we decided that the evaluation of 
>>possible candidates is sufficiently important that it should be 
>>done at the first level by the ALAC, but clearly we do not have a 
>>lot of time to do so. Moreover, we will have to ensure that the 
>>selected candidates balance skills, availability and an 
>>understanding of user issues.
>>
>>The ALT discussed this at our meeting on Friday and are proposing 
>>the following path forward:
>>
>>1. Very shortly, we will send out an request for Expressions of 
>>Interest with a very short window (48-72 hours). The EoI will be an 
>>online GoogleDocs Form and will ask for information on the 
>>candidates past involvement/knowledge with WHOIS issues, the 
>>ability and willingness to participate, and understanding of the 
>>EPDP participation criteria. Membership and participation will be 
>>on behalf of the ALAC and not representing personal views.
>>
>>2. The ALAC will have access to the EoI and all Members are 
>>expected to review the EoIs and ranks them. This is review is 
>>CONFIDENTIAL and neither the contents of the EoIs nor the ALAC 
>>comments may be discussed/presented outside of this group. ALAC 
>>Members will have a very short time to review these EoI, likely 48 hours.
>>
>>3. The ALAC Chair, in conjunction with the ALT will summarize the 
>>evaluations and make a final selection, ordered to allow for 
>>changes in the final charter, ensuring that the final selection 
>>meets the overall criteria and ensures a reasonable level of 
>>diversity and balance.
>>
>>4. The ALAC Chair will transmit the final selection to the GNSO 
>>Council or GNSO Chair as appropriate as well as the ALAC, in 
>>sufficient time to meet the GNSO requested timeline. [CORRECTION: cc: ALAC]
>>
>>5. At the time of the transmittal, the Chair will announce the 
>>number and demographics of the applicants.
>>
>>6. Once the proposed ALAC Members and Alternates are selected, we 
>>will need to convene a meeting of them prior to the EPDP's first 
>>meeting to ensure that everyone has the same understanding of what 
>>we will be doing.
>>
>>Barring issues that elongate this process, the proposed timeline is:
>>- EoI issued Monday, 09 July;
>>- ALAC evaluation of responses begins Thursday, 12 July;
>>- ALT synthesis of evaluation and final selection Saturday, 14 July 
>>- Monday, 16 July;
>>- Announcement and scheduling of EPDP prospective 
>>Members/Alternates Tuesday, 17 July.
>>
>>This process will be the subject of a short ALAC Consensus Call 
>>most likely starting Friday (tomorrow for me). The Consensus call 
>>will overlap with the EoI submission process.
>>
>>Alan
>>
>>========================
>>
>>EPDP Charter Membership Criteria
>>    * Have sufficient and appropriate motivation, availability and 
>> expertise to participate in the substance of the work of the EPDP 
>> Team. Appropriate experience could, for example, include 
>> experience with the previous RDS/WHOIS policy development 
>> processes, task forces, or implementation review teams, or 
>> participation in EWG efforts;
>>    * Commit to abide by the EPDP Team Commitment Statement, and to 
>> accept the consequences of non-compliance as may be determined by 
>> the EPDP leadership or appointing group;
>>    * Commit to build consensus on issues within the scope of this EPDP;
>>    * Commit to actively participate in the activities of the EPDP 
>> on an on-going and long-term basis, for a period of no less than 
>> one-year, with the highest intensity expected in the first six to 
>> eight months;
>>    * Solicit and communicate (where appropriate) the views and 
>> concerns of individuals in the group that appoints them;
>>    * Commit to abide to the charter when participating in the EPDP Team;
>>    * Understand the needs of the Internet communities that ICANN 
>> serves (standards, domains and numbers);
>>    * Commit to attend any provided introductory training courses, 
>> e.g., privacy, trademarks, registrar operations, DNS, etc.
>>    * Understand the broader ecosystem (the Internet Community) in 
>> which ICANN operates and the needs of those working on other 
>> aspects of the Internet industry.
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